Manager Project

LATARSHER DAVIS

**** ******* **. *******, **. ***38

346-***-**** • ************@*****.***

SUMMARY OF QUALIFICATION

Have over 9 years of experience as a Document Controller/ Records Administrator within Oil & Gas Manufacturing and installations. • Anticipating a challenging position as a Document Control Manager in a fast paced organization

Professional strengths: • Ability to perform tasks efficiently and effectively with clients and team members • Excellent Inter & Intrapersonal skills • Trained Green Belt Six Sigma

EDUCATION

Lone Star: Associates in Business Management 8/2009 - 6/2015

New Horizon: Project Coordinator 8/2015

EXPERIENCE

10/2015 - Present OCCIDENTAL PETROLEUM Houston, TX

RECORDS SPECIALIST

Prepare well logs, well files, and core files for long-term off site storage, including indexing, quality control, and documentation following applicable retention guidelines. Bar-code, label, and index files into the records database and networks for long and short term storage. Maintain record and control the library of relevant procedures, codes, standards & specifications, reference documents, contract documents, within the secure document records retention domain. Use high volume scanners to scan well logs, well files, core files, invoices, legal documents, crude oil run tickets, and OEMI confirmations. Educate new associates on each proper procedure for scanning, batch management, and indexing in Kofax as well as Insight. Provided education on record retention policies, record destruction, and disaster recovery. Provide administrative support to other teams, while utilizing my extensive skills in Accutrac XE, Lotus Notes, Insight 4.0, P.I. Dwight, and SharePoint.

03/2013 – 10/2015 GE POWER AND WATER Houston, TX

ENGINEERING SPECALIST MANAGER

Assist mechanical and electrical engineers with creating, editing and processing AutoCad and Adobe drawings. Trained team members of colleagues to retrieve, process, and manage physical files for file requests, including third party request. Support vendors and customers with receiving and delivering comments to maintain records, and revisions in Documentum and SharePoint. Administer document and system access rights to team members; coordinate the daily activities of document control, including distribution of documents and overseeing that issues are handle in a timely fashion according to customer contract guidelines. Granted access to team members, vendors and customers for Documentum and SharePoint. Trained and supervised team members on how to compile photographs, drawings, sketches, diagrams, charts and illustrating material to create data sheets, MDR books and Operation Manuals. Generate and track matrix reports to illustrate accuracy, quantity, and to ensure that each team member was on track to meet deadlines, provide coaching where needed. Prepare transmittal sheets for Inspection Requests, Material & Shop drawing submittals and filing etc. to ensure compliance with quality assurance requirements at all times. Assist the Project Manager with managing the project workflow/lifecycle to ensure deliverables are met on time and on budget. Provide support to leadership staff facilitating, reporting, and analyzing projects logistics such as setting up meetings, conference rooms, conference calls, taking minutes and actions items and following up on them. Stored project documentation in appropriate sites, identifying projects with deficient documentation, following up with project managers and engineers to ensure all appropriate documentation has been received from vendors and is stored in appropriate sites.

09/2011 - 03/2013 BELSCO SERVICES, INC Houston, TX

LEAD DOCUMENT CONTROLLER

Distribute documents to various project managers and departments while maintaining electronic folders and directories, tracking and retrieval of documents and drawings. Maintain registers of all receipts and issues or submissions of documents and correspondence. Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed. Observe production, developmental, and experimental activities to determine operating procedure and detail. Ensure the effective running of the day-to-day operations of the document center. Identify and sortation of Documents and drawings (data sheets, standards, isometrics, manuals etc.) as per ISO 9001:2008 Quality Management System, EDMS & QMS. Distribute by Transmittal System as per Document distribution Matrix for Hard copy and Electronic Document Transfer. Ensure that all documents are issued with the transmittal system. Maintain accurate record of the receipt and issue of transmittals. Manage archive activities for controlled documents and validation of files. Standard Document Control function, i.e. Track the creation, update, approval and versions of documents of all types, ensure compliance with Quality Management Systems, become the focal point with regard to document tracking and distribution.

06/2005-01/2011 AON HEWITT Houston, TX

RECORDS ADMINISTRATOR

Maintain records of documents in hard copies and electronic files and monitor the approval status thereof. Maintain the record of all controlled documentation – issue, status and location. Scan, bar-code, label and store the approved documents in the database so that the project team can access. Keep current hard copies and file supersede version. File all project documents: project wise, date wise, subject wise, sender wise with sequence. Maintain record and control the library of relevant procedures, codes & standards, specifications and reference documents, contract documents, within the secure document control area. Maintains and controls filing system, Contract documents, Requisitions, Purchase orders, Invoices, etc. Prepare records for long-term storage, including indexing, quality control, and documentation following applicable retention guidelines.

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