Executive Assistant Office

MADELINE DESTEFANO

917-***-**** ********.******@*****.***

Senior Executive Assistant

Polished, senior-level administrative professional with 25-plus-year record of success delivering exemplary support to CEOs, Vice Presidents, and Managing Directors primarily within the private equity business sector. Finely honed leadership, relationship-building, negotiation, written & verbal communication, organizational, interpersonal, technical, and problem-solving skills. Core competencies:

Executive Administrative Support Board Meeting Coordination Team Leadership & Mentoring

Office Administration Oversight Special Event Logistics HR & Hiring Administration

Appointment Scheduling Travel Arrangements File & Record Maintenance

Budget Administration A/P & A/R Processing Client & Investor Relations

Meeting Coordination Expense Reporting Database Administration

QUALIFICATION HIGHLIGHTS

Adept at prioritizing and multi-tasking in fast-paced, detail- and deadline-driven work environments.

Equal ability to perform autonomously, as a team leader, and as a supportive team player.

Entrusted to maintain confidentiality and exhibit poise in handling sensitive information.

Expert problem-solver, dedicated to ensuring smooth, efficient daily office operations.

Technically proficient in: MS Word, Excel, PowerPoint, and Outlook.

PROFESSIONAL EXPERIENCE

PULSE EQUITY PARTNERS, LLC, New York, NY 2010-Present

Private equity firm specialized in investing in the healthcare sector.

Chief Administrative Officer / Office Manager

Report directly to and deliver exemplary administrative assistance to CEO.

Manage CEO’s bill paying, health insurance claim submittal, and income tax filings with Accountants.

Oversee all daily office management functions; manage vendor relations, and negotiate pricing for equipment and supplies.

Manage investor relations, and coordinate capital calls, paperwork, and tax administration with Accountants.

Administer new-hire contracts, and coordinate paperwork for hiring and terminations.

Assist in administering budget, process A/P, and make payments via bill.com.

Schedule and coordinate logistics for meetings, conferences, and special events.

Coordinate travel, accommodations, and transportation bookings.

NORTH CASTLE PARTNERS, Greenwich, CT 1999-2010

The leading small capital consumer private equity firm focused on investing in healthy, active, and sustainable living sectors.

Senior Executive Assistant

Delivered daily executive support to 3 Partners and 2 Vice Presidents.

Scheduled appointments with investors, potential investors, and new business management teams.

Made frequent, extensive travel arrangements for Partners and Board of Advisors.

Scheduled, planned, and prepared materials for quarterly Board of Advisor meetings.

Selected sites and managed all logistics for semi-annual conferences and annual meetings.

Established and cultivated solid relationships with vendors, and negotiated contracts.

Administered and updated comprehensive contact database.

EARLY CAREER HISTORY

Senior Executive Assistant-2 Managing Directors & Global Department Head, SBC Warburg, New York NY, 1996-1999

Executive Assistant-2 Managing Directors & VP, High Yield Department, Nomura Securities, New York, NY, 1994-1996

Executive Assistant-2 Managing Directors & VP, Corporate Finance, Lazard Freres & CO, LLC, New York, NY, 1990-1994

ACADEMIC BACKGROUND

Associate Degree in Occupational Studies Berkeley College, New York, NY

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