Michelle Merwin-Sheppard

*** **** ****** ******

Virginia, Illinois 62691

217-***-****

aczon7@r.postjobfree.com

Employment History:

A dministrative Assistant to the Illinois House of Representatives Chief Legal Counsel. 1994-1998

* Direct assistant to Michael Kasper, Chief Legal Counsel to the Speaker of the House of Representatives.

* Supervised Secretary and Assistant.

* Organized and maintained House Bill files, Technical Review Committee assignments, scheduled flights via Aeronautics for Chief Counsel and Technical Review Staff.

* Compiled and coordinated The Legislative Highlights Book at the end of every session year.

* Coordinated housing and arrival of 15 Technical Review Attorneys.

* Planned and scheduled meetings and appointments.

* Tracked and coded House Floor Calendar on session days. Executive Assistant and Scheduler to the Comptroller of the State of Illinois. 1998-2005

* Provided confidential administrative and technical support to Comptroller Daniel Hynes.

* Managed and maintained Comptroller’s schedules, appointments and travel arrangements.

* Scheduled meetings for Comptroller and Chief of Staff.

* Liaised with internal staff at all levels.

* Supervised receptionist and special assistant to Comptroller.

* Daily contact with statewide officials.

* Coordinated with press staff in the planning of press meetings and coordinated statewide fly-arounds to multiple counties.

* Assisted in the compilation of determining time crucial payments to vendors. Public Service Administrator (PSA)-Information Technology Procurement. 2005-2011

* Performed a wide variety of duties relating to purchasing and contract administration.

* Reviewed offices regulations for purchasing, bids, and RFPs.

* Coordinated and managed bid process.

* Responsible for all purchases acquired through the IGPS system.

* Served as liaison to CMS, vendors, repair services and outside contractors.

* Prepared, tracked, and monitored contracts.

* Supervised the inventory process for the Illinois Comptroller's office.

* Approved monthly report of fixed assets.

* Prepared the annual inventory report for CMS with Inventory Clerk.

* Prepared purchase orders and requisitions. Responsible for all tracking of contracts.

* Directed the property functions and activities for new equipment.

* Supervised Office Assistant /Property Control Clerk.

* Determined needs of the office for equipment and tangible/intangible items.

* Applied knowledge of procurement rules and laws set out by the State of Illinois.

* Performed many other duties as assigned.

Accounts Payable Coordinator-JBS, Beardstown, IL

Sept. 2016-Dec.2016

* Review invoices

* Verify and make cash deposits.

* Communicate with vendors regarding all aspects of account set up, verify invoice and prepare required documentation for payment.

* Issue and track employee payment cards.

* Invoice via company AS400 system.

* Utilize SAP daily.

* Access the PFS to track loads.

* Manage export documents.

Skills & Abilities:

Proficient in:

* Microsoft Vista, Outlook, Excel, and Word.

* Inventory programs.

* SAMS.

* IGPS.

* AS400 system.

* SAP system.

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