Administrative Assistant Office

YOLANDA M. BOYD

** ***** ******, ***. **, IRVINGTON, NEW JERSEY 07111 H: 973-***-**** C: 973-***-**** acz91v@r.postjobfree.com

PROFESSIONAL SUMMARY

Skillful and dedicated Administrative Assistant with extensive experience in the coordination, planning and support of daily operational functions.

SKILLS

Microsoft Word, Outlook, PowerPoint, Excel

Adobe Professional, Dictaphone

Typing 60 wpm

Professional phone etiquette

Excellent communication skills

Database management

Accurate and detailed

Resourceful

WORK HISTORY

STATE OF NEW JERSEY - PUBLIC DEFENDER'S OFFICE Secretary 31 Clinton Street, Newark, NJ October 2013 - Current

Types statements, subpoenas, investigation reports, certificates, correspondence, motions, court transcripts, and grand jury orders.

Handles video conferencing, and updates data bases and departmental lists.

Ensures operation of equipment by completing preventive maintenance requirements, and calling for repairs.

Coordinates polygraph scheduling, and handling office mail.

Welcomes guests and clients by greeting them and/or on the telephone, answering phones and directing inquiries.

Maintains database for department as to personnel information and emergency contacts.

Managed office supplies, vendors, organization and upkeep.

Answered and managed incoming and outgoing calls while recording accurate messages.

Helped distribute employee notices and mail around the office.

IRVINGTON BOARD OF EDUCATION Administrative Secretary 1 University Place, Irvington, NJ November 2011 - June 2013

Accurately prepared, created, edit and design memos, reports, letters, and other documents.

Generated purchase orders for tuition reimbursement.

Created and maintained staff files.

Ability to multitask, prioritize and meet deadlines with severe time constraints.

Updated and maintained spreadsheets in Excel.

Prepared for staff meetings, in-services, conferences and workshops.

Developed evaluation forms in Google Docs.

Maintained attendance, signed contracts, leases, and other public documents.

Interacted with staff of all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

Responsible for calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings.

Coordinated training and workshops for Board Members as well as the Assistant Superintendent for Business/Board Secretary.

Prepared reports and communication for senior management and clients.

TCBA WATSON RICE LLP Administrative Assistant 301 Route 17 North, Rutherford, NJ August 2008 - November 2011

Prepared and designed general correspondence, memos, charts, tables.

Processed submission of clients' income tax documents and other reportorial requirements, and processed bill payments.

Scheduled and maintained calendar of appointments, meetings and travel itineraries.

Worked independently and within a team on special and ongoing projects.

Typed proposals, financial statements, and legal documents including monitoring all correspondence.

FRIEDMAN LLP Administrative Assistant 100 Eagle Rock Avenue, East Hanover, NJ January 2007 - May 2008

Provided support typing financial statements, correspondence, utilizing the Dictaphone via typing letters.

Developed presentations, scheduled all partners meetings and travel.

Coordinated meetings and information requests.

Prepared bi-weekly time, expense, and travel reports.

Collated tax returns, W-2's, 1099's, and filing.

Handled switchboard, mail distribution, and scanned documents into PDF files.

EDUCATION

ASSOCIATES American Business Institute 301 Broad Street, Newark, NJ 1986

REFERENCES

Available upon request.

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