Administrative Assistant Accounting
Resume:
Michelle Anne Smothers
**** **** ****** ******, *** 95
Houston, TX 77027
aczeqq@r.postjobfree.com
mailto:aczeqq@r.postjobfree.com
SKILLS
Microsoft Word, Excel, PowerPoint, Outlook, Access Database, WordPerfect, ACT Contact & Customer Manager Software, Great Plains Accounting Systems, Visio Diagram & Flowchart Program, Metalware (Metals ERP Software), Digital Online Repository (D.O.R.), Lync, DataVox, Cisco & Avaya Phone Systems, MarkView Oracle Accounting Program, Project Management Accountability System (PMAS), Sage/Peachtree Accounting Systems, QuickBooks, Petroware Oil & Gas Accounting Program, Angus Anywhere, Elly Property Management, Adobe Reader X, Adobe Acrobat Reader, AS400, Printer/Scanner/Copiers/Facsimile
EDUCATION
Kingwood High School, Kingwood, TX, Diploma w/ Office Education Association Merrill Lynch Merit Award
North Harris Community College/Lone Star College (plan to continue my education with a 4.0 GPA)
PROFESSIONAL EXPERIENCE
Long-term Contract Administrative Assistant / Receptionist / Accounting Clerk Positions 2/2013 – 3/2017
Accounting Clerk (Manufacturer) Year-end Invoicing. Matched Invoices to bills of lading and order confirmation, entering invoices into Excel spreadsheet and AS400 for coding and payment. Heavy filing and imaging/scanning, closing out all 2016 files, opening 2017 files.
Retail (Seasonal Retail Store) Prepared store for Grand Opening. Accepted bulk shipments, cross referenced shipping documents against store paperwork ensuring shipments were correct. Responsible for putting merchandise on floor, store’s Halloween décor up on the walls and ensuring store was clean before store grand opening.
Receptionist (Commercial Real Estate/Property Management) Provided customer/client service during layoffs and new company buyout. Stocked & cleaned kitchen was cleaned kitchen on a daily basis. Updating Angus Anywhere & Elly Property Management Internet Sites with Tenant Gross Monthly Sales, Insurance Certificates, contact information; making sure all is correct and compliant per the Tenant Lease. Accepted tenant payments, entering payment into CRM system applying payment to client/tenant account, contacting tenant regarding payment issues and provided customer service when needed. Contract fulfilled when company transition complete.
Administrative Assistant (Oil & Gas ) Performed high volume date entry and full cycle accounting process for Oil & Gas Company: coding and entering invoices into Petroware Oil & Gas and Markview Accounting Program, Sage/Peachtree Accounting System, ensuring all entries, reports and checks balanced, printing checks and mailing them out.
Responsible for obtaining brand new and renewed hotel agreements for United States & Canada, incorporating all information into mandatory recommended hotel spreadsheet located in the Intranet.
Covered Receptionist’s breaks, lunches & vacations using a 4,000 employee Cisco Phone Program through the Internet.
Created domestic and international travel arrangements, including air, hotel & rental vehicle for Supervisor.
Updated Land files into Project Management Accountability System (PMAS). Assisted in moving employees to new offices, or whole floors moving to new floors, etc.
Sanchez Oil & Gas 2/2010-10/2012
Administrative Assistant to Office Manager
Maintained Oil & Gas Report spreadsheets, scanning documents and inputting daily and monthly crude, distillate and gasoline data/stock numbers.
Assisted in planning annual Christmas party at Museum of National Science, ensuring that seating, dining and entertainment were planned accordingly up until the day of the event. Keeping lines of communication open with Museum’s Representatives as well as other Assistants involved and ensuring all issues were taken care of.
Updated oil well rig gauge reports on daily basis, ensuring all history reports are kept current.
Requested from AEP (electric power company), Energy Service Delivery Point Identifier Numbers (ESID#’s) on all new wells needing electrical meters.
Kept up with Office Manager’s credit card ledger, reconciling monthly bill against receipts, assisting and providing to Accounting Department all correct documentation against reconciled ledger.
Internet research done, locating specific items at the request of the Owner of the company.
Kept up with Employer’s calendar, providing updates to all Executive Assistants.
Belfor Property Restoration (hired after Hurricane Ike) 9/2008-1/2010
Long-Term Contract Administrative Assistant to Office Manager, Project Managers, Superintendent
Responsibilities included answering phones and outgoing and incoming mail, faxes and overnight & daily courier services and maintaining and ordering supplies
Assist Accounting department with filing documents, making copies, creating accounting folders and monitoring inboxes ensuring distributions were handled on daily basis.
Prepared employee expense reports for payment.
Maintained Vendor Invoice Excel spreadsheet, inputting all invoice and tracking phases down to payment.
Audited all invoices before submitting to Corporate Office for payment, ensured all back up documentation was with invoice.
Responsible for making contact with Vendors regarding all invoice issues.
Helped with phone duty and ran errands for company.
Developed and maintained filing system for all Belfor / Hurricane Ike jobs, making sure all contracts, work agreements, correspondence and certificates of satisfactions were there as job developed down to completion.
Assisted in sales leads, providing all correspondence to Sales Managers, ensuring contact was made.
The Situs Companies (Commercial Real Estate) 7/2006 – 10/2007
Executive Assistant to Managing Director
Provided executive level administrative duties to Managing Director while advising him of his daily calendar duties using Outlook and ensuring his attendance to all meetings, etc.
Director of Social Committee. Responsible for planning and hosting all meeting luncheons and dinners for Managing Director (my Supervisor), themed monthly entertainment days for whole office and Christmas & New Year’s Eve parties (both office and Supervisor’s personal parties at home), dealing with all Vendors, their contracts, and any issues that arose.
Hosted Managing Director’s executive level meetings, preparing documentation and ensuring documentation was distributed to appropriate attendees.
Maintained Digital Online Repository (D.O.R.) so that Clients may view and print monthly financial reports.
Generated monthly PowerPoint Surveillance Reports, including printing, binding, and sending to Clients.
Created personalized Company presentations using generic company overview presentation.
Using Visio program, created company flow charts and directions.
Responsible for company, insurance and loan closure letters.
Assisted in exporting Excel spreadsheets into monthly surveillance PowerPoint reports.
What’s Next Express (Logistics) ` 9/2001 – 6/2006
Project Marketing Coordinator / Receptionist / Accounting
Managed multiple Client accounts, coordinated vendor deliveries while expediting assignments domestically and internationally.
Coordinated delivery activities between all Clients and drivers, ensuring messages were delivered to drivers.
Assisted in the development of proposals and quotations both domestic and foreign utilizing and ensuring updates were done on a daily basis in Access Program, ACT Program and Salesforce.com.
Planned holiday parties for company, locating venue, researching vendors (food & entertainment), obtain quotes for price evaluations. Reviewed event contracts and kept in contact with vendors daily up until event.
Reviewed contracts to ensure accuracy and compliance with requirements and terms and conditions.
Mapped distances and created itineraries for travel both domestic and international.
Problem-solved company issues both internally and externally utilizing necessary tools, investigating paper trail and creating proposals providing solution.
Responsible for all Accounting issues: Accounts Payable / Receivables and payroll.
Create travel and hotel itineraries; ensuring passport & visas were updated for those traveling.
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