Accounts Payable

PENNY ROSS

**** ******** *** **, ******** GA **152 E-mail ***********@*****.*** ph 678-***-****

Strong leader with dedication to ensure compliance of company policies and procedures. Result oriented, able to conceptualize and lead accounts payables in a full cycle environment. Over 20 years’ experience as a solution provider and problem solver for vendor payment issues, process improvements, and communicating resolution to all levels of management.

Ethos Energy Alpharetta, GA March 2014-Present

Is a leading independent provider of rotating equipment services and integrated solutions for the maintenance, repair, overhaul and upgrade of industrial rotating and reciprocating equipment for clients in the power, oil & gas, and industrials markets worldwide. Including facility operations and maintenance of power plants as well repair and overhaul of gas and steam turbines.

Lead A/P Accounting Specialist

Review expenditure expense reports for proper authorization, GL coding, and dept. number.

Serve as contact for resolving complicated payable issues. Training of field personnel for purchase orders and receiving.

Process new vendor requests.

Review data entry to ensure accuracy and proper approvals.

Build solid relationships across all units at various accounting levels.

Track monthly expenses and rents.

Upload all employee expenses for ACH and Wire payments.

Code and data entry of invoices and manual expense reports.

Process and reconcile company American Express cards.

Delegate work to contractors including training of accounts payable team.

Receive in all purchase orders.

Administrative duties such as filing, maintaining vendor files of payments, mail etc.

Initiate ACH, wires and positive pay for multi inner companies.

Create an efficient network for working out and distributing payments promptly.

Month end accruals for multi inner companies, journal entries, and month end reports.

Help with Implementation of new scanning system for February 2017.

UtiliQuest LLC Alpharetta, GA. May 2013-March 2014

A leader in locating and damage prevention services, leak survey services for gas utilities and meter reading services for electric,

gas and water utilities.

Sr, A/P Analyst

Track all expenses for multiple locations.

Code invoices and expense reports with proper General ledger coding, scan invoices into imaging system, and

route for approval.

Enter all invoices into Solomon.

Monthly uploads into Solomon.

Run weekly check runs and ACH payments.

Run month end reports.

Files, maintains and distributes accounting documents, records, and mail.

Researches and resolves internal and external inquiries concerning accounts status, including communicating the

resolution of discrepancies to appropriate persons.

Implement new processes for accounts payable department

Interra International Inc. Atlanta, GA. February 1 2011- January 2013

A multinational food trading and distribution company shipping to 85 countries primarily focused on meat and poultry. Privately held; 150 employees.

ACCOUNTS PAYABLE SPECIALIST

Track and schedule daily domestic and International wires.

Responsible for 3 weekly check runs.

Set up of new vendors in system.

Process 200 invoices weekly including po match, employee expense reports, and monthly expenses.

Code to proper G/L account and enter into Navision accounting system.

Implement new processes for accounts payable department (Current Project ACH Payments for all vendors and schedule for 2013 accounts payable to go paperless).

Maintaining vendor accounts payable files on site and in outside storage facility.

Run daily and monthly reports. (Accounts Payable Aging, daily sync report)

Training of new employees.

Alaven Pharmaceutical LLC Marietta, GA. October 2008 to January 2011

A specialty pharmaceutical company that developed and marketed prescription and non prescription products that treated women’s health, gastroenterological and anemia conditions. Privately held; 180 employees.

Accounts Payable supervisor

Successfully supervised Accounts Payable software implementation from MAS90 to Great Plains 8.0

Monitored input and verified all accounts payable test data while running parallel systems.

Responsible for successful testing of Impress Signature check printing process, eliminating all manual signings.

Currently processing weekly invoice volume of 250 pieces (coding, PO match, approvals and input.)

Process corporate credit cards.

Process employee expense reports (coding to proper GL account and data entry into accounting system).

Set up, review, approve and route new vendor profile for activation into the payable system.

Monitor end of month accounts payable closing activities including accruals.

Run weekly check runs for 3-intercompany units (matching backup and maintaining vendor files).

Track and schedule EFT/ wire payments for CFO.

Prepare year end 1099 misc. filing.

Focus Brands Inc. Atlanta, GA. April 2007 to October 2008

A franchisor and operator of 3300 ice cream stores, bakeries, restaurants and cafés in the U.S. and 50 foreign countries under the brand name Carvel, Cinnabon, Schlotzsky, Moe’s, and Seattle Best Coffee. Privately held; 1001-5000 employees.

Accounts Payable Multi State Administrator

Process weekly invoice volume in excess of 500 pieces.

Reconcile vendor ACH Payments to cash report at month end closing.

Review documentation, code and process employee expense reimbursement ensuring compliance.

Set up and review new vendor profile for activation into the payable system.

Research vendor invoice discrepancies to full resolution.

Responsible for processing weekly check payment cycle in excess of 150 checks.

Monitor end of month accounts payable closing accrual activities.

Input, review, and verify compliance for new vendor setup in the payable system.

Implement process improvements for accounts payable department.

A/P positive pay, enter wire payments, voiding of checks.

Verizon Connected Solutions Inc. Rosedale, MD. August 2004 to December 2006

A subsidiary of Verizon; a leader in telecommunication. 195.000 employees.

Accounts Payable Administrator

Monitor daily activities for a direct and indirect staff of (2) A/P Editors and (1) Processing Administrators.

Overrsee all accounts payable and asset management data entry with entry, editing, imaging and routing.

Currently monitoring a monthly invoice process and volume in excess of 4,000 pieces.

Coordinate A/P processing for intercom units to include field operations, fleet management and real estate.

Review and approve support imaging to ensure compliance to document imaging & retrieval policy.

Process vendor payables via expense coding to the general ledger and supporting procurement documentation.

Set up, review, approve and route new vendor profile for activation into the payable system.

Monitor daily policies in A/P and A/M including capitalization limit, delegation, authorization and compliance.

Process and verify employee travel expenses.

Peer system review of direct input verifying coding, imaging and documentation compliance prior to processing.

Monitor end of month accounts payable closing activities.

Advanced Imaging Partners/Advanced Radiology Balt.MD. July 2001 to August 2004

The largest radiology provider in Maryland. Over 20 locations throughout Maryland.

Accounts Payable Coordinator

Process weekly invoices volume in excess of 250 pieces via two-way purchase order match process.

Maintain and process recurring rent schedules for 22 office locations.

Monitor and process monthly equipment and capital lease payments.

Input, review and verified 1099 compliance for new vendor setup in the payable system.

Schedule and processed a weekly accounts payable check runs for 7 inter companies units.

Research vendor invoice discrepancies to full resolution.

Assist Controller with month-end closing including accrual generation and journal entries.

Calculate and process monthly sales and use tax payments.

Process weekly petty cash checks for all employees and maintain petty cash account balance.

Process A/P end of month closing reports, post all journal entries.

Education:

Currently enrolled Strayer University – Working towards AS in Business

System Skills:

Great Plains, Peoplesoft, Lawson, Navision, AS400, MAS90, Sage

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