Executive / Administrative Assistant
Resume:
PROFESSIONAL PROFILE
Accomplished Executive Assistant with successful track record as an Office Administrator/Project Team Manager. Highly creative problem-solver who can rapidly adapt to changing priorities. Comprehensive computer software knowledge, exceptional interpersonal skills with sound knowledge of troubleshooting techniques. Polished corporate office professional with hands on experience in several industries including financial, medical and non-profit. Excellent reporting and database management skills, demonstrated abilities performing timely and accurate work, results driven, adept at managing multiple priorities simultaneously.
WORK EXPERIENCE
PRO-TECH ROOFING SYSTEMS, INC., NORTH HIGHLANDS, CA
Administrative Assistant (Contract) April 2017 – Present
Responsible for Accounts Payable, Accounts Receivable, Payroll, General Ledger and Bank Reconciliation
Process all billing including job costing
Provide support for facility management
PRO-TECH ROOFING SYSTEMS, INC., NORTH HIGHLANDS, CA
Administrative Assistant (Contract) September 2016 – November 2016
Responsible for production of Scope of Work, Contracts and billing by utilizing Word and QuickBooks
Oversee mail management, reception and front desk duties
Direct incoming telephone calls and Faxes to appropriate professionals
Provide support for facility management
THE AMERICAN CANCER SOCIETY, YUBA CITY, CA
Coordinator - Division Office & Event Support (Contract) August 2015 – September 2015
Responsible for event materials and product management
Oversee mail management, reception and front desk duties, office volunteer management, all donation processing and cash management
Assist walk-in patients with mission needs when a mission support role is not in the office
Provide support for facility management
CONTRA COSTA COUNTY HEALTH SERVICES, CONCORD, CA
Administrative Assistant (Contract) March 2015 - May 2015
Provide Administrative support for Older Adult Mental Health Services
Open, close and maintain patient files
Billing entry through PSP (InSyst or TEAM)
Direct incoming telephone calls and Faxes to appropriate professionals
THE CERUS CORPORATION, CONCORD, CA
Executive Assistant (Contract) November 2014 - January 2015
Provide Administrative support for Human Resources, Finance, Marketing and Quality Assurance departments
Verify, enter and submit Expense Report data
Quality control for technical manuals
Time sheet expensing and filing
Training documentation control and archival
Regulatory training file creation and maintenance
CONTRA COSTA COUNTY HEALTH SERVICES, MARTINEZ, CA
Executive Assistant (Contract) May 2014 - September 2014
Process Medical Staffs' Meaningful Use Medicaid and Medi-Cal registration and applications for government reimbursement by utilizing both internal and external state and federal websites
Provide administrative support to the Medical Office Staff Coordinator
Medical Staff scheduling and affiliation confirmation
Cash deposit preparation
Medical transcription
AMERICAN RED CROSS, SAN FRANCISCO, CA
Donation Processor (Contract) November 2013 - January 2014
Manage batch entry using Remote Deposit Capture and Raiser's Edge
Verify and process credit card, check and cash donations
Track and verify Matching Gift receipt and confirmation
Answer and direct all incoming call and inquiries
Coordinate all correspondence to donors regarding erroneous credit card numbers and check information
Open, sort, process deposits and distribute daily Lock Box donations
LAURUS FINANCIAL GROUP, ORINDA, CA
Executive Assistant / Office Manager December 2011 - April 2013
Manage day to day running of office including A/P, A/R, order office supplies
Process and update all new and current client paperwork
Provide administrative support to a team of professionals
Manage multiple complex calendars (personal and business)
Business and SEC licensing maintenance and renewal, compliance file management and maintenance
Development and maintenance of company website and its contents
FRIENDLANDER CHERWON CAPPER LLP, SAN RAFAEL, CA
Administrative Assistant July 2005 - June 2009
Managed complex calendars and schedules for five Partners and three Managers
Provide all administrative support including presentations, correspondence, email and hard mail maintenance
Manage all travel plans for all five professionals (international and domestic) as well as all ground logistics
Process federal and state tax returns, quarterly estimates, extensions, property tax and quarterly sales tax for individuals and entities; 1099's; invoicing and progress billing
EDUCATION
CALIFORNIA PROFESSIONAL MUSIC BUSINESS ACADEMY, SANTA CLARA, CA
Bachelor of Arts
ADDITIONAL WORK SKILLS
General Ledger, A/P, A/R, P/R, banking and reconciliation.
Maintenance of Insurances, Databases, office machinery
Coordination of events, vendors, travel, large mail manipulation and bulk mailing
Oversee volunteers and staff for office and events
SOFTWARE SKILLS
Adobe Acrobat, Creative Solutions Accounting, GroupWise, Lotus 1-2-3, Lotus Notes, MS Excel, MS Outlook, MS Project, MS Word, MS Access, MS Power Point, QuickBooks, Netscape Calendar, ProSystem fx Tax Preparation, Raiser’s Edge, Faulkner Media Group, CRM Redtail Technology, Remote Deposit Capture, PMIS - Provider Management Information System, DocuSign, NPPES – National Plan & Provider Enumeration System, iNotes, SLR – State Level Registry for Medi-Cal eHR Incentive Program, eHR – Centers for Medicare & Medicaid Services, PECOS – Provider Enrollment, Chain and Ownership System, PIC – Electronic Health Record, Webex, Go To Meeting, AMION, Basecamp Classic, DropBox, Concur, Ensur, SharePoint, PSP, Blackboard, Collaborator
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