Document Control Project

Serenia L. Kelly

***** *. ******* *******, ***** 77066

*************@*****.*** 281-***-****

OBJECTIVE

To obtain an opportunity to utilize my skill set and abilities in document control, records management and information systems while assisting to further the company’s goals and achieving advancement. SUMMARY

Skills: Training & Development for Project Document Control and System (15+ years), Management EXPERIENCE

Phillips 66, Houston, TX March 2014 – February 2017 Document Control Lead

• Implemented and maintain Master Document Register for tracking all documents received and issued.

• Document distribution to ensure that all drawings /documents received and/or issued are properly Controlled and maintained within the content management system and reporting mechanism in place to senior internal and Client management.

• Assist in supervision, training and managing computer systems for company and contractors

(SharePoint, Live Link and Excel spreadsheets)

• Promote safeguard information, records retention and research retrieval of data.

• Coordinate and participate in document control activities related to document production and distribution as defined in the project procedures.

• Ensure information created, received and published aligns with classification scheme, company retention and disposal guidelines.

• Provide training, direction and support to project and third party user on use of content management system (CMS).

• Provide and implement regular quality checks and audits on document control process, procedures and systems.

ExxonMobil, Houston, TX November 2011 – March 2014 Document Control Coordinator

• Assist in supervision, training and managing computer systems for company and contractors

(SharePoint, UDoc’s, WebEx, Live Link and Excel spreadsheets).

• Supervise, coordinate and participate in document control activities related to document production and distribution as defined in the project procedures.

• Ensure information created, received and published aligns with classification scheme and company retention and disposal guidelines.

• Manage, maintain and control historical documentation adhering to company record retention policy.

• Provide training, direction and support to project and third party user on use of content management system (CMS).

• Provide regular quality checks and audits of doc base, identifying and correcting anomalies.

• Database Administration: manage and maintain database security settings, new projects, user accounts, templates (transmittals, distribution matrix, deliverables register etc.) Responsible for adherence to document controls processes.

• Liaise with other project IM teams to ensure standardization and sharing of best practice is endorsed and reviewed.

Chevron, Houston, TX February 2007 – November 2011 Document Control Coordinator

• Provide queries, Master Document Register (MDR) and Reports to the project team and contracting companies.

Serenia L. Kelly, 281-***-****, *************@*****.*** Page 2

• Supply Vendor documents to various suppliers (Mustang, Kiewit’s, Nabors and more) in a professional and timely manner.

• Multitask and prioritize work load, update and download electronic files into documentum and coreworx.

• Managing and populating e- room for transferring of documents/drawings with transmittals.

• Accurate quality checks for all incoming/outgoing documentations.

• Implement and train staff on document control procedures and systems in a group or individual. Aker Kvaerner, Houston, TX March 2006 – February 2007 Document Control

• Customer service to clients and employees fill requests and research missing information.

• Quality check and identifying any required changes to documents.

• VPRM - Reports, Process Docs, Doc list, MC-Dossier, Purchase orders print out and generate Job books and update manuals, file system and electronic database. ConocoPhillips, Houston, TX December 2004 - March 2006 Document Control

• Distribution of documents, Emailed notification of deadlines, proofread correspondence, retrieved all approvals, notifications and certifications for issuing documents to clients.

• Implement Document Numbering System and Matrix according to the project and train employees on Information Management System.

• Bohia (Singapore-China) Phase II Development Project: Create folders including transmittals, documents and comments for transfer on the share drive and system for the client (Fluor).

• Communicate to Foreign Countries.

• Implement Matrix for distribution of documents.

• Maintain all Documents/Drawings and Update the tracking system and various lists for scheduled procedures and operations.

• Presentations and Training for new employees on (PIMS) Project Information Management System.

• Freeport LNG Project: Maintain Documents: Create hard copies, files and updating the system

(PIMS) Project Information Management System.

• Distribution of documents, Emailed notification of deadlines, proofread correspondence, retrieved all approval, notification and certification for documents to go to Clients (EDG). Exxon Mobil Production Company, Houston, TX January 1993 – November 2004 Data Entry/Records Clerk

• Data Entry of a large quantity of well files, well logs, seismic, joint interest audit files, legal files, films, invoices, maps and correspondences for central systems.

• Generating a database for drilling department, Manage and Operate several remote satellite file rooms that contain diversified data.

• Accountable for the training a group of 10 summer employees to input data into database and filing system for the Information Resource Department for three years. EDUCATION

Texas Southern University, Houston, Texas

Master of Business - Business

2008 - 2010

Texas Southern University, Houston, Texas

Bachelor in Business - Business

2003 - 2007

Contact this candidate