NICOLE R. VAILLANCOURT

Tel: 541-***-**** Email: acztcq@r.postjobfree.com

SUMMARY

Mature, experienced professional with strong time management, problem-solving and troubleshooting skills with a vast understanding of the business and management principles involved in planning and coordination of resources

Project Coordination

Detail oriented

Effective communication skills

Strong organizational skills. Able to juggle multiple assignments and situations while continually maintaining a positive and professional demeanor

Proficient in MS Word, Excel, PowerPoint, Outlook and Adobe/Bluebeam

Working knowledge of construction tools and techniques, building materials, drawings and specifications (AutoCAD)

PROFESSIONAL EXPERIENCE

SUNSET DEVELOPMENT COMPANY – San Ramon, CA

Construction Administrative Assistant (2015 –2017)

•Developed/maintained positive relationships with contractors, subs, suppliers and construction team to ensure the completion of work orders within the 10 day time frame

•Handled all construction work orders that were reported by tenants and/or property management

•Maintained effective contract administration and monitor internal controls

•Responsible for the proper submission and monitoring of plans to the City and Fire for permits and other site related legal documentation

•Executed, logged and monitored RFI’s and Submittals for various projects

•Conducted weekly Construction Status Meetings with subs and teammates

•Verified and enter weekly construction team time cards

•Prepared and organized project files

•Updated “leak” log (water leaks throughout the ranch) daily and reported to the SR VP of Construction and SR VP of Property Management weekly with status

•Prepared and maintained weekly status update log for Director of Construction

•Monitored and verified current insurance documentation from subs

•Issued request to sub-contractors for project bids. Monitored incoming bids and properly filed them for Project Management review

•Ensured PlanGrid was updated with most recent drawings and that affected parties were notified of any changes

•Worked with accounting to ensure proper coding for invoices and receipts and processed invoices in Timberline

ROSS STORES, INC. - Pleasanton, CA

Project Coordinator (2013 –2015)

•Build and manage the installation of multiple store planning fixture and remodel projects.

•Ensure that all projects are executed according to the store planning project process for timelines, funding, drawing, fixture specifications, approvals and quality standards

•Supervise and monitor fixture installation by resolving issues on timing, quality, accuracy, pricing and the shipment of fixtures

•Maintain schedules to ensure deadlines are met. Coordinate with Construction, Facilities, Loss Prevention and others so that the fixture installation process works with any construction process that may be included in the scope of work

•Reviews daily reports from installers

•Worked on financials for the project keeping track of costs, change orders and the expenditure log

•Attend overnight installations to direct store and installers for proper execution of the project

•Work with fixture installers to execute new fixtures as well as making sure that the old and new fixtures work upon execution

•Process take offs on plans to issue purchase orders

•Hold daily conference calls with the installers and store team

•Process shortages on a daily basis to ensure that the items are complete before scheduling a go back

•Work in CAD to develop scope notes for timely execution of the project

SECURITY VAULT WORKS, INC – Hayward, CA

Project Coordinator (2013 – 2013)

Gathers, reviews, and processes site completion photos and installation checklists. Uploads checklists into customer database.

Handles installation update calls from field crews and subcontractors. Relays daily project updates to customer

Contacts local municipalities to obtain construction/installation permit requirements for scheduled jobs. Enters permitting requirements into customer survey documents.

Provides administrative tracking documentation for project deliverables and completion dates.

ROSS STORES, INC. - Pleasanton, CA

Project Coordinator (2012 –2013)

EDUCATION

•Business Administration-Bachelors of Science, September 2001

University of Phoenix-San Ramon, CA

•Computer Assisted Drafting (CAD)-Associate of Applied Science

Chemeketa Community College-Salem, OR

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