Administrative Assistant Air Force
Resume:
Sharon Koller
***** *. **** **. *., Apt ***
Owasso, OK 74055
*********@*****.***
Highlights and Qualifications:
-Strong Interpersonal, analytical and problem solving skills
-Several years’ experience in auditing financial records including documents at the federal level
-Personable and persuasive in communicating creatively with thousands of customers from all cultures and economic levels, both orally and in writing
-Several years’ experience with Microsoft Office Suite
-Type approximately 70+ words per minute
-Proven skill in multi-tasking and solving customer problems
-Self-motivated and confident in making independent decision
-Very well organized and able to meet deadlines
Experience:
NGL Energy Partners – 08/2015 – Present (40 hrs.):
Accounting Technician
Audited and approved payment for over 12,000 invoices per year to ensure correct payment in accordance with company policy.
Subject matter expert on new payment program (Perceptive) as well as other payment programs (AX). Answer all customer
questions as to status of payments. Inquire and request tax information to set-up new vendors. Train new employees in AP. Set-up procedures for processing invoices and create/maintain procedure manual. Point of Contact for mailing system; maintain,
train and control procedures. Found process improvements that saved the company over $40,000/year. Working on
implementing these improvements company-wide to save up to an additional $80,000/year.
DOE/Southwestern Power Administration – 03/2014 – 09/2015 (40 hrs.):
Accounting Technician
Audited and approved payment for over 6,000 travel vouchers per year to ensure correct payment in accordance with federal regulation. Created and audited purchase orders in accordance with federal regulation. Maintained a filing system to meet federal regulations to include disposition dates. Served as Liaison receiving and screening visitors and telephone calls. Provided accurate advice on procedures, reports, requirements, fiscal rules and regulations, and other matters necessary to implement policies, directives, and instructions. Created and reviewed correspondence and documents prepared for signature for compliance with Government regulations. Worked with other offices and secretaries to ensure the success of the mission.
USDA/Natural Resources Conservation Service – 04/2012 – 10/2013 (40 hrs.):
Office Manager/Assistant to Assistant District Coordinator
Created and audited purchase orders in accordance with federal regulation. Maintained and audited time sheets for 21 offices. Audited administrative policies, procedures and compliance for 20 county offices. Maintained a filing system to meet federal regulations to include disposition dates. Served as Liaison receiving and screening visitors and telephone calls. Provided accurate advice on procedures, reports, requirements, fiscal rules and regulations, and other matters necessary to implement policies, directives, and instructions. Reviewed correspondence and documents. Exercised control over managers calendar. Arranged meetings and coordinated travel arrangements for 20 counties. Worked with other offices and secretaries to ensure the success of the mission.
DOJ/Drug Enforcement Administration – 04/2010 – 04/2012 (40 hrs):
Accounting Technician/Assistant to Administrative Officer
Audited and approved payment for over 2,000 travel vouchers per year to ensure correct payment in accordance with federal regulation. Maintained and audited time sheets and pay roll for division. Created and audited purchase orders in accordance with federal regulation. Maintained a filing system to meet federal regulations to include disposition dates. Served as Liaison receiving and screening visitors and telephone calls. Provided accurate advice on procedures, reports, requirements, fiscal rules and regulations, and other matters necessary to implement policies, directives, and instructions. Reviewed correspondence and documents prepared for signature for compliance with Government regulations. Exercised control over managers calendar. Arranged meetings and coordinated travel arrangements both stateside and overseas. Worked with other offices and secretaries to ensure the success of the mission.
American Airlines – 10/2000 – 04/2003 (40 hrs.):
Administrative Assistant to VP, Maintenance Marketing
Served as Liaison receiving and screening visitors and telephone calls. Provided accurate advice on procedures, reports, requirements, fiscal rules and regulations, and other matters necessary to implement policies, directives, and instructions. Created and audited Maintenance contracts to ensure adherence to Federal Aviation rules. Maintained and audited time sheets and pay roll for division. Created and audited purchase orders in accordance with federal regulation. Maintained a filing system to meet federal regulations to include disposition dates. Served as Liaison receiving and screening visitors and telephone calls. Exercised control over managers calendar. Arranged meetings and coordinated travel arrangements both stateside and overseas. Worked with other offices and secretaries to ensure the success of the mission. Reviewed correspondence and documents prepared for signature.
United States Air Force Reserve - 03/1998 – 01/2001 (40 hrs):
Intelligence Analyst, Targeting
Performed and managed intelligence activities and functions including developing, evaluating and providing intelligence information to base commanders and pilots. Instructed aircrews on collecting and reporting procedures to include evasion, recovery and assessing offensive and defensive weapon system capabilities. Instructed pilots on proper procedures, including which weapons to use, for mission accomplishment. Prepared, maintained and presented intelligence displays, reports and briefings. Compiled, segregated, evaluated, researched and interpreted report intelligence information. Developed mission plans and execution support materials. Assembled maps, charts and target materials. Maintained and used geospatial databases, target materials, imagery and other intelligence products. Extracted coordinates and positional relationships from digital database systems and non-automated stereo-photographic models.
United States Air Force – 01/1994 - 03/1998:
Unit Personnel Office Administrator
Served as Liaison receiving and screening visitors and telephone calls. Provided accurate advice on procedures, reports, requirements, fiscal rules and regulations, and other matters necessary to implement policies, directives, and instructions. Managed Enlisted Performance Report program, Feedback program, Weight Management program, Leave program and other various programs as assigned. Maintained and updated information in government computer programs. Scheduled and monitored over 200 personnel yearly during fitness exam. Member of HAZMAT team. After Air Force wide inspection, program ideas were implemented at Air Force bases worldwide.
Employment History:
08/15 – Present Accounting Technician – NGL Energy Partners, Tulsa, OK
03/14 – 09/15 Accounting Technician – DOE/SWPA, Tulsa, OK
04/12 – 10/13 Office Manager – USDA/NRCS, Claremore, OK
04/10 – 04/12 Accounting Technician/Administrative Assistant – DOJ/DEA, Ft. Worth, TX
09/00 – 04/03 Administrative Assistant– American Airlines, Tulsa, OK
09/98 – 12/98 Special Project Officer – The Messenger, Ft. Dodge, IA
03/98 – 01/01 Intelligence Analyst, Targeting – United States Air Force Reserve, Sumpter, SC
10/97 – 03/98 Unit Personnel Office Administrator – United States Air Force, San Angelo, TX
08/97 – 10/97 Military Training Leader – United States Air Force, San Angelo, TX
01/94 – 08/97 Unit Personnel Office Administrator – United States Air Force, San Angelo, TX
Education:
-Air Force Basic Military Training, Graduated April 94
-Personnel Apprentice Course, Graduated May 94
-Airman Leadership School, Graduated Feb 99
-Intelligence Applications Course, Graduated Aug 99
-Angelo State University, Business Management, 32 Credit hours
-University of Phoenix, Business Management, 46 Credit hours
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