Executive Assistant Manager

SUMMARY

Proactive dedicated, and results-oriented, Bilingual Executive Assistant recognized as a team player, with excellent planning, organization, and interpersonal communication skills. Self directed with strong attention to detail in completing designated duties and assignments in a dynamic and fast paced environment. Proven ability to work independently and as part of a team. Extremely loyal and highly dependable in handling confidential information in sensitive situations. Customer focused and action oriented with leadership ability to motivate and inspire a team to reach personal and professional goals. Strengths include:

Highly proficient with MS Office Suite

Fully-bilingual: Spanish/English

Organization & Planning Skills

Calendar & Time Management

Customer Service/Public Relations

Meeting, Planning, & Scheduling

PROFESSIONAL EXPERIENCE

MELIA Hotels International, Miami, FL: (2015- 2016)

Executive Assistant to VP of Sales, Distribution & Marketing

Assisted the Sales Executives with agendas, calendar management, scheduling, meetings, and conferences

Managed and booked complex international/domestic travel including flights, hotels, ground transportation, and accommodations.

Compiled, composed, and translated (from English to Spanish and visa-versa), letters, notices, memos, and emails.

Managed and reconciled expense reports, purchase and procurement requisitions and contracts.

Organized meetings and special events, including all hands, off-sites, culture and team building events.

Took initiative to create and foster culture programs to increase morale across the organization.

Maintained an advanced degree of confidentiality along with excellent judgment and discretion.

Sherwood, Inc., Aventura, FL: (2013- 2015)

Executive/Personal Assistant to President/CEO

Demonstrated a high level of confidence running and managing an office at an executive administrative level.

Oversaw, coordinated, administered, and maintained domestic & international travel arrangements, calendar of appointments, schedules, and teleconferences.

Proactively scheduled and organized corporate meetings, conferences, trainings, seminars, & events.

Maintained confidentiality on all matters and exercised discretion and sound judgment at all times

Impeccable attention to detail.

Exceptional organizational, communication and time management skills.

Proven ability to anticipate executive level business needs and priorities.

Flexible approach in terms of ever shifting priorities and deadlines.

High sense of urgency, drive and willingness to flex schedule in order to get the job done.

High proficiency with MS Office Suite; familiarity with Microsoft, and Apple products.

Strong interpersonal, phone, and verbal communication skills.

MAGELLAN BEHAVIORAL HEALTH OF SOUTH FLORIDA, Doral, FL: (2011 – 2012)

Executive Assistant to General Manager

Provided executive-level administrative support to the General Manager, QI Director, and five direct reports with a demonstrated ability to improvise, improve procedures, and meet demanding deadlines.

Managed and maintained executive and corporate calendars using Microsoft Outlook.

Scheduled and coordinated corporate meetings, agendas, itineraries, & detailed travel arrangements.

Processed expense reports, billing, invoices, purchase orders, requisitions, and financial documents.

Provided Human Resources support with new hire orientations, documentation, preparation and maintenance of personnel files, records, vacation logs, id badges, and created/terminated network users.

Developed expertise in order processing and inventory control.

Coordination of quarterly meetings, including logistical needs; Notes formulation and distribution.

Managed and prepared spreadsheets, databases, production reports, and audits.

Planned and coordinated corporate luncheons, caterings, special events, fund raisers, and employee related activities.

FLORIDA POWER & LIGHT COMPANY, Miami, FL: (2006 – 2010)

Executive Assistant to General Manager

Provided executive and administrative support to the Financial Systems Manager, 5 direct reports, and the Financial Business Unit staff.

Coordinated and served as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problems, while ensuring proper communication and reporting practices.

Managed and maintained executive and corporate calendars.

Arranged domestic/international detailed travel plans, itineraries, hotel, and vehicle rentals.

Scheduled and coordinated complex meetings, conferences, trainings, seminars, and appointments.

Composed and distributed inter-departmental memorandums (e-mail, documentary and voice) ensuring timely delivery and receipt of important information, while at the time, maintaining confidentiality.

Established and maintained Supply Management and Inventory Control, thus causing a significant cost reduction for the IMB-Financial Systems and Accounting Departments.

Managed and Ordered hardware, software, and licenses for all of the Finance Department, thus reducing excessive costs and saving the company money.

Processed expense reports, invoices, e-pro requisitions, office supply orders, and purchase orders.

Processed Accounting Change Requests in the Main Frame System.

Ran VIRSA Segregation of Duties reports to assist in Sarbanes Oxley compliance of General Computer controls.

EDUCATION

Miami Dade College- Miami, FL: Currently pursuing a Business Administration Degree

Miami Coral Park- Miami, FL: High School Diploma; Honors

TECHNICAL SKILLS

MS Office Suite: Word, Excel, Power Point, & Outlook; SAP; Concur; Lotus Notes: Visio; Photoshop;

Publisher, Adobe Illustrator/Acrobat; Social Media; Website Development; & Internet Research.

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