Project Manager Administrative Assistant

Senior Project Manager

Anderson, Indiana

PROFESSIONAL SUMMARY

Self-motivated, innovative and goal-oriented Project Manager committed to IT Project Management, focusing on process improvements and on-budget, on time delivery for all projects. Takes the collaborative approach at all levels of the company, including senior executives, stakeholders, application developers, IT infrastructure as well as outside vendors so all feel they are an important member of the project team.

SKILLS

9+ Years of Project Planning and development;

7 yrs of Sr Executive Administrative experience;

Very comfortable working with multiple project deadlines;

Very comfortable working with business owner to understand their project need, scope and desired project outcome;

Proficient with MS Project, Visio, SharePoint, MS Project Enterprise 2013 and Project Web App 2013

Very comfortable using both Waterfall and Agile project methodology;

Advanced user of Microsoft Office products – Word, Excel and PowerPoint;

Self-starter, takes the initiative to assume additional tasks outside of the scope of responsibility;

Very comfortable working across multiple departments or state agencies;

Extremely results driven;

Excel at team building;

Dedicated team player;

Provided contract/ RFP review and recommendations;

Certified in MS Project 2013 level II & III

Certified in SharePoint

Very familiar with CRM 2010, 2011 and 2015;

WORK HISTORY

IT Project Manager, 10/2007 to 01/2017

Indiana Department of Education – Indianapolis, IN

Directed planning, budgeting, vendor selection and quality assurance efforts;

Recommended process and systems improvements;

Monitored timelines and flagged potential issues to be addressed and corrected;

Defined clear targets and objectives and communicated them out to the project team members;

Facilitated design meetings across internal departments and teams;

Facilitated IT Project Rankings (PMO lite) and Resource allocation processes for DOE IT ;

Directed all phases of varying sizes of projects from initial design meeting to implementation;

Facilitated cross agency data sharing agreements;

Directed RFP teams for large scope projects that required an external vendor;

Sr. PM responsible for 2 - US Dept of Ed federal grants that totaled $ 10 million dollars that were awarded to DOE over a 9 year period for creating a cross agency data warehouse for K-12 student data into the workforce.

Responsible for the budget oversight of grant funds;

Sr PM for the design of a new online teacher licensing system to replace a 10 yr old system. The new system built on CRM platform has resulted in 50 % quicker turn around for applicant to receive their license.

Executive Administrator/Facility Manager, 08/2000 to 10/2007

Fair Isaac Corporation – Indianapolis, IN

Provided timely actual forecast and budget data for Fair Isaac corporate management;

Managed external contacts for VP and kept track of periodic communication for priority contacts;

Conducted research to prepare, gather and proof briefing materials, agendas and slide decks for all executive level meetings;

Created expense reports for VP and 3 Managing Directors and tracked for payment reconciliation;

Provided complete meeting support including; reserving conference rooms, sending invites via MS Outlook, preparing materials, taking notes for follow up on action items;

Responsible for keeping office supplies stocked; break room supplies stocked;

Responsible for keeping all printers functional;

Responsible for employee cubicle moves;

Responsible for the on boarding all new employees to the Indianapolis office;

Managed the build out of new office space and furniture reconfiguration;

Responsible for phone systems for Indianapolis office;

Responsible for computer server room HVAC system (on call 24/7);

Sourced vendors for special project needs and negotiated contracts;

Coordinated special projects for VP business unit; offsite trainings, regional meetings, district meetings. This entailed negotiating the venue location, meals, air travel, and transportation to venue, meeting room set up and AV equipment needed for the meeting. The attendee’s ranged from 12-150.

References available upon request

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