Administrative Assistant Manager

Regina N. Kwiecinski

** *** *******

Commack, NY 11725

631-***-****

***********@*****.***

Professional Experience:

*/****-*/**** ******* Coordinator-Sobel Pevzner, Huntington, NY

Input attorney pleading sheets using Timeslips

Process electronic transmission of monthly invoices to clients

Prepare monthly billing in compliance with guidelines set by client

Email outside vendor invoices to client for payment

Apply payments and credits accordingly

Open new files in Timeslips and prepare red wells for filing

Sort and distribute mail

Scanning and copying of bills and correspondence

Direct telephone calls

9/2011-10/2015 Billing Manager – Scoppetta Seiff Kretz & Abercrombie, New York, NY

Input partners’ time and expenses for monthly billing using Timeslips

Processed monthly bills

Implemented an organized filing system for quick reference

Processed monthly billing reports including aging, unbilled time and accounts receivables

Provided administrative support for partners

Edited various legal documents under the directive of partners

Maintained retainer contracts for billing information

Answered and directed phone calls

2/2007-6/2011 Billing Clerk – Friedman & Wolf, New York, NY

Processed and proofed monthly bills of hourly and retainer clients

Input billable time of senior partner using Timeslips

Maintained monthly disbursement reports

Data entry of accounts receivable and accounts payables

Processed reports for the court as requested by attorneys

9/2001-10/2006 Library Clerk – Smithtown Library, Kings Park Branch, Kings Park, NY

Assisted patrons with material returns and check out

Performed general clerical duties

Collected fees for overdue books

Generated new patron cards including data entry into the SCLS system

Searched for lost books and fees associated with them

Closed out the register at night

4/2000-8/2001 Account Clerk – West Babylon Public Library, West Babylon, NY

Prepared monthly Accounts Payables for Board Approval

Recorded journal entries

Entered bi-monthly payroll

Tracked monthly service contracts for discrepancies

General clerical duties

4/97-10/98 Administrative Assistant – Wilen Media Corporation, Islandia, NY

5/95-2/97 Administrative Assistant to the President – Christal Radio, New York, NY

4/89-4/95 Personnel Assistant/Office Manager – Gruner + Jahr USA Publishing, New York, NY

7/85-12/88 Account Clerk – Patchogue Medford UFSD, Patchogue, NY

Computer Skills: Proficient in Timeslips, Microsoft Word, Microsoft Excel, Windows 7; experience with electronic billing using LEDES 98 format

College: Hofstra University, Hempstead, NY 1981-1984 Accounting/Marketing

References: Furnished upon request

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