Administrative Assistant Executive Director

Deborah A. Clayton-Trudeau

** **** ******

Ballston Lake, NY 12019

518-***-**** ************@*****.***

Career Objective

To obtain a challenging and rewarding position which will offer me the opportunity to utilize my current skills and to develop new abilities.

Experience

Neighborhood Preservation Coalition of New York State, Inc. 2005-2017

Project Coordinator/Administrative Assistant

Duties, Responsibilities, Accomplishments:

●Responsible for the development, design and maintenance of the corporate information database using MS Access (membership, conference and training seminars).

●Produced monthly reports pertaining to paid memberships to the board by NYS regions

●Organized the annual membership dues drive: prepared invoices and tracked payments

●Statewide annual conference coordination: responsible for location research, contract negotiations, sponsor and ad solicitations, marketing material design, and on-site management

●Assisted with preparation & distribution of newsletter

●Training development: assisted in planning training seminars around New York State, recommended topic and speaker choices, designed publications and brochures for events

●Attended board and annual membership meetings and took official minutes, prepare meeting packets

●Statewide lobby effort: assisted Executive Director in the coordination of Legislative Action Day held annually at the Legislative Office Building; worked with legislative staff members to schedule meetings with legislators; worked with legislative office personnel to arrange accommodations of event

●Answered phones, distributed mail, and prepared and make bank deposits

●Office management: oversight of office supplies, inventory, researching and recommending vendors

Statewide Emergency Network for Social and Economic Security (SENSES) 1993-2005

Administrative Assistant

Duties, Responsibilities, Accomplishments:

●Maintained and provided input to the database of over 2,000 individual and organizational contacts

●Personnel management: maintained all employee records including timesheets and benefits and acclimated interns to the daily routines of the office procedures

●Finance management: entered financial transactions, handled all aspects associated with billing and payment processes, prepared manual checks, made bank deposits

●Grant administration: together with the Executive Director prepared information for submitting new grants and assisted with yearly reports, filing and maintaining all grant contracts

●Responsible for all aspects of conference registration, speakers and moderators

●Assisted with and participated in outreach activities (health fairs, seminars, conference)

●Assisted the Executive Director with legislative initiatives

●Established and maintained lists of media contacts, organized media events and prepared press releases

Affiliations:

Notary Public State of New York

Past President of the Board of Directors, Community Works of New York State, Inc.

Contact this candidate