Project Manager Administrative Assistant
Resume:
CAROLE A. CAVICCHI
Three Bridges, NJ 08887
908-***-**** (cell)
*************@*****.***
Skills
Complex calendar management
Complex travel arrangements, both domestic and international, visa applications, etc.
Presentation preparation
Meeting room arrangements
Maintaining confidential files for department
Large amount of SAP work for all franchises within the company – maintaining budgets for CI projects
MS Word, Excel, Outlook, PowerPoint, Lotus Notes, SAP
Expense report management
Experience
December 2012 – Current
Merck & Company, Inc.
Kenilworth, NJ
Senior Associate
Responsibility for administrative support to the Vice President of GCI, and administrative support to entire group (28 people) for preparation and tracking of Confidential Disclosure Agreements, preparation of Requests for Proposal, and contract preparation for chosen suppliers for all of the therapeutic franchises.
Creation of purchase orders in SAP system, invoice approvals, and maintaining project files for entire department.
Heavy calendar management and travel arrangements, both domestic and international, visa applications, etc.
Meeting preparation, event planning and arranging teambuilding events for group.
Monitor Outside Services Budget and prepare monthly updates, quarterly reviews and yearly budget preparation.
Maintained CI Budgets for all franchises/therapeutic areas in SAP.
Filled in for Lead Administrative Assistant to SVP while she was out on medical leave for one year, in addition to doing my GCI responsibilities.
August 2011 – December 2012
Telerx, a division of Merck
Whitehouse Station, NJ
Project Manager (contract employee)
Executive Assistant function to Lead of Hospital & Specialty and Lead of WW Emerging Markets.
Back up for Project Manager to Vice President, Customer Insights.
Supported Team Leaders and their staff.
Determined logistics for the meetings as to location, catering, etc.
Filled in for Senior Executive Assistant to the VP of Global Market Research & Analytics for the four months while she was on medical leave.
August 2009 – August 2011
Mitsubishi Tanabe Pharmaceutical Development Americas, Inc. (MTDA)
Warren, NJ
Clinical Operations and Data Management Assistant
Supported Executive Director, Clinical Operations, and Sr. Director, Biostatistics and Data Management, and their groups, and the Planning & Coordination Department in scheduling computer training (evaluating several vendors and then negotiation with selection on cost of training).
Ensuring SOP approval process was done in a timely manner, and working on the creation of New Hire Orientation Package.
Assisted Clinical Operations and BDM in day-to-day activities keeping in mind deadlines and looking ahead to what is on their schedules so presentation preparation or information needed are done/received in time for review before the meetings.
Daily interaction with CRAs and Project Managers, CROs and clinical sites. Protocol updates, SOP creation and preparation, staff meeting attendance and preparation of agendas and meeting minutes. Follow up on items that were due from the staff meeting. Responsible for CWFs for open trials, both paper and electronic files. Partial TMF review when assigned.
February 2008 – August 2009
Supported overflow work at pharmaceutical companies such as J&J Consumer Products, Celgene.
Created searchable database for Celgene for their customer complaints from 2004 – 2009. Supported WW Vice President of Supplier Diversity and Outside Vendors at Consumer Products in supplier management, assisting in creation of corporate business continuity plan, etc.
July 2007 – February 2008
GPC-Biotech Inc.
Princeton, NJ
Executive Assistant II
Confidential administrative duties for Senior Vice President, Drug Development and Chief Medical Officer.
Heavy travel arrangements, both domestic and international.
Participated in staff meetings with supervisor and senior staff.
Following positions were all at the J&J Family of Companies – August 1996 – July 2007
March 2004 – July 2007
Cordis Corporation, a Johnson & Johnson Company
Senior Executive Administrative Assistant
Assisted Worldwide Vice President, Quality Assurance, Technical Operations and Compliance.
Performed advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge.
Prepared correspondence, reports and initiated routine and non-routine correspondence. Screened phone calls and resolved routine and complex inquiries.
Scheduled appointments, meetings and travel itineraries and coordinated related arrangements.
Prepared and distributed minutes of meetings and followed up on action items.
Participated in budget and project meetings as a representative of the Quality Assurance, Technical Operations, and Compliance organizations.
Actively participated in Compensation and Succession Planning Meetings for the division.
February 2003 – March 2004
Pharmaceutical Sourcing Group – Americas, Bridgewater, NJ, a Johnson & Johnson Company
Executive Administrative Assistant
Assisted Vice President, Quality Assurance and Compliance, and Vice President, Quality Assurance, Latin and South America, in day-to-day activities of division.
Maintained budget for division, interacted with all Q.A. Departments and Finance Group within company.
Maintained calendar for extremely busy executives, supply procurement, travel schedules, coordinated global meetings.
August 1996 – February 2003
Pharmaceutical Sourcing Group - Americas, Titusville, NJ, a Johnson & Johnson Company
Senior Administrative Associate
Assisted Executive Director of Quality Support, New Products and Supplier Quality and his staff in day-to-day activities.
Assisted Director of Laboratory in project timelines for stability, method development, validation and transfers.
Maintained budget for departments, attended meetings and prepared and distributed minutes for meetings that included the Analytical Network Group, teambuilding meetings, staff meetings, etc.
Maintained calendars, made domestic and international travel arrangements, coordinated global meetings, assist in preparation of divisional goals and objectives, and key business plans.
Space planning coordinator for site and partner with Janssen Space Planning regarding PSGA needs in Titusville.
Member of Titusville Process Council that formulated communication strategies to the PSGA Associates in Titusville.
Participated in several Competency Model Team Meetings to create and discuss the roll out of the Pharmaceutical Supply Chain Leadership Development Model to the PSGA organization.
Accomplishments
At J&J was Project Manager for INSPIRE Program – Interdisciplinary Science Partnership In Research Excellence. Coordinated interviews, which included choosing candidates for technical positions, travel by candidate, liaison with numerous J&J companies (pharmaceutical, medical device, and research and development sectors) to meet with candidates, have candidates provide a technical presentation to group, coordinate offers to candidates, working with numerous human resource organizations across the J&J Family of Companies, regarding relocation, salary and other benefits for candidates.
At Merck, simplified process for Competitive Intelligence Projects by creating templates, using electronic signatures rather than hard copy signatures. Became point person for vendors regarding their projects.
Rewards & Recognition
Received Awards of Excellence at Merck for project management and working on special projects.
Received a Johnson & Johnson Standards of Leadership Award (that included peer recognition and monetary awards) in 2002, 2004, 2005, 2006 and 2007. Received the Cordis, a Johnson & Johnson Company, Team Excellence Award for participation with the Women’s Leadership Program.
Education: Jersey City State University, finished 2 years majoring in Geology, College of St. Elizabeth, finished 2 years majoring in Business Management.
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