Project Manager Administrative Assistant

CURRICULUM VITAE

SURESH VALADI

***************@*******.***, # *******@*****.***

Mobile.052-***-****

POST APPLIED FOR: ADMINISTRATIVE ASSISTANT

PERSON

To obtain career growth oriented position by setting standards of excellence and to help the organization achieve its financial objective and boost its cooperate image.

CAREER OBJECTIVE

Positive team player with strong Administrative,Secretarial/Document controller and excellent interpersonal skills. Professional phone demeanor, sound diplomacy skills and multi task oriented. Good judgment and ability to handle confidential information of the highest level. Excellent organizational skills and ability to work under pressure. Proven ability to take responsibilities and deadlines. Keen on ensuring satisfaction of superiors.

EDUCATIONAL QUALIFICATION:

B-Com (Bachelor of Commerce) from Calicut university- June-1987-1990)

MS-office, Pagemaker,Coreldraw,Photoshop,Powerpoint,internet,E-mail.

LANGUAGE PROFICENCY:

Fluent In English, Arabic, Hindi, Tamil and Malayalam.

SKILLS:

Good leadership skills; Strong verbal communications; Fluent in English, Knowledgeable in Arabic, Microsoft Office, Good management skills; interpersonal and analytical skills. Good knowledge in HSE Documentation.

Good data entry skills; Knowledgeable in Basic Bookkeeping and Accounting skills; Basic Tour and Business planning skills; Tour Guiding skills; Good Human Relation Skills; Hard-working; Flexible; Calm and works well under demanding situations; Good at problem solving and troubleshooting skills; Highly observant with the emotions of others.

PROFESSIONAL CARRIER PATH

1 COMPANY : BEIJING CONSTRUCTION ENGINEERING GROUP. (SABIC MEGA HOUSING PROJECTS-PHASE-III)

POSITION : RECEPTIONIST/ADMIN EXECUTIVE SECRETARY

DURATION : 28 MAY2012 TO –18 NOVEMBER 2016.

2 COMPANY : ARABIAN CONSOLIDATED TRADING CRANE & HEAVY EQUIPMENTS DIVISION

POSITION : EXECUTIVE SECRETARY (SABIC GLOBAL CONTRACTOR)

DURATION : 24 OCTOBER 2010 TO –10 FEBRUARY 2012

3. COMPANY : IBN SINA (NATIONAL METHANOL COMPANY) SABIC AFFILIATE-KSA

POSITION : SECRETARY IN FINANCE DEPT.

DURATION : 11 JULY 2010 TO –8 AUGUST 2010

4. COMPANY : NAEL AND BIN HARMAL HYDROEXPORT EST-(GROUP OF COMPANY) ISO-CERTIFIED -DUBAI

POSITION : FLEET& LOGISTIC SECRETARY

DURATION : FEB 2006 TO JUNE 2009

5. COMPANY : BELHASA ENGINEERING (GROUP OF COMPANY)

POSITION : OFFICE SECRETARY (ISO CERTIFIED)

DURATION : 2005 –2006 – (UAE)

6. COMPANY : ABN FRIEGHT SERVICES

POSITION : LOGISTIC COORDINATOR (ISO CERTIFIED)

DURATION : 2004 –2005 – (UAE)

7.COMPANY : AAFES(AMERICAN ARMED FORCES EXCHANGE SERVICES)

POSITION : DEPARTMENT STORE SUPERVISOR (KUWAIT)

DURATION : 2003 –2004

8.. COMPANY : G TEC COMPUTER EDUCATION (GLOSOFT TECHNOLOGIES

(INDIA)

POSITION : OFFICE ADMINISTRATOR

DURATION : 2000–2003

8.COMPANY : AL BALLAN CONSTRUCTIONS(OMAN)

POSITION : OFFICE SECRETARY

DURATION : 1990 – 2000

(A)BEIJING CONSTRUCTION ENGINEERING GROUP-SABIC MEGA HOUSING PROJECT AL JUBAIL- KSA) DOCUMENT CONTROLLER +EXECUTIVE SECRETARY (MAY-2012-FEB-2016)

Nature of the work

Develop and update the project document control procedures and guidelines to ensure correct, consistent and standardized processes are used within the Document Control team.

Ensure adherence to the client Information Management Policy, and Document Control Standard / Procedures

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to date.

Controls issuance of document numbers, including maintenance of proper document registers for detail engineering or construction engineering project.

Maintains specifically assigned project database/s. Ensures proper document classification, sorting, filing and proper archiving.

Reviews completeness of documentation and prepares document transmittals.

Performs document quality check in accordance to Company engineering document control procedures. Performs file backup to ensure proper storage and archiving of electronic registers typing of site documents, and follows up of all the site needs. Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.

Maintain updated records of all approved documents and drawings and their distribution clearly in the Document Control office under safe custody without any damage or deterioration with easy traceability.

(B)IBN SINA (NATIONAL METHANOL COMPANY-AL JUBAIL- KSA)

ADMIN ASSISTANT- FINANCE AND PLANNING DEPT.

a)Drafting all letters to bank regarding payment and all transactions.

b)Answering telephone calls and diverting to the right department and persons.

c)Making SSRS for the stationary items for the department and distribute as per requirement.

d)Handling Outlook Express.

e)Receiving and managing incoming and outgoing courier.

f)Preparing the monthly reports of Telephone bills and invoices.

g)Maintenance and general up keep of office and its premises, equipments and

handling stationary.

g)Types and edits minutes of meetings and preparing presentations.

h)Handling fax machine and electronic type writer.

i)Schedules and coordinates management and executive meetings and other related activities as required.

(C)PROJECT HANDLED (NAEL& BIN HARMAL-UAE)

1.Tabreed Cooling Plant (District Cooling Plant at Abu Dhabi and Dubai -

(SNC Lavelin Gulf Contractors)

2.Contract-D 3116 (Al Wathba prison water works and upgrading of reservoir and pumping station- Abu Dhabi- M/s Ital Consult)

3. DS-142- Oud Al Muteena Water works at Arabtec Housing project (Dubai Municipality- M/s Cansult Monsell Iecom)

4.Al Reem Island Development project (Roads and infrastructure Al Reem island at Abu Dhabi - M/s Parsons Consultant)

5.ADSS-830 (Water works at Mussafah Industrial area- Dorch Consultant)

Nature of the work

1. Preparing of project documents and personal support to the Project Manager. Excellent organizational skills, regularly practices tact, initiative and independent judgment within established guidelines. Attention to details and tolerance for working on multiple jobs simultaneously. Maintain discretion confidently of extremely sensitive data, records, files, conversation, etc perform other duties as ordered by Department Head.

2.Proven track record of high level Administration and secretarial support involving efficient handling of top and confidential correspondence, managing outward correspondences and internal Memorandum and management of all documents.

3.Responsible for the preparation and updating of the weekly and monthly reports with respect of infrastructure and achievement percentage.

4.Preparing daily reports and presentations.

5.Preparing weekly business Analysis Report of all the teams comes under Department Head.

6.Office Administration,

7.Independent handling of all office works,

8.Correspondence with different parties such as clients, consultants, suppliers and sub contractors and attending all telephone enquiries

9.Making all travel arrangements,

10.Filing and liaising with other departments,

11.Timesheet checking and payroll generation.

(D)BELHASA ENGINEERING (GROUP OF COMPANIES) UAE

Nature of the work

a)Responsible in receiving and transmitting copies of all transmittals.

b)Proper documentation and updating files of new, revised & as-built drawings. i.e. Civil, Mechanical, Electrical, Piping, and Instrumentation details.

c)Producing documents (soft & hard) copies to the officials and departments upon their demand.

d)Responsible for systematic and efficient filing of all documents.

e)Exposure to routine Administration / Operation activities including assistance to Project Manager for day to day Operations.

f)Preparing monthly progress report.

g)Office Administration

h)Planning Assistance.

i)Preparing weekly, monthly and annual reports

(E)AAFES (AMERICAN ARMED FORCES EXCHANGE SERVICES) KUWAIT

a) Inventory management: maintain reorder level, Supervise and introduce new promotional campaigns.

b)Controlling and coordinating of sales associates including systematic review and performance appraisal.

(F) AL BALLAN CONSTRUCTIONS-(OMAN)

a)Preparing all office correspondences.

b)Preparing weekly, monthly and annual reports

c)Preparing monthly progress report.

d)Filing and liaising with other departments,

e)Preparing quotations, request for quotations, purchase orders and invoices

f)Prepare the vouchers for the salary and other day to day expenses.

g)Follow up for the payments with other companies.

Personal Details

Age & date of Birth : 46 Years, 15/05/1970

Sex: Male

Visa Status : Visit Visa(3 Months-Up to 10th June 2017)

Marital Status : Married

Nationality : Indian

Passport Details : H-2328207

Date of Issue : 04/02/2009

Date of Expiry : 03/02/2019

Place of Issue : DUBAI

Declaration:

I shall be obliged if you consider my application favorably and assure my best effort to perform my duties honestly and to the entire satisfaction of the organization.

Date:

Place: Suresh Valadi

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