Manager Management

Mary Jane Najmola

**** ****** ****, ********, ** 19061 ~ 610-***-**** ~ ********@*******.***

Objective:

It is my desire to obtain a position with a progressive organization that will allow me to capitalize my years of experience, provide personal and professional growth and enable me to make a substantial contribution to your organization.

Skills & Abilities:

Professional, dedicated team player with the initiative and self-motivation and work independently with minimal direction reporting directly to the president and corporate officers

Management and supervisory skills with small, mid-size and large corporations

Bookkeeper / Controller, Accounts Receivable, Accounts Payable and collections manager.

Employee Benefits Administrator Human Resources, Medical, Dental and 401K.

Payroll Adminstrator

Engineering Administrative Support for President and CEO’s: Preparation of Contracts/Sub Contracts, Proposals, Waivers, Purchase Orders, COI’s, W-9’s, RFI’s, RFP’s, Specs, Job Set Up, Job Cost Analysis, Travel Reimbursements and Professional License Renewals

Insurance Claims Processing Supervisor for Fortune 500 companies with transactions exceeding $36 Million monthly, Accounts Receivable / Payable Supervisor and Third Party Claims Administrator

Administrative Support and Management experience in Engineering, Construction, Insurance, Medical, Dental, Pharmaceutical and Auction Management Industries

Excellent customer relations and communication skills

Attentive to details and deadlines; ability to manage and prioritize tasks

Strong problem solving and analytical abilities

Sensitivity in working with highly confidential information and corporate financials Software & Equipment Experience:

MS Office, Word, Excel, Adobe, Quick Books, Quicken, Bill Quick, Peachtree, Sage, TSheets, Acc Pac, ADP, Paychex, SAP Systems, Crystal Reports, Remote access programs and other operating systems. General office equipment including large format plotters, copiers, scanners, calculators, phone systems and fax machines.

Education:

Widener University: Business and Accounting

BETA Training School: Medical Transcription

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Experience:

Paradigm Consulting Engineers, West Chester, PA 11/2016 – Current Financial Management / Engineering Administrative Support

PT Bookkeeper / Controller / Manager: Reporting directly to the president, my responsibilities include all aspects of business accounting through G/L including A/R, A/P, financial reporting, projections, profit and loss, balance sheets, trial balance, job and employee cost analysis, bank reconciliations, deposits, wire transfers, EFT set ups, collections and employee expense reimbursements,. Responsible for preparing, reporting and reviewing all financials with CPA on a quarterly and annual basis.

Administrative Management / Engineering Support: Manage and maintain all employee, customer, vendor and subcontractor set ups and files. Project set up, billing and cost reports. Review and approve employee expenses for submission. Assist with miscellaneous projects or deadlines as needed.

Financial Software Management: Installation, setup and training for new accounting software. This includes the transfer of all prior financials and syncing time entries from multiple software systems. Our goal is to streamline all job related administrative, financial and time management documents and reports. Martins Antiques & Auction Services, Garnet Valley PA 06/2016 – Current Auction Management / Sales and Customer Service Support

Retail Sale Coordinator: Manage all customer and vendor inquiries. Manage shipping and receiving for online sales. Prepare monthly financial reports for owner’s review.

Auction Management: Scheduling for estate liquidation and clean outs. On site appraisal reviews and contract preparation. Client and consignor set up. Marketing and advertising submission. Local and on site auction set up. Review all clerical entries and close all auction summaries and calculations.

Bookkeeper: Responsibilities include all aspects of business accounting through G/L including A/R, A/P, financial reporting, projections, profit and loss, balance sheets, trial balance, job and employee cost analysis, bank reconciliations, tax preparation and financial reporting. FXB Engineering, Chadds Ford, PA 19017 12/1999 – 12/2015 Financial Coordinator / Controller / Administrative Engineering Support Manager

Bookkeeper / Controller / Manager: Reporting directly to the president and CFO, my responsibilities include all aspects of business accounting through GA/L including A/R, A/P, financial reporting, projections, profit and loss, balance sheets, trial balance, job and employee cost analysis, bank reconciliations, deposits, wire transfers, EFT set ups, collections, employee expense reimbursements, profit sharing calculations and distribution to name a few. Responsible for preparing, reporting and reviewing all financials with CPA on a quarterly and annual basis.

Payroll/Tax Administration: Manage, prepare and process the bi-weekly payroll to ensure that all company employees are compensated accurately and in a timely manner. Time card review and approval including PTO and attendance updates. Bonus and Profit Sharing calculations and submissions. Payroll tax reviews and submissions including 1099, W-2’s and estimated tax returns for profit sharing. Employee set up, maintenance and verifications including but not limited to rate changes, direct deposit applications, benefit updates, garnishments, new hires and terminations. Manage, maintain and update payroll related data. Manage annual audits, census reviews and submissions.

Financial Manager: Manage all customer and vendor inquiries. Manage and maintain all employee, customer, vendor and subcontractor set ups and files. Manage all financial transactions, reporting and banking needs. This includes the daily deposits and banking transactions, maintaining the business line of credit applications and renewals, equipment and vehicle lease renewals, stock transfers, profit sharing and dividend distributions. Review and approve supply and equipment orders for processing. Page 3

HR Administration Manager: Management of all HR transactions including the implementation of services, policies, and programs. Assists company managers and employees with HR issues. Process, review and maintain benefit renewals for medical, dental, FSA, 401K and life insurance policies. Preparation review and submission of annual census documents.

Insurance Administrator / Manager: Review and approve carrier rates and terms, prepare and process applications, maintain policy renewals and supporting documentation. This includes corporate auto, G/L, P/L and W/C policies. Assist clients with COI’s upon request.

Engineer Administrative Support: Reporting directly to the president and CEO”S the project management and support includes but not limited to preparation and review of contracts, sub-contracts, proposals, waivers, confidential documents, and insurance requirements. Managing professional license renewals and credit hours. Processing RFI’s, RFP’s, COI’s, W-9s, transmittals, submittals, change orders, purchase orders and addendums. Printing specs and drawings for review and markup or final issues for sign and seal. Review and approve employee expenses for submission. Assist with miscellaneous projects or deadlines as needed.

IT: Installation, setup and training for new accounting software, updates and backups. Network and remote access experience.

A.T. Koussis, DDS Springfield, PA 19064

Financial Administrator

Responsibilities include all aspects of accounting through G/L, payroll, A/P, A/R, H/R employee benefits, collections, purchase orders, marketing, and budgeting. Administrative duties include managing patient record confidentiality, scheduling, insurance and billing inquiries. Inventory and controls including basic office supplies, dental and clinical supplies and the scheduling and delivery of lab orders. Carl Wolf Studio’s, Sharon Hill, PA 19079

Senior Bookkeeper

Responsibilities include all aspects of business related accounting through G/L, payroll, payroll taxes, sales tax, collections, sales, marketing, advertising, contract preparation, travel arrangements, data entry and more.

CIGNA Insurance Company, Philadelphia PA 19103

Accounts Receivable Supervisor / Claims Administrator

Responsibilities included supervising a high-volume department for third party claims processed for numerous fortune 500 companies. These duties included the preparation and supervision of audits, claims processing, data entry, A/P and A/R, daily bank transfers, batching and monthly closings with a volume of exceeding $36 million per month. Additional duties included assistance with system maintenance, client inquiries, performance reviews, position placements, preparing and updating procedure manuals, daily contact with transfer agents, claims processors, account managers, attorneys, tax departments, banks, etc...

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