Data Entry Manager

PRAJEESH JAYAPRAKASH

Contact: +***-782-***-**** (Iraq), +91-999******* (India)

Email: ***********@*****.**.**, **********@*****.*** Skype ID : prajeesh.jayaprakash

OBJECTIVE

Seeking a challenging position in an organization, that utilizes my extensive skills and abilities which can pay way for the overall growth of the organization

KEY STRENGTHS

Negotiation with the Suppliers

Proper Work Distribution

Follow up to Suppliers & Staff

Evaluation of Quotations

Cost Control

Monthly Reports to the Management

Market Survey

Data Entry

Team Leadership

New Initiatives

Ensures Quality & Safety

Co-operation with other Departments

WORK EXPERIENCE

GCC Services, Basra, Iraq as Procurement Supervisor - Aug ʹͲͳͷ – Present

• Responsible for Supervising all the purchases of the company

• Purchases includes Food, Disposable Items, Equipments, Maintenance Items, Spare parts, Stationary Items, etc

• Prepare Purchase orders to the appropriate suppliers according to the approved prices.

• Follow up Orders and Deliveries

• Coordinate & Prepare Overseas Orders

• Responsible for preparing ISO documents.

• Ensures all the documentations & procedures are done as per ISO Standards

• Replaces Purchase & Logistics Manager during his absence

• Work Distributions are done to the Procurement Officers

• Prepare Monthly Purchase Report with Pivot Table & Graph.

• Data entries in SQL based Inventory System

• Coordinate with Warehouse to update the Receipts and Issues.

• Reconciliation of the Stocks of Locations with the system.

• Reconciliation of Purchase Summary with Supplier's Accounts Statement and submit to the Accounts Dept

• Prepare Back Charge Quotations and Back Charge Invoices to the Clients

• Process the day to day requirements of the locations OPAL-NCC (Division of NCC, Abu Dhabi), Sanaa, Yemen as Senior Purchasing Officer – May ʹͲͳͶ – April ʹͲͳͷ

• Head of the Purchase Dept.

• Responsible for all the Local & Overseas Purchases.

• Prepare RFQs according to the Monthly Requisitions of the location and distribute to the Suppliers to get the quotations.

• Evaluate the prices and prepare Purchase Orders to the appropriate Suppliers.

• Prepare Monthly Budget of Purchases.

• Materials forecasting to prepare Overseas Orders.

• Prepare Costing of the Imported Items.

• Responsible for the Warehouse.

• Monitor the day to day transaction of the Warehouse.

• Schedule transportation to the Camps.

• Prepare contracts with the Suppliers & Transporters.

• Prepare Monthly Purchase Summary and the Stock transfer Summary from the Warehouse.

• Reconcile the Location stock with the Warehouse Stock.

• Reconciliation of Monthly Purchase Summary with Supplier's Accounts Statement and submits to the Accounts Dept.

• Prepare Monthly Purchase Report with the comparison of previous Months.

• Besides purchasing, taking care of the Trading division of the company.

• Sales of Imported items like Frozen Meat, Cheese, Dry Goods, etc to the Local Suppliers.

• Prepare Monthly Sales Summary and work out the Profit to submit to the Management.

• Excel Formats are used for Costing, Price Evaluation, etc. GCC Services, Basra, Iraq as Procurement Coordinator - Sep ʹͲͳ2 – May ʹͲͳͶ

Responsible for Coordinating all the purchases of the company

Purchases includes Food, Disposable Items, Equipments, Maintenance Items, Spare parts, Stationery Items, etc

Prepare the purchase orders to the appropriate suppliers according to the approved prices.

Responsible for the Overseas Orders mainly from Kuwait and Turkey.

Replaces Purchase & Logistics Manager during his absence

Work Distributions are done to the Procurement Officers

Prepare the Summary of the Monthly Requests of the locations.

Data entries in SQL based Inventory System

Coordinate with the Warehouse to update the Receipts and Issues.

Reconciliation of the Stocks of Locations with the system.

Prepare Monthly Purchase Reports to the Accounts Dept

Reconciliation of Purchase Summary with Supplier's Accounts Statement and submit to the Accounts Dept

Prepare Back Charge Quotations and Back Charge Invoices to the Clients

Process the day to day requirements of the locations Pangansari Yemen Catering Company Ltd, Sanaa,Yemen as Purchase & Logistics Officer - Jan ʹͲͲ ͅ – Sep ʹͲͳʹ

• Responsible for all the purchases of the company

• Prepare purchase summary of all the camps.

• Invite quotations from the suppliers.

• Compare the quotations to get the good quality items for lowest price.

• Evaluate the prices from the quotations to get the best supplier.

• Prepare Monthly Budget for Cash & Credit Purchases

• Processing purchase orders to the appropriate suppliers

• Follow up the suppliers for the deliveries to the warehouse

• Responsible for all the transaction in and out from the warehouse

• Schedule transportation to send the items to far away camps.

• Responsible for scheduling the delivering to the camps by monitoring the stock of all the camps.

• Verify Invoices with the quotations.

• Prepare Monthly Stock Report of the warehouse.

• Stock Control is done by taking inventory at the end of every month.

• Weekly Market Surveys.

• Control cost by delivering the items according to the consumption.

• Prepare Monthly Purchase Report to the Finance & Accounts department. Assist Operations Department

• Beside purchasing, used to assist the Operations department to co-ordinate with the locations

• Evaluate the daily cost of Catering Camps according to the targeted cost assigned to each Camp.

• Analyze the requisitions of all the camps by checking whether they are requested according to the consumption approved by the Operations department

• Analyze the contracts of the sub-contractors

• Helps in making Bid to the Oil companies by working out the cost and new suggestions

• Responsible for cross checking the month end closing of store accounts of all locations before passing to the accounts department

Assist Accounts Department

• Analyze the Monthly Stock Report of all the Camps.

• Cross checking the Store receipts from the Camps with the Purchase Summary.

• Prepare Purchase Summary and cross check it with the Supplier Summary before passing for the payments.

• Used to make payments in the absence of the Cashier and also prepare the Daily Petty Cash Report.

• Analyze the Month End Petty Cash Report of all the Camps to make sure that the expenses are according to the Budget assigned by the Management.

• Analyze the issues to make sure that it is with attachments and approvals.

• Prepare the allocation of issues from the Central Store to each camps Yemen Catering & Services,Yemen as Store Keeper - Aug ʹͲͲ – Dec ʹͲͲ

• Worked in the catering stores of Riyan Central Warehouse, Canadian Nexen – CPF, Schlumberger, TOTAL

• Worked in the Catering Camps and also in the Central Warehouse of the company

• Prepare purchase order and order items from the suppliers

• Do the comparison of quotations from the Riyan Based suppliers

• Issues of food & beverages – frozen, dry goods & vegetables to far away camps.

• Receipts of items from the purchase dept in head office and directly from the suppliers.

• Prepare monthly requisitions of items, which should be sent to the head office, as per the monthly requisitions of each camp.

• Posting of daily receipts & issues in the Purchase & Stock System in ORACLE based program.

• Prepare Daily Food Issues and Daily Food Cost Posting of daily transactions in the Stock Card

• Prepare Monthly Stock Report

Oberoi Airport Services, Cochin, India as Food & Beverages Assistant - June ʹͲͲ – July ʹͲͲ

• Responsible for taking orders from the guest.

• Prepare kitchen order tickets & passing orders to kitchen.

• Service of food & beverages as ordered by the guest.

• Service of food & beverages in the executive lounges.

• Daily closing of accounts of the restaurant & also the snacks bars.

• Responsible for the preparation of requisitions of all the food & beverage outlets inside the hotel on weekly basis.

• Daily stock taking of all the items in the snacks bars & coffee shops and weekly stock taking of all the items in the restaurant.

• Prepare invoices for the airline companies on monthly basis.

• Supervise the house keeping in the restaurant.

Le Meridien Resorts & Convention Centre, Cochin, India as Industrial Exposure Trainee - May ʹͲͲͷ – Sep ʹͲͲͷ

• Setting of banquet hall according to the function

• Preparation of different styles of settings like theatre style hall, conference hall, etc.

• Service of different types of food and alcoholic & non-alcoholic beverages according to the type of functions.

• Preparing requisitions of items to the food & beverages store in accordance with the party. Responsible for preplated & silver services.

• Service of all types of food & beverages according to the professional way of services.

• Setting up of executive rooms & also standard rooms

• Bed making

• Ensure the availability of all the amenities in the rooms

• Responsible for the cleanliness of each floors in the hotel

• Prepare daily occupancy report and pass it to the front office dept. ACADEMIC DETAILS

2006: Bsc Catering Science & Hotel Management, C.S.I. BACAS, Bharathiar University, Coimbatore 2003: Class 12th from Govt. Higher Secondary School, Edathala, Aluva 2001: Class 10th from Vidhyadhiraja Vidhya Bhavan.English Medium School, Aluva IT SKILLS

Well versed with Microsoft Office 2007,2010 & 2013 (Excel, Word, Outlook & PowerPoint) and Internet Applications PERSONAL DETAILS

Date of Birth: 23/04/1985

Present Address: Pratheeksha, NAD.P.O, Aluva, Ernakulam, Kerala, India Languages Known: English, Arabic, Hindi, Malayalam and Tamil

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