Maintenance Management

SAMSUDIN B IBRAHIM

No. **, Jalan Perda Timur **, Bandar Baru Perda, 14000 Bukit Mertajam.

019-******* ******************@*****.***.

CARRIER IN PETRONAS

DATE JOINT PETRONAS 01/03/1980

DATE RETIRED 28/05/2015.

POSITION IN PETRONAS LOADING & OPERATION/ PETRONAS DAGANGAN BERHAD 01/03/1980-31/04/2005.

Position Code : 01010427

Position Title : Technician II (SS-Process Engineering)

Grade : NT5

Skill Group : Process Tech/Operations

Departmecnt : Fuel & LPG Terminal Operations

Division : Supply & Distribution Division

Company : PETRONAS Dagangan Berhad

Location : Depot Pukal & Loji Pembotolan Prai.

Organization Reporting

Supervisor : Executive (Superintendent-Prai Bulk)

Prai Bulk Terminal

Man-Specification

Job Description

Special Aspect/Major Challenge :

-To create a conducive working environment and maintain high performance by managing changes, continuous improvement activities and addressing all **grievances.

-Be able to interact with customers, stockiest and sales executives to resolve abnormal situation so as to achieve good customer satisfaction, provide alternative solutions whenever potential delivery shortage is expected.

-Zero delay or non-delivery due to ineffective road tanker scheduling as this will effect customer stock.

Qualification/Experience :

-20 years’ experience in PDB Bulk, LPG or Aviation Operations.

15 years in Administration and Health Safety & Environment in Oil and Gas industry.

COMPETENCIES

-Operations and Petroleum Industry Requirements.

-Local regulations, DOSH and company HSE policy & regulations.

-Basic Equipment maintenance knowledge.

-General Admin. e.g. LOA etc.

Job Purpose

-To supervise and operate depot efficiently with lowest operating cost.

-To ensure that the products are delivered for all orders through proper planning and monitoring.

-To ensure safe working area to avoid zero fatality & injury and environmental damage.

-To ensure optimal manpower utilization and provide guidance & motivation to his subordinate.

Business Dimension

Major Tasks

1)DEPOT STAFF MANNING, DEVELOPMENT AND WELFARE

-Plan and monitor operation which include maintenance, stock management and delivery documentations to ensure operations goes smoothly and efficiently in supporting the sales target.

-Train, guide and coach the operators in carrying out their duties to ensure compliance to Operational and Maintenance Manual procedures and HSE rules and regulations to ensure safe and efficient operation.

-Counsel and implement #corrective measures# for poor performers or delinquents and report to Superintendent if the problem persists.

-Plan and prepare quarterly, monthly and weekly job schedule for operators taking into consideration staff leave planning, absenteeism and coming late to work to ensure effectiveness of depot operations.

2)STOCK PROVISIONING AND CONTROL

-Monitor daily and monthly stock take against issued quantity by verifying the documentation against SAP figures. Compare actual output against forecasted output to identify potential product shortage, highlight and recommend action plans to superior in mitigating this issue. Verify monthly stock reconciliation report, investigate and justify product losses.

3)MAINTENANCE

-Monitor the execution of preventive maintenance to ensure it is carried out as per scheduled and plan for corrective maintenance based on priority to ensure plant availability and reliability.

-Verify purchases of parts and recommend Invitation to Quote (ITQ) in accordance to the established LOA and procurement procedures.

-Monitor the accuracy of filling machines to minimize over / under filling and conduct random inspection on leak tester machine and review records on leak rejection rate. Analyse equipment condition and seek technical advice for rectification work.

-Monitor cylinder maintenance activities to ensure sufficient clean and leak free cylinders available for operations.

4)PRODUCT DELIVERY OPERATIONS (ROAD TANKER/CARGO LORRY)

-Monitor daily bulk deliveries to ensure compliance to customer requirements and optimize transport cost by performing proper assignment of road tankers to customer locations. Coordinate and resolve ad-hoc requests by customers to ensure timely product delivery this enhancing customer satisfaction.

-Verify and file invoices and payment documentations accordingly for traceability purposes and proper reporting of customer account.

-Liaise with stockiest on the upliftment schedule to ensure timely updating of orders.

5)OFFICE ADMINISTRATION

-Review monthly performance report prior to submission to Superintendent. Monitor and plan for the purchase of non-plant items to ensure timely delivery to depot.

6)QUALITY AND SAFETY INITIATIVES

-Lead in the implementation of ISO 9000 and management initiatives quality Control Circle, 5S, ESS and etc. to ensure smooth implementation of the activities / initiatives and projects are completed on time.

-Implement and maintain safe working culture among staff and contractors as per HSE guidelines and highlight safety issues to superior for further action.

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7)ADMINISTRATION & HOUSEKEEPING

-Prepare first cut Annual Plan and Budget for Superintendents review and after approval, monitor spending to ensure it does not exceed the approved budget.

-Consolidate and analyse information in preparing operations performance and other exceptional reports for Superintendents review.

POSITION IN PETRONAS (HSE SUPERVISOR/PETRONAS DAGANGAN BERHAD 01/05/2005-31/12/2009.

HSE risk assessments by tracking and monitoring the agreed action plan and validating the status at site to ensure compliance to PDB.

1.HSE inspection finding and recommendations has enable to :

Reduce risk of incident

Reduce risk of financial losses

Prevent future recurrences

Preserving the image PDB to the public and customer.

2.Timely finding closure will ensure corrective action being carried effectively.

3.Inspection finding and recommendations has enable to :

4.Variety of business to be monitored requires a quick understanding of PDB’s overall operations and all of the regulatory requirements, PDB standards and procedures covering all business lines.

5.Geographical spread of area coverage in northern region.

6.To monitor the closure of the findings.

Awareness/briefing/training program for dealers.

1.Educate PDB staff and customers on regulatory requirement, PDB standard and HSE compliances.

2.Enhance staff awareness on HSE issues by sharing the lesson learnt with the business lines.

3.Compliance with the requirement as stipulated in occupation safety and Health (Control of Industry Major Accident Hazard) Regulation 1996.

4.Ensuring that all the HSE risks associated with the audit findings are effective and adequately managed.

5.Training program conducted to ensure full compliance to CIMAH regulation 1996.

6.Enhance PDB Terminals staff understanding on HSE awareness and requirement.

7.To protect PDB against potential legal action.

8.To understanding and equipped with knowledge on all HSE compliance and statutory requirement by PDB, PETRONAS and government laws i/e OSHA 1994, EQA 1974, FMA 1967.

9.Lack of knowledge and understanding on CIMAH regulation.

10.Training materials for a certain HSE topics not yet established.

Emergency Response Exercise Monitor Crisis Management Plan.

1.Conduct Emergency Response Exercise (ERE) at northern Region based on Emergency Response Exercise Protocol.

2.Support the ERE team during emergency. Unsure all parties involved in exercise give full support and cooperation especially from Government Agencies.

3.Plan the assurance/inspection activities to optimize budget.

4.Conduct ERE training for refresher.

5.Conduct discussion with government authorities.

6.Check and verify documentations / record and evidence at site.

7.Site visits/walkabout.

Prepare and update the HSE performance management reporting.

1.PDB HSE performance and other reports were submitted to HQ and by the 3rd -10th day of the month.

2.Information gathering is conducted personally on site and for incident cases in the interior or outstation locations in the region, information obtained is only through relevant party so as to ensure that information received are genuine without bias or prejudices.

3.> 80% of the HSE issues, inspection finding and report raise had resolve.

4.Getting feedback from HQ and getting immediate information usually on incidents that occurred in the interior locations in the region.

5.Continue to strive to play a more active role in assisting other business lines especially with regard to HSE matters.

POSITION IN PETRONAS (HSE SUPERVISOR/PETRONAS GAS BERHAD 01/01/2010-31/05/2015

Job Description / Competency

1.Knowledgeable in Occupational Safety related matter to provide advice on issues.

2.Possess good communication and interpersonal skill.

3.Able to deliver high impact presentation.

4.Networking and relationship building.

5.Investigation

6.Contractor management

7.Level 2 firefighting (CEF).

8.Authorized Gas Tester.

9.Train The Trainer PTW Staff Work Leader Training For Contractors

MAJOR CHALLENGES

1.To maintain a very high level of emergency preparedness at all times.

2.Able to respond to any critical condition and be cool and alert in responding to changes in an emergency situation.

3.To be organized and keep the team together in emergency situations.

4.Expose to risk and health hazards such as confined space, noise, hazardous materials, hot, high pressure and danger if rules and regulations are not followed properly.

5.High level of stamina and strength for lifting heavy equipment, climbing high rise equipment and others.

JOB ACCOUNTABILITY

1.Audits/Inspections

Coordinate and implement HSE Tier 1 audit/assurance through preparation of audit plan and tracking of audit findings and gaps closure to ensure all gaps are attended and close and operation & maintenance activities are conducted in accordance with legal and other statutory requirements, standards and industry best practices.

2.Permit To Work

Verify the implementation of Permit To Work (PTW) system through audits, review and consolidate feedback/comments to ensure all operation & maintenance activities are conducted in compliance to legal or statutory requirements, company’s Business Operating System.

3.Incident Investigation

Participate in incident investigations through consolidation and analyses unsafe act/unsafe conditions, near misses, dangerous occurrences, occupational diseases or poisoning in the work place and prepare reports and propose recommendations in order to close the case and document the lesson learnt.

4.Emergency Response Preparedness And Conduct

Plan and coordinate the implementation of Emergency Response Exercise at RGT by organizing emergency response exercises, reviewing and maintaining emergency response resources (e.g. fire-fighting equipment, first aid equipment, documentation, visuals) in ensuring staff awareness and readiness for emergencies and availability of emergency facilities at all times.

5.Performance Reporting

Prepare Occupational, Health and Environment performance reports for (e.g. Incident statistics, health exposure, medical surveillance and safety observations) for reporting to GTR Health, Safety and Environment Steering Committee (HSESC) through communication with relevant parties and consolidation of data to ensure HSE performance are well tracked and reported.

6.Training

Plan, implement and coordinate relevant HSE trainings by close monitoring of HSE Plan and communication with relevant parties in order to continuously improve HSE skills and knowledge for personnel and contractors.

8.Safety Equipment Maintenance

Plan, monitor and supervise maintenance of safety equipment by scheduling regular inspection/ maintenance/audit/inventory of firefighting equipment, SCBA and portable gas detectors to ensure equipment are readily available and in safe working condition to comply with all HSE Work Procedures/Instruction and legislative requirements related to HSE i.e. MSDS, eBOS.

9.Data Management

Maintain all HSE correspondence and records (e.g. OSH performances, minute of meetings, health exposure record, audits/inspections) through good filing and tracking system to ensure all dates are readily available and in line with statutory and e-BOS requirements.

10.Promotion

Prepare and execute HSE awareness programs through briefing and communication to staff and contractors in order to promote safety and healthy work culture and lifestyles at RGT.

11.Liaise & promote networking with government agencies i.e. DOSH at States level and/or HQ level through participation in programs and activities e.g. courtesy visits, interfacing meetings, seminars, and workshops on Occupational Safety matters to maintain good rapport and working relationship to support business operations and objective.

Qualification/Experience

Job Dimension.

1.Coordinate and monitor HSE Management System through planning, implementation and reporting of HSE activities such as emergency response preparedness, inspection, audit, observation, incident reporting and incident investigation to ensure GTR HSE standards and practices are in compliance with the legislation and in line with PETRONAS Policy and intent.

2.Coordinate and monitor HSE Management System through planning, implementation and reporting of HSE activities such as emergency response preparedness, inspection, audit, observation, incident reporting and incident investigation to ensure GTR HSE standards and practices are in compliance with the legislation and in line with PETRONAS Policy and intent.

3.Construction of Gas pipeline (Penang Prai II Gas Pipeline Petronas Project) (Penang PRISM).

4.Safety Site Supervisor PRISM from January 2014 – May 2015.

Achievement

1.Committee HSE Monthly Meeting.

2.Committee ERE tier 2.

3.Committee HSE engagement.

4.Committee HSE Safety Walk About.

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