Administrative Assistant Human Resources

PROFESSIONAL EXPERIENCE

Gordon Highlander, Dallas TX

****-****

Accounting Admin

•Entered daily sales sheets and invoices from vendors and subcontractors

•Extensive work in QuickBooks

•Code, enter and process all invoices for company

•Designed, overhauled and managed electronic documents process

•Responsible for obtaining all insurance documents from subcontractors

•Implemented cost saving and more efficient process of receiving invoices

•Continued the ‘green’ efforts of the company by moving to a paperless system

•Handled highly sensitive and confidential information on a daily basis

•Set-up project accounting contract sheets for each building project

•Processed, tracked payment needs, accurately accounted for invoices for building projects

•Main point of contact for project accounting

•Made and maintained excellent relationship with subs and vendors

Susan I. Williamson CPA, Coppell Texas

2015

Office Manager

•Handled highly sensitive and confidential information on a daily basis

•Collate, bind, and prepare tax returns for signatures

•Responsible for obtaining all signatures needed to e-file tax returns

•Saved company money by improving process of sending reports to clients

•Cut overhead supply cost my moving to a greener less paper process

•Monthly, Quarterly bank reconciliations

•Enter payroll

•Extensive work in QuickBooks

•Managed electronic documents process

•Handled all office duties including supplies, mailing, vendors, service repairs, filing

•Made and maintained excellent relationship with clients

•Answered phones, always with a pleasant and helpful tone

•Entered daily sales sheets and invoices from client

DIMONT & ASSOCIATES, Dallas, Texas 2013 - 2014

Document Review Specialist

•Assessed assigned files for claimable damage

•Maintained access to secure, confidential client web-based sites

•Downloaded documents, such as inspection reports, insurance information, or appraisal to vendor secured websites

•Managed both client and internal databases with current file status

•Streamlined process of retrieving data reports to logging into database

CBS INSURANCE, Abilene, Texas 2011

Commercial Line Processor (Contract Assignment)

•Processed invoicing for policy renewals and changes to coverage

•Reviewed policy invoices for accuracy and change requests

•Processed change requests and endorsements to policies

•Processed policy renewals within AMS 360 program

RED DIAMOND, Hamlin, Texas 2011

Office Manager

•Logged payroll and time tickets on a daily basis

•Processed and posted Roustabout and Pulling Units tickets using Wolf Pack

•Implemented process of maintaining records of safety reports

•Managed phones, vendors and others with inquires for the office

•Preformed various Human Resources tasks including; I-9 verifications, managing job applications, new hire packets, and on-boarding

HIGHLAND CAPITAL MANAGEMENT L.P., Dallas, Texas 2011

Accounts Payable

(RFL: Relocated to Hamlin)

•Logged accounts payable invoices for Dallas, New York, and UK offices

•Reviewed each invoice for accuracy and cost savings

•Paid Accounts Payable invoices via wires, checks, and online payments

•Approved employee expenses and ensured they were in compliance with company policy

•Ran pivot tables for funds or entities that do not use the database wire system

•Negotiated and researched contracts and invoices

•Streamlined process of assessing and uploading of legal invoices into the internal database

ALLIANZ GLOBAL- NFJ INVESTMENT GROUP, Dallas, Texas 2010

Accounting Assistant (Contract Assignment)

•Benefited transition of accounting platforms by assessing cash breaks

•Retrieved daily cash sheets, transaction reports and equity holdings statements utilizing custodian web accounts

•Manipulated retrieved data using excel and access to create files for uploading of files into the internal accounting system

•Assessed fund accounts to reconcile custodian cash balances, including researching variations of possible cash transactions or equity trades

•Reconciled equity holdings positions for fund accounts on a weekly basis

•Investigating any breaks or differences of holdings between internal accounting system and custodian reports

•Investigated, reconciled, and logged variations in dividend payments, including; variations in payment rates, taxes, and fees

•Prepared reconciliation report comparing internal statement of holdings to outside vendor ballots for proxy voting

J.P. MORGAN, Dallas, Texas 2009

Assistant Billing Analyst (Contract Assignment)

•Assessed, reported, and reconciled suspended feeds from internal fee tracking system

•Updated client invoice analysis reports, in Excel using pivot tables, filters and V-lookups

•Maintained internal database for new fees patterns, account transitions, and changes to billing groups

Executive Administrative Assistant, (Contract Assignment)

•Fulfilled role as a generalist support team member

•Ensured that the internal databases were maintained

•Processed all travel and expense reporting for analyst and associates in Dallas, New York, California, and Boston

•Coordinated meetings and calls between analysts and clients

•Maintained calendar report for earnings reporting

MOODY’S ANALYTICS, New York, New York 2007-2009

Operations Associate/Executive Administrative Assistant, Credit Services

•Oversaw and streamlined processing of all travel and expense reporting for global associates in New York, London, Hong Kong, and Beijing

•Implemented and maintained travel and expense database, which encompassed dual billing tracks for client reimbursable and non-billable processes

•Oversaw coordination of billing procedures between accounting departments within Moody’s headquarters and regional offices of Moody’s subsidiary businesses, which operate on other platforms

•Utilized database to design and assess monthly expense reporting of expenditures

•Managed scheduling and execution of triggering invoices to clients for billable expenses

•Implemented regular report cycles for management to review client billing

•Maintained records of contractor agreements and processed payment and expense reimbursement

•Collaborated in the design, preparation and execution of on boarding program for new hires in the Credit Services Group

•Handled highly sensitive and confidential information on a daily basis

•Liaised with Human Resources regarding employee issues

•Proactively monitored portfolios of clients and prospective clients

•Maintained internal sales database using PeopleSoft

•Processed product orders to be invoiced to clients and compiled quarterly sales report for team managing director

EDUCATION

TEXAS WOMEN’S UNIVERSITY, Denton, Texas

Bachelor of Arts, General Studies (Concentrations in Business and English)

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