Administrative Assistant Office
Resume:
Elaine Fox
*** ********* ******, ********, ** ***21
Email: ******.***.**@*****.***
SUMMARY OF QUALIFICATIONS
Reliable, team-minded Administrative Professional with strong background in finance and insurance. Demonstrated ability to effectively plan and facilitate events and multitask in busy environments. Comprehensive office management experience. Solid computer and organizational skills, with excellent accounting and database management skills. Seeking an administrative role in an established company where I can contribute my business intelligence to the success of the organization.
SKILLS
MS Word, Excel, Outlook, PowerPoint, Lotus Notes, SAP, SharePoint, Ariba, NCC, Typing 40 wpm
EXPERIENCE
Zurich Insurance Group, New York, NY 10/2003–01/2017
Administrative Assistant
Interacted with organizational staff, executives, clients, vendors and visitors on a daily basis; established and implemented administrative policies and procedures for the office; performed various secretarial duties such as documentation, photocopying or faxing documents, mailings, and maintaining an extensive filing systems.
Communications: Answered telephones and transferred calls to appropriate staff members; sorted and distributed incoming communication faxes, letters and emails.
Scheduling: Organized the scheduling of meetings, conferences, and events for them; coordinated agendas for meetings with visitors and clients; arranged guest and staff travel and accommodations.
Office management: Took care of facilities, weekly work schedules, travel reports, phones, corporate credit cards and office keys; purchased office equipment and supplies: contacted and managed relationships with vendors and subcontractors; maintained department attendance records and submitted to HR monthly.
File Management: Filed and recorded corporate documentation, electronic files, inventories and reports; maintained office database: retrieved and organized information for individual employees; maintained extensive filing system, filed all A/P, journal entries and work papers.
Finance: Prepared deposits slips, took deposits to bank, sent FedEx out daily, and assisted staff with locating files.
Special projects as assigned: Coordinated and handled all requests relating to staff PC orders and upgraded Blackberry’s for executives; ordered and installed new software and accessories, including Access Citrix, Windows AD and Lotus Notes applications, and enforced office Document Preservation Protocol’s (DDP).
Accounts Payable Clerk
Coding: Insured all invoices have proper approvals; coded all invoices to the correct companies and G/L accounts; allocated invoices to group companies as necessary, and submitted work for supervisor's review.
Accounts Payable: Entered data into SAP, printed checks, had checks signed and mailed out to vendors; prepared urgent checks, voided, and/or put stop payments on checks; printed and maintained check registers.
Reporting: Informed supervisors of value of processed A/P to assure funds were available.
Vendor management: Set up vendors in SAP and COA Maintenance systems; updated vendor approval lists, maintained vendor database; responsible for following up on all vendor inquiries.
Other: Prepared 1099 forms.
EDUCATION
Boys & Girls High School, Brooklyn, NY
HS Diploma
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