Manager Executive Assistant

Yvette M. Schminke

Evansville, IN C ell: 812-***-**** Y ****************@*****.***

ATTRIBUTES P rofessional, personable, courteous, efficient, organized, self-starter, proactive, able to work well in a fast-paced environment & multi-task, attentive to confidentiality, team player WORK

EXPERIENCE

April 2016-November 2016 A+Derr Heating & Cooling Newburgh, IN Accounts Receivables Manager/Maintenance Program Manager Comfort Coordinator/Scheduler/Dispatcher

● Daily audit review of all technician / install department calls and visits

● Debriefed technicians and necessary staff about charges at time of visit

● Daily collection, verification, and reconciliation of all incoming money and charges from technicians, accounts due, etc.

● Posted in AR system all receivables and billable transactions. Daily deposits made

● Pulled aging reports for Accounts Receivable, invoiced, and called for collection of balance due

● Answered incoming dispatch calls, scheduled service need calls, and set-up sales lead product interest appointments

● Prepared sales quote/estimate documents

May 2011 – September 2015 VenuWorks Evansville, IN Executive Assistant

● Provided support to the Executive Director

● Managed and maintained executives' schedules, appointments and travel arrangements

● Worked with show agents/promoters/management to coordinate and oversee event holds/avails/show routing

● Prepared legal contract agreements and correspondence for clients and promoters

● Responsible for obtaining event insurance & rental deposits as required

● Conducted research, collected and analyzed data to prepare reports and documents

● Assisted with planning, marketing, set-up and operation of special events hosted by the company

● Ordered office supplies, monitored and analyzed office supply/equipment budges on a monthly and yearly basis

● Supervised front desk operation with assignment of receptionists

● Victory Theater & banquet room sales

● Performed all areas of administrative and clerical support including, but not limited to photocopying, faxing, answering phones, handle incoming and outgoing deliveries

● Supported Human Resources and Payroll

● Handled all incoming applications, resumes & inquiries prior to building opening

● Handled all interviews, scheduling of interviews prior to building opening

● Handled organization of pre-opening job fairs

● Processed all new-hire paperwork, to include benefit selections for submittal to corporate

● Created & maintained nearly 400 part-time new-hire employee files with detail to organization

May 2005 – 2011 SMG Evansville, IN

Office Manager / Executive Assistant

● Provided support to the Regional Manager, General Manager and Assistant General Manager

● Coordinated and oversaw event holds/avails/release/bookings on web based calendar

● Assisted with planning, marketing, set-up and operation of special events hosted by the company

● Oversaw front desk operation with assignment & supervision of receptionists

● Prepared legal contract agreements and correspondence for clients and promoters

● Responsible for obtaining event insurance & rental deposits as required

● Ordered office supplies; monitor and analyze office supply/equipment budges on a monthly and yearly basis

● Documented and distributed departmental meeting minutes

● Performed all areas of administrative and clerical support including, but not limited to photocopying, faxing, answering phones, handle incoming and outgoing deliveries 1999-2002 Koester Contracting Corporation Evansville, IN Executive Assistant

● Supported Division President, VP, 12 Project Managers/Estimators Support Superintendents, and Field personnel

● Maintained scheduling for President, VP, and 12 Project Managers/Estimators

● Performed the solicitation of bidding quotes from outside suppliers/vendors via phone or written invitation including DBE/MBE/WBE

● Coordinated travel arrangements for President, Vice President & Project Managers/Estimators

● Prepared legal contract agreements and correspondence including technical writing

● Created new forms for business use

● Coordinated payroll for Division field and office personnel

● Prepared evaluations and payroll change forms for field and office personnel

● Prepared/calculated weekly equipment production reports and maintained spreadsheets on equipment usage and rentals

● Performed all areas of administrative and clerical support including, photocopying, fax correspondence, customer and client contact, answering multi-line computerized phones, preparing UPS/FedEx deliveries

REFERENCES

Marylinn Thomlison, Retired Director of Sales, SMG Evansville Phone: 812-***-**** John Bolton, VP Entertainment SMG WorldWide E-mail: ************@*****.*** Cindy Gehring, Box Office Manager, SMG Evansville Phone: 812-***-**** x210

Contact this candidate