VICTORIA SOSINSKI

*** ********** ** • San Jose, CA 95139 • Phone: 408-***-**** • E-mail: aczif0@r.postjobfree.com OBJECTIVE:

Skillful and dedicated Executive Assistant, with over 17 years of experience, who is focused on driving projects to completion. Consistent quality work performance, with emphasis on complex global travel and project management. Proactive professional, with top notch ability to work independently, multitask, prioritize, and meet deadlines in a fast- paced environment, while maintaining confidentiality. Possess high level of work ethics and a positive attitude. COMPUTER SKILLS:

Proficient in MS Office (Word, Excel, Power Point), Outlook, SharePoint, Serengeti, Concur, PDF Editor, Visio/OrgPlus, Oracle Database, BrassRing, Cliqbook, SAP, Video Conferencing, WebEx, Internet Research, Schedule Plus, Quicken, Entourage, FileMaker, RRD Venue Database.

PROFILE:

Possess high level of energy, flexibility, poise, tact and an upbeat personality. Able to take charge, meet deadlines and keep confidentiality. Thrive in a fast-paced environment, able to work with minimal supervision. Excellent interpersonal, written and verbal communication skills. Have sound business judgment and critical thinking skills. Effective database and project management skills.

Exceptional organizational, prioritizing and multi-tasking skills. EXPERIENCE:

November 2015 – Present AGILENT TECHNOLOGIES, Santa Clara, CA Executive Assistant to VP Global Tax

• Manage complex Executive calendar, screen calls and distribute correspondence.

• Handle highly-sensitive, confidential and non-routine information.

• Attend senior staff meetings and prepare notes.

• Coordinate meetings/quarterly all hands, collect agendas, prepare presentation materials.

• Arrange complex global travel and logistics, renew visas, process expense reports.

• Register executive and direct repots for seminars, renew memberships.

• Monthly accrual collection/reporting.

• Manage entire process for department Purchase Orders (generate, maintain, submit for payment)

• Facilitate invoice payment tracking between vendors and AP.

• Distribute time sensitive/confidential documents, track vacation time, update org charts.

• Coordinate cross function events, closely working with other EA’s.

• Closely work with HR on interview scheduling, on-boarding new hires/workspace allocation.

• Order office supplies and equipment.

May 2013 – September 2015 ATMEL, San Jose, CA

Executive Assistant to SVP MCU BU; VP MCU Field Marketing; VP MCU Wireless

• Managed Executive calendars, screen calls and distribute mail.

• Coordinated meetings/events by arranging facilities/catering, event budgeting.

• Arranged domestic/international travel, while coordinating agendas with local teams.

• In charge of seminar registrations/housing and transportation bookings.

• Prepared itineraries, visas and process expense reports.

• Collected approval signatures on documents of confidential nature.

• Worked closely with other EA’s on issues and projects of highly confidential nature.

• Closely worked with HR department on on-boarding new hires

• Manage team workspace allocation, PO’s/PR’s processing and approvals.

• In charge of ordering office supplies and equipment. VICTORIA SOSINSKI

122 Biddleford Ct • San Jose, CA 95139 • Phone: 408-***-**** • E-mail: aczif0@r.postjobfree.com April 2010 – September 2012 NETAPP, Sunnyvale, CA

Executive Assistant to SVP WW Sales & VP Global System Integrators

• Managed complex Executive calendars, screened incoming calls and correspondence.

• Coordinated meetings/events by arranging facilities/caterers, vendor negotiations, managed event budgets.

• Registered executives for seminars, speaking engagements and industry events.

• Booked complex global travel - obtained passports/visas, created business letters.

• Collected and compiled documentation for travel related meetings, prepared itineraries and processed expense reports in various currencies.

• Closely worked with other EA’s, and their Executives/Directors on issues and projects of highly confidential nature, related to employee information, legal matters, and company information, while maintaining strict confidentiality.

• Coordinated Channel off-site events and Quarterly All Hands meetings.

• Researched and collected information, created reports and presentations.

• Managed distribution of time sensitive and confidential documents.

• On-boarded new hires.

• Worked with legal and finance departments to ensure consultant contract agreements were properly signed and processed.

• Participated in a cross-functional executive administrator network. November 2009 – March 2010 NETAPP via Volt, Sunnyvale, CA Executive Assistant to VP WW Channels (Contract Position) March 2009 – June 2009 ADARA NETWORKS, San Jose, CA Executive Assistant to President/CEO

• Managed complex Executives calendar and incoming calls.

• Booked travel and processed expense reports.

• Organized Board of Directors meetings and maintained member records.

• Collected NDA signatures from visitors.

• Scheduled meetings, booked conference rooms and ordered catering.

• Ordered office supplies/equipment, negotiated with vendors and handled billing.

• Mailed time sensitive and highly confidential materials.

• Researched and collected information, created reports/presentations September 2007 – March 2009 SPANSION Inc, Sunnyvale, CA Executive Assistant VP Business Development & VP Legal

• Managed Executives calendar, screened calls and acted as a gate keeper for VP.

• Communicated and acted as liaison between all levels of staff.

• Created presentations, compiled data and provided research as requested.

• Booked complex international travel obtained visas, collected and compiled documentation for travel related meetings, processed expense reports.

• Scheduled meetings, planned on/off site events and team building activities.

• Collected documents, uploaded data and managed confidential files.

• Ordered office equipment and supplies, maintained vendor relations.

• Created purchase requisitions, processed invoices in SAP database.

• Assisted with budgeting process, provided monthly accrual reports.

• Collected NDA signatures and assisted in preparation and processing of agreements. VICTORIA SOSINSKI

122 Biddleford Ct • San Jose, CA 95139 • Phone: 408-***-**** • E-mail: aczif0@r.postjobfree.com March 2007 – July 2007 SYMMETRICOM, San Jose, CA

Executive Assistant to EVP Marketing and Sales

• Managed Executive calendars, sorted mail and screened calls.

• Arranged complex domestic and international travel, processed expense reports.

• Created and modified Power Point presentations, provided internet research.

• Managed office space allocation and setup.

• Ordered office supplies/equipment, negotiated with vendors and handled billing.

• Created and tracked PO’s in oracle database, processed invoices.

• Organized meetings and coordinated on/off-site events. May 2002 - October 2004 INTELSAT SPACE SYSTEMS, Palo Alto, CA Office Manager

• Responsible for Account Payables/Receivables, Budgeting.

• Maintained vendor relations and purchased office supplies and equipment.

• Created Purchase Requisitions and maintain PO's in Oracle Database.

• Arranged domestic and international travel and processed expense reports.

• Coordinated meetings, planned events, ordered catering and booked meeting space.

• Created and modified presentations and created charts.

• Processed logistics for new hires and contractors.

• Uploaded and managed technical libraries and their electronic databases. June 1999 – July 2001 CHARLES SCHWAB, San Francisco, CA. Executive Assistant to SVP Business Design & Development

• Managed complex calendars, screened calls and processed incoming mail.

• Booked travel and processed visa documentation.

• Prepared expense reports.

• Assisted with project tracking and vendor relations.

• Booked meeting space, ordered catering and coordinated large off-site events.

• Managed space allocation

• Tracked project budgeting and spending

• Compiled and distributed weekly staff meeting minutes.

• Coordinated new hire processing and logistics.

• Ordered office supplies and equipment

• Communicated and acted as liaison between all levels of staff. March 1999 – June 1999 OLSTEN STAFFING, San Francisco, CA. Administrative Assistant to SIM Marketing /SITE HR /Retail Strategic Planning

• Provided full administrative support for various departments within Charles Schwab. April 1998 – January 1999 IMATRON, So San Francisco, CA. Executive Administrative Assistant to VP Customer Service & Director of Sales

• Managed calendars, screened and distributed mail.

• Assisted in preparation of confidential agreements and maintained correspondence with domestic and international clients.

• Extensive travel arrangements and preparation of expense reports.

• Handled and directed high volume of domestic and international calls.

• Organized meetings and employee related events.

• Created presentations for monthly department meetings. VICTORIA SOSINSKI

122 Biddleford Ct • San Jose, CA 95139 • Phone: 408-***-**** • E-mail: aczif0@r.postjobfree.com

• Tracked domestic and international sales.

January 1997 – March 1998 PC WORLD MAGAZINE, San Francisco, CA. Executive Administrative Assistant to VP of Operations and Facilities

• Day to day calendar management and phone screening.

• Assisted Facilities Planner, Facilities Coordinator and Shared Services Manager.

• Created spreadsheets for tracking all departmental and project expenses.

• Reconciled department accruals and verify balances with accounting.

• Maintained close relationship with vendors.

• Organized meetings and employee related events.

• Assisted in various projects requested by team members.

• Responsible for ordering and maintaining an inventory of office supplies.

• Researched and collected information, created reports and presentations. EDUCATION:

1995 – 1998 CITY COLLEGE, San Francisco, CA (General Education) 1993 – 1994 HEALD BUSINESS COLLEGE, San Francisco (Accounting) 1991 – 1992 GEORGE WASHINGTON HIGH SCHOOL, San Francisco, CA (General Education) 1989 – 1991 HEBREW ACADEMY, San Francisco, CA (General Education)

Contact this candidate