Assistant Technical Support
Resume:
Michelle Merwin-Sheppard
Virginia, Illinois 62691
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Employment History:
A dministrative Assistant to the Illinois House of Representatives Chief Legal Counsel. 1994-1998
* Direct assistant to Michael Kasper, Chief Legal Counsel to the Speaker of the House of Representatives.
* Supervised Secretary and Assistant.
* Organized and maintained House Bill files, Technical Review Committee assignments, scheduled flights via Aeronautics for Chief Counsel and Technical Review Staff.
* Compiled and coordinated The Legislative Highlights Book at the end of every session year.
* Coordinated housing and arrival of 15 Technical Review Attorneys.
* Planned and scheduled meetings and appointments.
* Tracked and coded House Floor Calendar on session days. Executive Assistant and Scheduler to the Comptroller of the State of Illinois. 1998-2005
* Provided confidential administrative and technical support to Comptroller Daniel Hynes.
* Managed and maintained Comptroller’s schedules, appointments and travel arrangements.
* Scheduled meetings for Comptroller and Chief of Staff.
* Liaised with internal staff at all levels.
* Supervised receptionist and special assistant to Comptroller.
* Daily contact with statewide officials.
* Coordinated with press staff in the planning of press meetings and coordinated statewide fly-arounds to multiple counties.
* Assisted in the compilation of determining time crucial payments to vendors. Public Service Administrator (PSA)-Information Technology Procurement. 2005-2011
* Performed a wide variety of duties relating to purchasing and contract administration.
* Reviewed offices regulations for purchasing, bids, and RFPs.
* Coordinated and managed bid process.
* Responsible for all purchases acquired through the IGPS system.
* Served as liaison to CMS, vendors, repair services and outside contractors.
* Prepared, tracked, and monitored contracts.
* Supervised the inventory process for the Illinois Comptroller's office.
* Approved monthly report of fixed assets.
* Prepared the annual inventory report for CMS with Inventory Clerk.
* Prepared purchase orders and requisitions. Responsible for all tracking of contracts.
* Directed the property functions and activities for new equipment.
* Supervised Office Assistant /Property Control Clerk.
* Determined needs of the office for equipment and tangible/intangible items.
* Applied knowledge of procurement rules and laws set out by the State of Illinois.
* Performed many other duties as assigned.
Accounts Payable Coordinator-JBS, Beardstown, IL
Sept. 2016-Dec.2016
* Review invoices
* Verify and make cash deposits.
* Communicate with vendors regarding all aspects of account set up, verify invoice and prepare required documentation for payment.
* Issue and track employee payment cards.
* Invoice via company AS400 system.
* Utilize SAP daily.
* Access the PFS to track loads.
* Manage export documents.
Skills & Abilities:
Proficient in:
* Microsoft Vista, Outlook, Excel, and Word.
* Inventory programs.
* SAMS.
* IGPS.
* AS400 system.
* SAP system.
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