Executive Administrative Assistant

Marlene Martin

********@*****.*** or cell: 678-***-****

SUMMARY: Administrative professional with experience supporting various divisions in Finance including Internal Audit, Financial & Business Planning, Strategy, Budget, Mergers & Acquisitions, Investments, in addition to IS&T, Engineering, and Marketing.

OBJECTIVE: Seeking high level support opportunity on behalf of respective mission, goals and objectives.

SKILL SETS: Mix of admin support exposure, general business knowledge (business degree), organizational skills, steady state style, and an agent of change.

EXPERIENCE:

2005–2017 - Children’s Healthcare of Atlanta, Atlanta, GA

2015-01 thru 2017-03 – Executive Assistant to Chief Investment Officer

• Supported 3 key finance professionals, Chief Investment Officer (Masters in Tax), and 2 Directors which included suggested research within designated database for prospective fund opportunity, document management for respective investments (extensive), meeting scribe for fund rep meetings if requested, extensive travel including international

• Managed payments, ranging from a few thousand dollars to multi-million dollars, for capital calls and collateral payments in addition to tracking distributions on behalf of long term investment portfolio

• Interfaced primarily with fund administrator, fund representatives, Treasury in addition to Investment Office Legal representative on various matters which included payments/distributions, tax document submission, and subscription document completion

• Maintained calendar, scheduled appointments, and worked with leader to manage time if needed

• Scheduled meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs

• Maintained payroll reporting reflecting assigned staff sick, vacation, and other times

• Managed and reviewed expense reports for submission as assigned by leader

• Screened incoming phone calls and managed relationship with outside vendors and internal staff

• Served on special projects, committees, or act as manager or department representative if needed

• Prepared department and committee minutes/agenda and coordinates other meeting materials in a timely manner

• Provided backup when other Executive Assistants or staff members were out or needed assistance

• Opened and distributed, read/handled paper mail as requested or required

• Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format

2005-03 thru 2014-12 – Executive Assistant to Chief Financial Officer

• Provided calendar management, extensive, in addition to high level support for CFO and CFO’s immediate direct reports. General day-to-day support similar to above but to a higher degree and in number. Divisions within CFO command include Corporate Finance, Treasury, Managed Care, Revenue Cycle, Financial Planning & Reporting, IS&T, Finance Operations, Budget, and Physician Practice Operations.

• Provided file management, extensive, including documentation in Excel format of said files (1300+ entries)

• Compiled, reviewed and submitted suggested Budget for respective Cost Center

• Provided adhoc and standard administrative support of various key finance Committees (Finance/Investment Committee) which report to the System Board of Trustees.

• Former exposure to healthcare hospital setting (Adult System) in addition to physician front office (OB-GYN) setting

2004-2005-Executive Administrative Assistant to VP - Head of Acquisition/Disposition, European American Realty, Atlanta, GA

• Provided high level telephone support in support of sales and prospective new clients with various real estate companies

• Communicated with said respective Legal firm and responsible for management of paper documentation of said real estate transactions in addition to general admin support

• Provided general administrative support duties upon demand to EVP and staff

1985-2003 - AT&T (BellSouth)

Southern Bell: Marketing

• Provided general administrative support duties to Regional General Manager which included extensive calendar management and day to day administrative duties (extensive e-Inbox management)

• Backup Executive Assistant to the Chief Marketing Officer upon demand

BellSouth International: Engineering:

• Compiled and entered engineering data into a very complex statistical data system, learning curve less than six months, others had been several years or more, for reports concerning cellular engineering statistics due to familiarity with former M&A transactions and people

BellSouth Corporation: IS&T: (Special Assignment)

• Assisted Certified Public Accountant as necessary, PowerPoint and Excel, in support of IS&T during re-structure of the entire Bell System (re-structure by function versus by entity) within high intensity high volume work structure environment. Key interface for others outside the immediate group.

• Compiled and completed Standard and Adhoc IS&T Reports (Excel format) upon Demand for the Chief Information Officer while interfacing with 25+ BellSouth entity representatives.

BellSouth Corporation: Merger & Acquisitions

• Deemed ‘Key Individual’ in Department by Internal Audit during an initial audit of the department

• Certified Records Agent for the Department (training required as to Records Management)

• Edited/revised PowerPoint on behalf of key leaders and managers (two key leaders and 7 finance managers) in support of CFO. Assisted via high level, high volume, highly expeditious admin support (PPT, travel, and meetings) to ensure successful bid of $2 Billion start-up cellular telco (Sao Paulo, Brazil) transaction.

• Developed and keyed Cellular Operations Comparison Matrix Report (Excel format) for the Department due to access of files and knowledge of former transactions

• Managed Project Codes for the Department with Moderate to High Level interface with Accounting due to confidentiality of proprietary information which was key to reimbursement of project costs from said acquisition resulting in significant savings the Company

• Booked international travel (Mexico, Central and South America, Europe, Asia, Canada) which included completing Employee Expense reimbursement for same with many different denominations of money. An audit of same by Internal Audit Department favorable without any significant finding.

BellSouth: Payroll

• Completed schedules (daily, weekly and upon command) for Compute Pay for a db2 Payroll System and on call 24/7 if any issues. Reviewed same after each run.

• Keyed high volume amount of data for Special Runs for Payroll in addition to low level Accounting Entries as Needed

• Guided, reviewed and approved other Payroll entry level staff work as needed

BellSouth: Director Financial & Business Planning

• Edited/revised PowerPoint, extensive, in support of key finance leader reporting to the CFO

• Provided General Support for Department head of Finance and in general for a Large Department of 150+ including Payroll support duties

BellSouth: Internal Audit:

• Keyed initial audit data into Audit Universe System, new to BellSouth, and Ongoing

• Completed Word Processing upon demand for key leader and 7-9 Senior Managers due to required Audit Reports of various divisions/processes within the entire Bell system -- good learning tool about the organization. Auditors within the Department were also responsible for writing various Standards & Procedures policy(ies) as needed.

• Assisted Auditors with Audits upon demand if significant clerical assistance needed, i.e., Accounts Payable

EDUCATION

AT&T (BellSouth)-BMAT (Management Aptitude Test)-Successfully Passed (1999)

Georgia State University, BBA – Marketing (1995)

OFFICE SOFTWARE

Microsoft Outlook (Word, Excel, PowerPoint, and Office), CONCUR

Contact this candidate