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HR Assistant / Management Administrative Assistant

Location:
Santa Rosa, CALABARZON, Philippines
Salary:
20, 000
Posted:
April 01, 2017

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MARIA BERNADETTE C. RICO

Blk * Lot ** Renault St.

Garden Villas 1, City of Santa Rosa, Laguna

Contact No. 09288135948

Email address: aczlkd@r.postjobfree.com

OBJECTIVE

To be a part of your dynamic company where I can share my acquired skills and potentials in any available position suited to my qualifications. I am a reliable and dependable employee who wants to obtain a full – time position with your company, who is willing to do multi-tasking duties, with full commitment to provide service to fellow colleagues. I love to work with people and am sensitive to their individual needs.

WORK EXPERIENCES

AGM VENTURES ENTERPRISES INC .

HR Assistant

Industry: Manufacturing (Pallets)

April 12, 2016 - present

Duties and Responsibilities:

RECRUITMENT

Facilitates employee application process

Collects employment requirements

Screens and Interviews applicants and schedules qualified candidates to meet the hiring manager.

Verifies data submitted by employee (Background check)

Administers and checks the tests/ exams

Assists applicant (Med. examination,drug testing, etc.)

Prepares employee contract, ID and issuance of protective gear

Monitors issued items

Orients and deploys new hires

Process ATM application and payments of newly hired employees

ADMINISTRATIVE

FILES MANAGEMENT

Maintains and updates 201 files (hard copy / folders)

Employee profile, updates employee Master list -skills and competencies

Accountability monitoring - issuance of machine tools and equipment that are company property. This will be

included as a basis for securing of clearance from the company.

Employee database ( computer) - monitors and updates employee list whenever changes occur. Monitors dates

of evaluation, end of contract and regularization report

DISCIPLINARY PROCESS

Monitors violations from the guard's logbook

Issues memoranda for violation

Updates violations monitoring file and tracking of status

Monitors tardiness and absences from biometrics and sends out notices to AWOL employees

Prepares and process incident reports/ memos prior to Admin Hearing

COMMUNICATIONS

General Announcements - drafts and post gen announcement to employees

Bulletin Board - Birthday Celebrants, announcements and reminders

LABOR AND EMPLOYEE RELATIONS

Scheduling management conference with employees, hearing and resolving employee grievances.

Replenishes in- house medicines and First Aid kit every month

Coordinates and plans events and team building

Ensures legal compliance, state requirements, conducting investigations, maintaining records, representing the organization at hearings.

Reports Er2 form for submission to Philhealth

Submits R1-A form for submission to SSS monthly or as needed

Reports and submits all mandated government benefits

Organize events ( Christmas Party, Outing, Team Building Activitties)

TRAINING & DEVELOPMENT/ PERFORMANCE MANAGEMENT SYSTEM

Assists in Training Need Analysis

Disseminate (through supervisors’ evaluation per department), compute and encode performance evaluation results for management’s basis of rewards and additional benefits ( Motivational purposes for employees)

Assists and coordinates employee training

Developed and designed training modules

COMPENSATION AND BENEFITS

Prepares payroll and timekeeping of daily and monthly employees

Distributes pay slips to employees

Ensures accurate and timely 13TH month pay

Prepares pay schedules of every trip of both delivery driver and delivery helper

Prepares Philhealth certificate of contributions

EMPLOYMENT TERMINATION

Facilitation of exit process –

Process employee clearance

Turning over of accountabilities

Making sure all exit documents are complete

a. resignation letter

b.computation of separation package

c.signed quit waiver before endorsing to accounting for release payment

d. completely filled-up and signed exit interview form

Holy Family Home of Learning Inc

HR MANAGER

Industry: Education

APRIL 1999 - March 2016

RECRUITMENT

Screened new hires

Handled Employee Application Process

Collected employment requirements

Verified data submitted by employee (background investigation)

COMPENSATION AND BENEFITS

Administered and advised employees on statutory and government mandated benefits (Pag-ibig, Phil health, SSS,etc)

Processed benefits claims of employees

Handled timekeeping

Ensured and monitored accuracy of the preparation of payroll

Prepared reports staff sick leave, absences and holiday leave

Analyzed compensation structure

Researched and updates industry information regarding salaries and benefits

Oversee accuracy of tax annualization

Oversee the annual selection of uniform design and supplier

Oversee application of loans with SSS and Pag-ibig and taking note of loan details for payroll deduction

Coordinated unposted contributions and / or loan payments with SSS, Pag- ibig for posting..

PAYROLL AND TIMEKEEPING

Monitored leaves of employees

Prepared payroll inclusions and deductions, ensures release in a timely and accurate manner

Distributed pay slip of employees

ADMINISTRATIVE

Maintained HR records (201 file)and systems (HRIS)

Screened phone calls, emails, letters and personal visits

Interpreted and clarified the company's HR policies and practices

Monitored the HR departments general expenditure

COMMUNICATION

Updated and maintained staff bulletin boards and newsletter

Followed -up on all outstanding issues. Escalated all operational issues to senior management

RETENTION AND TERMINATION

Evaluated performance of teachers and staff

TRAINING AND DEVELOPMENT

Developed and designed training modules

Planned and organized training and workshop of students and teachers

Organized events ( Christmas Party, Outings, Team Building Activities)

Holy Family Home of Learning Inc.

PART-TIME TEACHER

Industry: Education

APRIL 1999 - March 2016

Duties and Responsibilities:

Taught Math and Science Subjects ( Elementary and High School Level)

Holy Family Home of Learning Inc.

Account & Admin Assistant

IndustryEducation

RoleBasic Accounting/Bookkeeping/Accounts Executive

APRIL 1999 - March 2016

Duties and Responsibilities

Assisted in preparation of financial statements related to accounts receivable and bills payable for the schooL

Recorded transactions pertaining to salaries of teachers and staff;

Recorded finances in the proper books of accounts

Assisted the human resource department in generating the employee payroll and salary accounts

Held responsible for administrative tasks such as production of forms and maintaining billing schedules of students.

Holy Family Home of Learning Inc.

Administrative Assistant to the Directress

Industry:Education

Specialization: Clerical/Administrative Support

Role: Administrative Executive

Apr 1999 - Mar 2016

Duties and Responsibilities:

Recorded and prepared minutes of meetings

Opened and distributed incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments

Ordered school supplies and maintains inventory record

Ordered books, files records, checks deliveries

Scheduled and verified appointments and meetings of Directress / Head Servant

Prepared correspondence Calendar management of the Directress Produced information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics

. Conserved Directress' time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

Maintained Directress' appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Represented the Directress by attending meetings in her absence; speaking for her

Welcomed guests and parents by greeting them, in person or on the telephone; answering or directing inquiries.

Maintained operations of the school by keeping information confidential.

Completed projects by assigning work to clerical staff; following up on results.

COMPUTER SKILLS

Microsoft Office Applications: Microsoft Word, Microsoft Excel and Microsoft Powerpoint

PERSONAL DATA

Birthdate - July 27, 1978

Age - 38 years old

Civil Status - Married ( Separated)

Height - 4’ 11

Religion - Roman Catholic

Nationality - Filipino

Father - Ben Vea Co Jr.

Mother - Priscilla A. Co

EDUCATIONAL BACKGROUND

COLLEGE St. Scholastica’s College

Malate, Metro Manila

Bachelor of Science in Commerce Major in Business Management

March 1999

SECONDARY CANOSSA SCHOOL

City of Santa Rosa, Laguna

March 1995

ELEMENTARY COLEGIO SAN AGUSTIN

Binan, Laguna

March 1991

PERSONAL SKILLS

Good analytical and calculation skills Time Management

With strong background of Philippine labor laws Supplies Management

Basic knowledge of accounting terms Tactful

Deadline led Integrity

Quick thinking Team player

Record Maintenance Attention to detail

Flexible Can do attitude

Polite Results driven

People Oriented Compassionate

Excellent problem solving and decision making

KEY SKILLS AND COMPETENCIES

Able to influence, facilitate and implement HR change

Not afraid to take on difficult tasks

Positive, confident and friendly demeanour with high level of integrity

Can operate at a fast pace

Strategic thinking

Empowering others

Ability to deal with all levels of the organization – (AGM Ventures Enterprises Inc. 200 + employees -I know all of them, personally from the CEO down to security and maintenance)

Stress tolerance remains calm even under pressure ( Pleasant disposition despite work)

CHARACTER REFERENCES

Ms. Priscilla R. Angeles - Co Mr. Espiridion L. Gabayan III

Holy Family Home of Learning Inc. AGM Ventures Enterprises Inc.

Directress/ Head servant CEO/ President

Contact no: 09481047038 Contact no: 09328599441

Mr Arthur D. Ong Mr. Efren B. Cerbito

AGM Ventures Enterprises Inc. AGM Ventures Enterprises Inc.

FG/HT/KD Supervisor Bldg 1 Supervisor

Contact no: 09238994760 Contact no: 09321716752

Mr. Arnel B. Rosalejos Mr. Simeon L. Sendrejas

AGM Ventures Enterprises Inc. AGM Ventures Enterprises Inc.

Bldg 2 Supervisor Bandsaw Section Supervisor

Contact no: 09222769001 Contact no: 09504587689

Mr. Jojiemar K. Panabal

Mr.. Brendan P. Alvarez

AGM Ventures Enterprises Inc

SECURITY .

Contact no. 09331727935

I hereby certify that the above information are true and correct to the best of my knowledge and belief.

MARIA BERNADETTE C. RICO

Applicant



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