Manager Executive Assistant

DAWN M. CAMPBELL

PROFESSIONAL EXPERIENCE

SHEILA & CO Falls Church, VA EXECUTIVE ASSISTANT (temporary assignment) 12/2016 2/2017

Executive assistant to the Owner/CEO of Sheila & Company Real Estate Company.

Scheduled all meetings, manage calendar, travel and event arrangements.

Handled all client relations to include responding to client and customer request and keeping them informed of any updates on their property.

Managed all daily social media posts for company to include Facebook, Twitter, Instagram and LinkedIn.

Prepared, created and distributed all marketing materials to include monthly communications to current/past/ prospective clients, “Just Listed” postcards, “Coming Soon” post Cards”

Planned all client events and open houses and special projects as requested LAZ PARKING Washington, D.C. OPERATIONS OFFICE MANAGER & EXEC. ASSISTANT 03/2015 8/2016

Executive assistant to the Regional Vice President (RVP) while also providing assistance to (4) General Managers and

(5) Operations Team members.

Supervised administrative staff ensuring office runs smoothly including set up of new employee work stations.

Coordinated daily/quarterly/annual meetings along with travel arrangements for the Executive Staff.

Maintained business regulatory compliance for (70+) locations; tracking, updating and obtaining necessary business licenses, permits and certificates of occupancies. Created and structured procedures to maintain records.

Procurement of all of supplies, equipment and furniture for (70+) parking locations. Managed vendor relationships and maintenance contracts including copiers, laptops and computers, cell phones and office telephone systems.

Retained regional data for company database ensuring integrity of data.

Processed accounts payable and general ledger coding of more than 300 invoices per week, processed check requests/ expense reports and other basic accounting functions. Analyzed and forecasted monthly reports for operations budget.

NEXTILITY Washington, D.C. OFFICE MANAGER & HR ADMINISTRATON 01/2014 3/2015

Provided a full range of support for CEO, COO and other C-level executives as needed.

Performed overall operations of office on a day to day basis negotiating and procuring all office supplies and equipment in accordance with company policies.

Assisted and provided arrangements for all internal and quarterly board meetings.

Completed all Human Resource functions, including payroll – ADP, employee benefits, compensation, employee communications, planning and all HR related items (COBRA), evaluating on an annual basis.

Administered and maintained vendor relationships for all employee benefit programs including medical, dental, disability, life and 401k plans.

Evaluated and streamlined on-boarding and off-boarding processes to ensure accuracy. Conducted all new employee on- boarding orientations including HR benefits, company policies and correct accounting procedures.

Created and updated company policies and procedures. Updated the employee personnel manual and Standard Operating Procedures.

PRECISION STRIKE ASSOCIATION (PSA) Arlington, VA Director of Operations 06/2006 10/2013 Executive Assistant/Meeting Planner 09/2004 06/2006

Provided executive C-level support to the Board of Directors and Executive Committee.

Served as liaison to the Executive and Board of Directors by managing communication and logistics for meetings, including researching and preparing meeting materials, organizing schedules of multiple participants, taking board minutes, and following up on action items.

Developed and executed strategic plans while building collaborative relationships with the parent organization, National Defense Industrial Association (NDIA), Department of Defense, Government, Military and Academia.

Directed full event planning operations for all quarterly Executive and Board of Director meetings, Secret-Classified Symposiums, Technical Conferences, Annual Reviews and Roundtable including exhibitions and sponsorships.

Managed and executed site selection, negotiating service and hotel contracts, conducting on-site pre-event planning, coordinating high-volume logistics, handling development and management for critical planning actions, interacting with speakers, integrating conference sponsorships and exhibition event requirements.

Prepared annual operating budgets for events and overhead, including 12-month reforecasting for each event and overhead operations.

Created marketing plans for scheduled events, along with overseeing all association sponsorship and exhibition management, sales and support services, designing and coordinating all materials for print and online operations.

Customized all graphic design tasks including briefings, posters, booklets, brochures, newsletters, business cards, exhibition booth displays, illustration and photograph restoration/retouching.

Consistently increased corporate and individual memberships by educating customers on PSA and its mission to facilitate valuable partnerships between industry leaders and the government.

Developed strong relationships with key government and military offices, agencies and organization related to functional division areas including building partnerships with visitors’ bureaus, national hotel chain offices, vendors, exhibitors and speakers.

TORPEDO FACTORY ART CENTER Alexandria, VA Business Office Manager 05/2000 – 09/2004

Served as liaison to the Board of Directors taking notes at meeting and following up with action items.

Handled all aspects of daily cash receipts using QuickBooks Pro/Premiere (i.e. check disbursements, bank reconciliations, petty cash and deposits).

Developed Accounting and Standard Operating Procedures for TFAC Organization using GAP standards.

Developed and maintained expense and revenue budgets.

Generated monthly close of financial statements: prepared management reports concerning purchases, sales, inventory, and rental income. Reconciled and resolved outstanding balance sheet items from bank and credit card statements, payroll, accounts payable and receivable related accounts.

Recruited, reviewed performances and managed support staff and professional personnel.

Evaluated and restructured job descriptions for Association staff and Directors positions.

Created, developed and implemented the Human Resource policies and practices manual including employment regulations compliance with Federal and State laws.

Maintained personnel files including wage and salary information, processed payroll-ADP, payroll taxes and employee benefit program administration. Handled all new employee onboarding and termination procedures. EDUCATION

Northern Virginia Community College Human Resource Management Certification Expected Fall 2017 Certified Meeting Professional (CMP) Convention Industry Council 2012 SOFTWARE

Microsoft: Intermediate skills Microsoft Exchange Outlook, Word, Excel, Power Point

QuickBooks: Pro, Premiere and Online

– over 12 yrs. experience

Adobe Creative Suites: Acrobat, In Design, Photoshop

Other: ADP Payroll, Miscellaneous Databases, Sharepoint

Social media: Facebook, Twitter, Google, LinkedIn and various Blog programs

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