Executive/Administrative Assistant
Resume:
MARINA KALENDAREVA **** ***th Street
Briarwood, NY 11435
******.*****@*****.***
WORK EXPERIENCE
Alvarez and Marsal Inc., New York, NY January 2017 to February 2017
Executive Assistant/Personal Assistant (Contract)
Assisted three managing directors with heavy ever changing calendar booking as well as was a gatekeeper for all visitors
Assisted with booking heavy domestic and international travel arrangements using Concur and updated Visa when necessary
Prepared detailed itineraries including hotel, car service and restaurant reservations
Submitted and completed accurate expense reports and kept filling system up to date as
Created and Updated Excel Spread Sheets
Booked personal appointments for one of the managing directors
Richard Allen Inc., New York, NY July 2016 to December 2016
Account Manager/ Office Assistant (Contract)
Assisted manager with creating daily sales status reports
Worked in the field part time utilizing knowledge gained from day-today activities from the office
Trading on Main., Flushing, NY July 2012 to June 2016
Assistant to Store Manager (Family business)
Completed store operational requirements by scheduling and assigning employees, following up on work results
Achieved financial objectives by preparing an annual budget scheduling expenditures; analyzing variances initiating corrective actions
Ensured availability of merchandise and services by approving contracts, maintaining inventories
OSG Ship Management Inc., New York, NY August 2011 to November 2011
Executive Assistant (Contract)
Assisted Chief Risk Officer and the Board of Directors with various administrative duties
Handled all tasks associated with document production and distribution for Board of Directors including creating and revising, copying and distribution of materials
Updated all documents for presentations using MS Office
Managed multiple calendars of frequently changing schedules
Coordinated and processed all domestic/international travel arrangements and expense reports via Concur
Booked reservations and catering for conferences and client meetings
Assisted with all aspects of event planning
Scheduled personal and family appointments and transportation for managers
Macquarie Holdings Inc., New York, NY November 2009 to July 2010
Executive Assistant/Office Manager (Contract)
Managed full cycle financial and accounting operations including A/P and A/R, bank reconciliation, journal entries and invoice preparation
Coordinated travel and expenses for internal employees and external visitors
Supported and prioritized tasks for a team of 30 business professionals
Maintained executive calendars and meeting agendas, prepared materials used in executive presentations
Managed client relations regarding all financial needs including confirmations and processing and uploading of bank loans on daily basis
Prepared expense reports using I-Expense
Developed and maintained complex spreadsheets, (NY attendance register, SharePoint) and databases (PeopleSoft) on a weekly basis for expense submission
Standardized the ordering of office and IT supplies.
Coordinated with IT to resolve support issues
Oversaw shipping and handling of incoming and outgoing mail shipments and deliveries
Brookfield Properties Inc., New York, NY July 2008 to September 2009
Legal/Executive Assistant (Temp to Hire)
Provided administrative support to the Corporate Compliance Attorney and Risk Management Associate; reviewed, scanned and submitted corporate information for renewal certificates
Maintained, prepared and created legal status and insurance report spreadsheets for properties on a weekly basis
Implemented filing system for properties which included documentation of non-compliant tenants, insurance certificates, etc.
AIMEX LLC, New York, NY July 2005 to August 2008
Executive Assistant (Internship)
Provided support to the CEO and Executive Manager
Organized and managed office activities such as monthly meetings, happy hours and promotional events
Drafted correspondence and various documents
Coordinated meetings and conference calls as well as set up transportation for any outside clients
SKILLS
MS Suite (Word, Excel, Outlook, PowerPoint), Concur, I-Expense, PeopleSoft, SharePoint. Type 60 wpm.
ACADEMIC DETAILS
Brooklyn College - 2008
Business Management and Finance with aggregate GPA of 3.5
Contact this candidate