Office Manager

Antonietta Scalia

514-***-**** (home) 438-***-**** (mobile)

e-mail: *********@*****.**

Key Skills Summary

Office Management Team Building Supervision Excellent Planning & Organization skills

Staff Development & training Policies & Procedure Manuals Report & Document preparation

Records Management Meeting & Event Planning Spreadsheet & Database Preparation

Inventory Management Budget Forecasting Strong Sales skills

Strong follow-up skills Team Management Ability to cultivate & build relationships

Strong Leadership skills excellent communication skills Strong conflict resolution & influence skill

Excellent administration skills Quick learner Good analytical & problem solving skills

Excellent ability to multi-task Strong research & analytical skills Strong listening & questioning skills Strong ability to paying attention to details Strong knowledge of recruiting & hiring skills

Strong ability to interacting with all levels of management

Work Experience

Infiniti Energy 2015 - present

Office Manager

Maintain office services by organizing office operations and procedures; controlling correspondence;

designing filing systems; reviewing and approving supply requisitions, assigning and monitoring clerical functions.

Develop and implement office policies by establishing standards and procedures and ensuring employee compliance

Complete operational requirement by scheduling and assigning employees, follow up on work results

Keep management informed by reviewing and analyzing special report trends

Prepare and monitor client contracts for sales representatives

Confirm contracts with clients

Generate reports for Director or clients

Actively working to promote equal opportunities

Organize induction programs for new staff

Train new employees in order to become fully integrated

Achieved financial objectives by preparing a budget, scheduling expenditures analyzing variance, initiating corrective action.

Managed office budget by preparing office expenditure reports

Report office performance to Director.

Recruiter

Identified right candidates with required skill set and experience and make sure that it should match with requirement as per the job.

Prepared requisition gathering template and sending it to corresponding sourcing lead to initiate the sourcing. Listing the profile sourced and sending it to the hiring managers.

Meeting with hiring managers to understand niche skill profiles

Develop, update, and maintain job descriptions.

Review resumes and conduct pre-screening interviews

Identified potential sources for recruiting staff (Indeed, Career Builder, Monster, Universities)

Conducting HR round for the selected candidates and negotiating salaries on company standards

Promptly informing the rejected candidates about the reason for the rejections

Preparing reports on the no of closure, internal movements, and offer decline numbers to ensure the flow of work to reach the aspire rates. Sending weekly.

Performed background verification for the employees as per the policy, education, experience.

Cairo Modern International School (Cairo, Egypt) 2011 - 2015

AP Administrator / Coordinator

Planned, developed, and implemented the curriculums.

Maintained, monitored, and recorded credentialing requirements for the program

Monitored and evaluated applications for admission requests to the program

Provided appropriate response in writing for the admission requests, credit transfers, and course exemption

Prepared AP academic program budget.

Introduced new educational technology and procedures to educate students in the AP program.

Created and placed purchase order for new educational equipment, ensured proper follow-up with supplier and introduced them into the organization to be used.

Develop and maintain schedules for teachers and students

Scheduled teacher workshops in other countries, and organized travel and hotel arrangements.

Prepared travel expense reports for reimbursements

Coordinated all arrangements for the program (conference room, brochures, document handout, applications for the program)

Developed, maintained, and coordinated brochures, handbooks, and annual reports

Monitor records concerning eligible or potential students for the AP Program

Developed and maintain and update students data (SAT scores, QTR grades and attendance)

Create students records

Developed and maintained schedules for students and teachers

Arranged for universities to come to talk to the students (admission to their university, requirements, entrance exam to the university, and deadline of application)

Human Resource Assistant

Oversaw the full recruitment cycle, in particular contract preparation

Provided specialist information and guidance to employees and managers on HR policy and practice

Managed payroll operations, the annual salary review process for the school and created the rate sheets

Maintained employee information in database and ensure appropriate modifications

Created and maintained employee files and HR filing system

Prepared paperwork for work visa permits

Planned and coordinated HR presentations and training sessions

Dover American International School (Cairo, Egypt) 2008 - 2011

Educational Consultant

Introduced new educational technology and procedures to educators at elementary, middle and high school level

Worked closely with faculty staff and students to introduce new technology and methods

Met students and identified the need to change curriculum

Listened to student’s needs and educational issued and offered appropriate suggestions / solutions

Developed and implemented documents for improving school’s educational programs.

Jan Dan International School (Cairo, Egypt) 2001 - 2008

Academic Director / Vice Principal

Provided guidance on various educational programs to students

Advised students academically as well as identified the educational and career options appropriate for each student

Developed and maintained accurate up-to-date written records of meeting with students for access for teaching staff

Developed, implemented, interpreted and explained the school’s policies and mission statement

Assisted academic supervisor in developing and implementing appropriate academic intervention strategies

Prepared reports on the academic activities and performance of students

Safeco Insurance Company (Seattle Washington – USA) 1999 - 2001

Project Manager

BCTL (Vancouver Canada) 1997 - 1999

Team Leader

Bell Canada 1976 - 1999

System Support Specialist

Business Analyst

Education

Concordia University – Human Resources Management Diploma – in progress

Herzing Institutes – System and Advanced Programming Diploma

John F. Kennedy – High School Diploma

Languages

Spoken and Written: English, French, Italian

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