Administrative Assistant Executive
Resume:
Tanya Hill
************@*****.***
Consultant – June 2016
Contractor Assignment Receptionist-Administrative Assistant - Assistant to Front Desk and Managers with all documentation, expenses, mail and all incoming calls.
2014 to 2015 Nauticus Group
Consultant - Administrative/Receptionist
Provided high-level support to the Vice President by conducting research, handling information requests, and performing other office functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
Using MS Word, facilitated the accurate and timely writing, editing, and preparation of final copy from draft to distribution. Using Excel and PeopleSoft.
2011 to 2014 Sandoz Inc
Executive Assistant
• Sr. Administrative Support Vice President of Regulatory Affairs with domestic and international travel arrangements. Coordination of meetings and conferences, Video Conferences, Presentation Preparation, Coordination of Global Leadership Team Meetings.
• Answers routine correspondence and assembles highly confidential and sensitive information.
• Deals with a diverse group of external as well as internal contacts at all levels.
• Manage time input for Regulatory Staff through SharePoint and Outlook. Point of contact for Regulatory Affairs associates in East Hanover, Broomfield and Wilson locations.
• Work closely with CEO's Executive Assistant on meetings, process all travel and heavy calendar items as well as all expense reports. Manage, update organization charts, contact lists, schedule all meetings with multifunctional senior executives, draft written correspondence and replies by phone or email for Vice President of Regulatory.
• Responds to all information, request, meetings and FDA correspondence, mail distribution.
• Act as a liaison with other departments and outside agencies. Complete all HR interview scheduling as well as interviewing on site and on boarding process, make all travel for staff, process accounts payable, issuance of check request, order all supplies for management staff.
• Handle confidential and non-routine information per VP, training of new associates, handle all office moves, Contact and schedule all Regulatory candidate interviews, manage E-Time of staff as well as each quarter report submittal.
2008 to 2010 Celgene Corporation
Sr. Administrative Assistant
• Provide high-level support to the Vice President of Non-Clinical group by conducting research, handling information requests, and performing other office functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Exercise independent judgment, decision-making abilities and high level of confidentiality. Collaborate with various high levels of management to gather information pertaining to key issues. Provide executive-level administrative support to the Vice President of Nonclinical Development and twelve direct reports as well as Office Manager to scientific staff of 30. Extensive scheduling of calendars for all Management staff.
• Coordinated projects and events exercising ability to improvise, improve procedures, and meet demanding deadlines. Liaison between all impacted departments to ensure proper communications and reporting practices. Plan and coordinate corporate luncheons, and develop presentations for related on-site and off-site meetings.
• Organize the details of special events, travel arrangements, corporate agendas and itineraries.
• Direct business relations and distribution of company literature. Manage capital purchases, direct vendor relations, generate and maintain equipment tracking records.
• Process monthly expense reports reflecting supporting documents and budget code indexes.
• Prepare and maintain weekly attendance and annual vacation records on 31 departmental employees through Excel and PeopleSoft.
• Collaborate with departmental managers on weekly postings for master reports. Facilitate the accurate and timely writing, editing, and preparation of final copy from draft to distribution.
2007 to 2008 - Hurley Consulting – Documentation Specialist
• Process, distribute, and maintain controlled documentation using a document control system.
• Process documents for revision and approval. Monitor the distribution and reconciliation of process or reference documents. Train staff on document control processes and procedures.
• Format documents prepared or received by Hurley Consulting according to stipulated style guides including reports, assessments, regulatory submissions, letters, etc.
• Format and compile documents according to requirements specified by regulatory agencies.
• Prepare tables, figures and flow diagrams for inclusion in documents prepared or received by Hurley Consulting. Implement global and specific editorial changes to documents generated by Hurley Consulting. Proof and finalize documents prepared or received by Hurley Consulting. Prepare templates and document shells for inclusion of text and data.
• Generate electronic files for documents prepared or received by Hurley Consulting.
• Bookmark and hyperlink electronic documents prepared or received by Hurley Consulting according to client and regulatory agency specifications.
• Produce slides for presentations made by Hurley Consulting at internal and external meetings.
• Scan documents for inclusion in electronic versions of documents generated by Hurley Consulting. Generate and maintain tracking documents for tables and figures to be included in reports. Follow all company standard operating procedures.
• Maintain expertise and expand expertise as needed for the position and project responsibilities.
• Participate in quality assurance/quality control activities as requested by QA/QC.
1996 to 2007 Novartis Pharmaceuticals Corporation
Sr. Administrative Assistant
• Provided administrative and executive support related tasks and able to work independently with little or no supervision. Exceedingly well organized and a high level of professionalism and confidentiality when working with several projects.
• Provided administrative support as well as Manage Office to the Executive Director of Laboratory Animal Service, secondary support to all managers, doctors and animal technician staff. Calendar management and document preparation (meeting minutes, agendas, slide presentations). Organize all internal and external meetings, conference and company events.
• Preparation of all travel and Gelco international expenses. Maintain all Standard Operating Procedures (SOPs). Time recording for exempt/non-exempt staff.
EDUCATION:
Stafford Hall School of Business - Associate Degree
SKILLS:
Word, Excel, PowerPoint, Outlook, scanning technology, HTML, website management, advanced Internet research, WebEx, Database Management, Oracle, Concur, & PeopleSoft
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