Human Resources Administrative Assistant

Luisa Niu 408-***-**** ******@*********.*** http://linked.com/in/luisa-niu-85739358

Summary:

* ***** ** * ************** company with outstanding analytical, organizational, and communication skills. Accurate and detail oriented. Motivated team-player that also works well independently. Mature and conscientious. Astute and creative in identifying processes to improve efficiencies and achieve organizational objectives. Able to identify goals and priorities and resolve issues in initial stages. Resourceful with can-do attitude.

Computer Skills

Microsoft Office, Word, Excel, PowerPoint, Lync (IM), Access, Outlook Express, ADP, Webex, ShoreTel Communicator, Apttus, Concur, eRequester, MasterControl, Adobe Acrobat, Internet

Experience:

Pharmacyclics, Sunnyvale, CA – Business Coordinator 2015 – 2016

•Managed contracts for all vendors in Apttus and ensured procurement functions worked together

•Monitored Facilities department yearly budget covered any unexpected projects not originally accounted for

•Space Planner in assigning seating for new hires within the six buildings at the Sunnyvale campus

•Assisted with Events department on hosting company social occasions were setup accordingly to standard

•Oversee company café facility within guidelines of the Department of Health code and quality of food satisfied to employees

•Maintained Head of Facilities calendars in Microsoft Outlook between traveling from Redwood City campus to Sunnyvale campus

•Processed expense reports in Concur on a weekly basis for the Facilities department

Pharmacyclics / PrideStaff, Sunnyvale, CA – Business Coordinator 2014 – 2015

•Submitted certificate of insurance letters, service agreements and work orders in Apttus

•Processed invoices were paid in a timely manner

•Coordinated projects accordingly to daily duties

•Recorded/distributed the meeting minutes to team members in the Facilities department

•Answered phones, transferred calls and offer beverages to guests at the front desk

•Sorted and delivered mail to all six buildings at the Sunnyvale campus

Hansen Medical, Mountain View, CA – Receptionist / Administrative Support 2008 - 2014

•Supported various departments in Finance, Quality and Human Resources

•Filed and maintained documents for Human Resources; handled sensitive and confidential matters with discretion and professionalism

•Coordinated travel plans for candidates and processed expense reports for executive staff

•Scheduled interviews and maintained complex calendars for managers hiring for within their departments

•Event planner and organizer of catered company meetings

•Recorded, compiled, and distributed the meeting minutes to our H.E.A.R.T team members

New Century Title Company, Pleasanton, CA – Receptionist 2005 - 2007

(Professional Staffing Resources)

•Provided administrative support to VP of Sales; Human Resources and Marketing departments

•Answered, screened and routed all incoming phone calls/faxes, meet, greet and process all visitors to the facility

•Orchestrated meetings; managed calendars; reservations; for hiring managers

•Handled travel needs, accommodations for candidates and executive staff

•Tracked and ordered all office supplies and new hire kits

•Processed insurance letters to vendors and managed Title / Escrow files

Education and Training

Fred Pryor Seminars 2013 Professional Communication: What Message Are You Sending? Certificate, Microsoft

PowerPoint 2007/2010 Certificate, How to Manage Conflict and Confrontation Certificate, Microsoft Excel: Beyond the Basics Certificate, Business Writing for Results Certificate

DeAnza College

Computer Applications, and Office Systems

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