Administrative Assistant Manager
Resume:
Regina N. Kwiecinski
Commack, NY 11725
aczu9d@r.postjobfree.com
Professional Experience:
*/****-*/**** ******* Coordinator-Sobel Pevzner, Huntington, NY
Input attorney pleading sheets using Timeslips
Process electronic transmission of monthly invoices to clients
Prepare monthly billing in compliance with guidelines set by client
Email outside vendor invoices to client for payment
Apply payments and credits accordingly
Open new files in Timeslips and prepare red wells for filing
Sort and distribute mail
Scanning and copying of bills and correspondence
Direct telephone calls
9/2011-10/2015 Billing Manager – Scoppetta Seiff Kretz & Abercrombie, New York, NY
Input partners’ time and expenses for monthly billing using Timeslips
Processed monthly bills
Implemented an organized filing system for quick reference
Processed monthly billing reports including aging, unbilled time and accounts receivables
Provided administrative support for partners
Edited various legal documents under the directive of partners
Maintained retainer contracts for billing information
Answered and directed phone calls
2/2007-6/2011 Billing Clerk – Friedman & Wolf, New York, NY
Processed and proofed monthly bills of hourly and retainer clients
Input billable time of senior partner using Timeslips
Maintained monthly disbursement reports
Data entry of accounts receivable and accounts payables
Processed reports for the court as requested by attorneys
9/2001-10/2006 Library Clerk – Smithtown Library, Kings Park Branch, Kings Park, NY
Assisted patrons with material returns and check out
Performed general clerical duties
Collected fees for overdue books
Generated new patron cards including data entry into the SCLS system
Searched for lost books and fees associated with them
Closed out the register at night
4/2000-8/2001 Account Clerk – West Babylon Public Library, West Babylon, NY
Prepared monthly Accounts Payables for Board Approval
Recorded journal entries
Entered bi-monthly payroll
Tracked monthly service contracts for discrepancies
General clerical duties
4/97-10/98 Administrative Assistant – Wilen Media Corporation, Islandia, NY
5/95-2/97 Administrative Assistant to the President – Christal Radio, New York, NY
4/89-4/95 Personnel Assistant/Office Manager – Gruner + Jahr USA Publishing, New York, NY
7/85-12/88 Account Clerk – Patchogue Medford UFSD, Patchogue, NY
Computer Skills: Proficient in Timeslips, Microsoft Word, Microsoft Excel, Windows 7; experience with electronic billing using LEDES 98 format
College: Hofstra University, Hempstead, NY 1981-1984 Accounting/Marketing
References: Furnished upon request
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