Accounting Administrative Assistant

Wendy Silver

* ******** ***** **********, ** ****7

Phone: 336-***-**** Email: ***********@****.***

OBJECTIVE

Motivated Accounting professional seeking an Staff Accountant position. Experienced working with Accounts Receivables and Payables, broad knowledge of accounting procedures and software programs. Accurate and detailed oriented individual with proficiency in financial reconciliations, general ledgers, and regulatory reporting.

SUMMARY OF SKILLS

Over Six years of Accounts Receivable experience

Detailed-oriented applicant skilled in Advance Bookkeeping and Journal Entries

Experienced in Accounting Spreadsheet Management

Microsoft Office Excel MOS Certified 2016

QuickBooks Certified 2014

Mathematical skill and complex problem solving

Bilingual applicant fluent in both English and Spanish

Effective Communication Skills

EDUCATION

Guilford Technical Community College: Jamestown, NC

May 2016

Associate of Applied Science Degree in Accounting

Honors student with a current 3.8 GPA / President’s list recipient

Related courses completed include: Principles of Accounting I and II, Managerial Accounting, Intermediate Accounting I and II, Income tax Fundamentals, Accounting Spreadsheets, and Accounting Software Applications.

Certifications: Mastering Adjusting Entries, Mastering Correction of Accounting Errors, Mastering Depreciation, Mastering payroll, and Mastering Internal Controls and Fraud Prevention

WORK EXPERIENCE

Accounting Clerk/ Payables, US Worldwide Inc. Greensboro, NC

September 2016 to Present

Review, sort, and code invoices for data imputation

Data entering invoices for payment of over one hundred and fifty vendors with correct codes conforming to standard procedures

Matching Invoices to respective purchase orders, ensuring all appropriate documentation is received, and scheduling payments per the terms of the purchase

Verifying vendor invoices for accuracy making sure that discounts, freight charges, and tax dues are appropriately calculated

Contacting vendors via telephone, email or mail in regards of discrepancies and resolve discrepancies by making necessary changes before inputting data into QuickBooks

Researching and resolving any outstanding balance on accounts

Posting general ledger entries and maintaining the ledger’s payables account

Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts

Process check run weekly and wire transfers ensuring payments are completed and mailed in a timely manner

Prepare all bank and credit card reconciliations and identifying errors in posting or omissions

Assisting the controller with general month end closings general ledger entries

Maintains and prepare all accounts payable spreadsheets and reports using Microsoft Excel

Complete credit applications to create lines of credit with vendors

Make bank run as needed for petty cash and deposits.

Send W9 forms to vendors and issue 1099’s during year end

Filing and distributing accounting records and reports

Homemaker/Student

August 2013 to August 2016

Caring for two young children and attending classes at Guilford Technical Community College

Bilingual Administrative Assistant/Receivables, Alcohol and Drug Services of Guilford: Burlington, NC

April 2002 to May 2009

Answered multiple phone lines and transferred calls to corresponding departments within four rings using proper salutations and telephone etiquette

Scheduled patient’s appointments and completed registration quickly and cordially for all new patients

Assisted as an interpreter for Spanish speaking clientele and helped with completion of paperwork

Maintained a multi-fund bookkeeping system using a computerized accounting program.

Efficiently collected and applied client’s daily payments in the forms of cash, credit cards, and checks into medical manager system and issue receipts.

Counted cash collections and completed related paperwork for monies to be deposited daily

Accurately prepared monthly receivables report detailing aging and past due accounts for senior management

Developed a repayment plan for delinquent accounts bringing up to 90% of these accounts to current

Kept track, processed and reconciled payment expenditures including purchase orders, invoices, checks, refund requisitions in compliance with financial policies and procedures

Created and Maintained spreadsheets using Excel functions and calculations summarizing receivables monthly used to prepare billing and payments.

Assisted the Finance department with bank reconciliations making sure that all deposits were properly recorded and analyzed accounts to discover discrepancies

Cashier/ Office Assistant, K&W Cafeteria: Greensboro, NC

February 2000 to March 2002

Managed the cash drawer and received payments made by customers with cash, checks and credit cards.

Sort and count currency and coins ensuring that all registers have enough cash at the beginning of shift

Balanced all transaction at the end of the day and prepared daily bank deposits.

Maintained periodic transaction reports and spreadsheets

Assisted regional manager preparing monthly sales reports of five different locations and maintained an electronic record of inventory.

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