Data Entry Administrative Assistant

Carol Lynch

*** ******** ****, *****, ***** ***** 972-***-**** ****.*****@*****.***

QUALIFICATIONS

I am a highly skilled professional with years of experience working with executives, clients, and staff at all levels. I'm self-motivated, reliable, mature, dedicated and enjoy what I do. A results oriented, quick and continuous learner, who takes initiative, enjoys tackling new challenges and has a proven track record of seeing projects through to success. I am exceedingly well organized, and have the ability to work in a fast paced environment, under pressure, while remaining flexible, reliable, resourceful and efficient.

SKILLS

Excellent organizational, time management, communication and people skills

Proficient in MS Office applications, including Word, Excel, PowerPoint and Outlook and Adobe Acrobat

Experienced in Quick Books Pro, Quick Books Enterprise Solutions and Sage 50 (Peachtree)

Proficient in all general office machines/equipment

Proficient in Mac and Windows operating systems

Typing/keyboard 65+ wpm

Notary Public

EDUCATION

Thomson Education Direct, Interior Decorating, Diploma Acquired

Angelo State University, San Angelo, Texas - General Studies, Diploma not acquired

EMPLOYMENT

8/2009 – 11/2012, 1/2016 - Present Myers Financial - Dallas, Texas

(Full time 3 yrs, part time now)

Executive Administrative/Personal Assistant

Provide high-level Administrative/Secretarial support to Owner/President, CFO and CEO, as well as Personal assistance to the owner and his wife. Skills such as but not limited to:

First point of contact; field questions and provide answers or solutions and/or direct to the appropriate person/department

Maintain owner’s schedule (business and personal) - meetings, appointments, travel arrangements, acquiring visas/passports, meeting room bookings, hotel accommodations, and related activities

Keep calendar, phone directory and emails up to date and synced

Handle personal tasks/errands for employer

Directly involved in the daily operation of a private Foundation (Mike A. Myers Foundation)

Oversee management of personal residences in Dallas, Austin, Colorado, and California

Assist with event/party planning (catering, valet, etc…)

Manage faxes; distribute, post, process all mail and courier packages

Keep all supplies in stock, keep supply cabinet neat

Take dictation (speed writing), type and/or process all correspondence using Microsoft Word and Excel

Maintain AR/AP files

Open, process, respond to and keep track of owner’s emails

Assist and report to CFO. Work with accounts payable including data entry, check printing, typing, stuffing envelopes, mailing checks, and filing invoices

Reconcile monthly bank statements

Provide assistance to CEO - Real Estate Developer as needed

Use of discretion in handling sensitive and confidential material

3/2013 – 3/2017 Laurey Peat + Associates

Executive Assistant/Account Coordinator

Provide high-level administrative/secretarial support to owner of busy, established public relations firm. Skills such as, but not limited to:

PR account management - first point of contact for clients, media and the general public; Ability to pitch media, follow-up correspondence and secure accurate story placement across print, online, and broadcast media channels

Field questions and provide answers or solutions and/or direct to the appropriate person/department

Conserve owner's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information and presenting findings clearly and concisely

Prioritize tasks and quickly resolve issues to ensure effective time management/deadlines

Create, edit and proof conference reports, media alerts/advisories and press releases to send to determined media lists; Update media lists as requested per client

Train, manage/oversee staff and interns

Draft agendas and prepare all relevant documents for meetings

Take dictation (speed writing), type and/or process all correspondence using Microsoft Word and Excel; Attend meetings, take notes, draft meeting minutes

Review emails for priority information and meeting requests, as directed, in order to prioritize incoming information and/or appointments.

Maintain owner’s schedule (business and personal) by planning meetings, appointments, travel arrangements, meeting room bookings and related activities

Keep calendar and contacts up to date and synced with owners devices

Manage faxes; distribute, post, process mail and courier packages

Work with complete confidentiality and in the clients’ best interest at all times in regards to public relations and media outreach

11/2012 – 3/2013 Gregory’s Shoes/Leslie’s Closet

Executive Administrative/Personal Assistant/Office Manager

Provide high-level Administrative/Secretarial support to owners of high end retail shoe stores. Skills such as, but not limited to:

Oversee the daily operations of the office staff and warehouse staff to ensure smooth operations and timely processes

Coordinate with department supervisors on the owner’s behalf to maintain proper procedures and policies

Oversee vendor order processing, including data entry of work orders, vendor correspondence, ensuring all proper documentation is in files before receipt of vendor goods

Work closely with warehouse manager to complete all inbound shipment processes

Coordinate with and oversee accounting department to make sure vendor invoices/operational payables are paid on time

Process Payroll

Process international wire payments to vendors

Daily reporting to owner of all store sales and daily cash flow projections (5 stores nationwide)

Receive and screen telephone calls, review emails for priority information

Daily correspondence with international vendors

Open, distribute incoming mail, post outgoing mail, process certified mail

Order monthly office supplies

Type and/or process correspondence using Word and Excel

Maintain filing systems

Handle occasional personal tasks/errands for employer

Schedule meetings/appointments

1/2007-6/2009 Gary Rugoff Sales - Dallas, Texas

Office Manager

A/P, A/R, Payroll via QuickBooks

Sort mail, prepare bank deposits and other general office duties

Oversee daily operation of office personnel and functions

Daily input and processing of sales orders, purchase orders, and invoices

Project Coordinator/Customer Service

Research vendors for the best pricing, highest quality products, and most reasonable production times

Daily correspondence, phone and email, with vendors and customers to ensure orders are processed in set time constraints

Verify artwork is accurate according to the client’s specifications and ensure all aspects of the project are correct and on target for the customers requested in-hands date

Assist clients in the selection of various promotional products to ensure optimum impact in their desired market

Create quotes and presentations

1/2003-2/2006 First Consumer Credit – Lewisville, Texas

Administrative Assistant to VP

General Administrative duties and marketing projects

Assist in arrangements for trade show participation, travel arrangements, and related activities

Correspond with FCC contractors to insure customer satisfaction

Assist in hiring, training and supervision of data entry staff to ensure timely input and proper distribution of all completed loan applications

Monthly expense reports

Dealer Relations Specialist/Quality Control

Process new contractor applications, with initial investigation of credit history, business and credit references, licensing and general business practices

Maintenance of current contractor files

Liaison to contractor and customer to ensure timely handling of QC service issues

Jr. Underwriter

Perform underwriting duties to ensure timely processing of loan applications, requiring basic knowledge of underwriting guidelines

Back-up to the funding department – phone-clear loan applicants to ensure completion and customer satisfaction prior to funding

Underwriting Coordinator

Data entry of credit applications for the purpose of securing home improvement loans

Phone correspondence with contractors to complete the application process

Provide loan status to dealers via fax

Distribution of approved loan applications to assigned loan processors

Daily, weekly and monthly file maintenance/report maintenance

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