Executive Assistant Microsoft Office

Halina Fusiak-Barrios

Maywood, NJ *****

201-***-**** (cell/text) Email: *******@*****.***

SUMMARY

Candidate is a seasoned administrative/operational professional, accustomed to interacting and acting as a gatekeeper with members of the executive suite (C-level executives and Boards of Directors) -entrusted with highly confidential materials that contain information relative to legal, financial and M&A activities within global Fortune 500 companies. Acting in a special projects/project managerial capacity, she has coordinated high profile special events, performed office/vendor management and relocation services, as well as, human resource activities. Mrs. Fusiak-Barrios is accustomed to dealing with diverse cultures with poise and acumen – having traveled extensively– and understands nuances pertaining to various cultures within Europe, Asia and the Middle East. Additionally, she has excellent writing and presentation skills.

ACCOMPLISHMENTS

Citibank – Long Island City, NY January, 2017 – March, 2017

Executive Administrator to the Treasury Department - composed of Managing Director, Executive Directors and Analyst:

Ordered technical devices for new onboard staff and current staff from Market Place

Prepared staff personal information correspondence for distribution to the treasury department

Reconciled vendor disputes processing during requisition

Managed all office services as required

Morgan Stanley – New York, N.Y. (Fortune 500 Financial Services) May, 2005 – March, 2016

Executive Assistant to Legal & Compliance Division – composed of Managing Director, Executive Directors and Corporate Secretary of Morgan Stanley Bank, N.A. (MSBNA) and Morgan Stanley Private Bank, National Association (MSPBNA):

Orchestrated all activities related to MSBNA and MSPBNA Board Meetings, inclusive of: confidential presentation materials, contracts, Board meeting calendar, schedules and agendas. Responsible for archiving and ensuring security of confidential materials (Board Books)

Scheduled all departmental travel both domestic and international; dissemination and coding of complex multi-country expense reports with currency conversions

Vendor management of departmental invoices and reconciliation of vendor disputes

General Executive Assistant responsibilities: managed calendars, correspondence and phones for all executive staff (personal and corporate responsibilities)

The Pierpont Morgan Library & Museum – New York, N.Y. (Non- Profit) January, 1997 – March, 2005

Executive Assistant and Right-Hand to Chief Director of Operations

Project Lead empowered to act as advocate on behalf of the Director of Operations in multi-year renovation and relocation project of Morgan Library’s Facilities:

oWorked directly with vendors (subcontractors) in all phases of the project (architectural design, construction and facilities related areas (telecom, electrical, technology, display)

oResponsible for all legal license renewals and certificates for Library’s operational compliance

Created reports and monitored issues for appropriate escalation and coordination of resolution activities

Worked in conjunction with Library’s special events and exhibition staff to ensure all operational elements; triaged any operational issues

Acted as delegate for Director of Operations on special projects as assigned; facilities management activities

EDUCATION

Rutgers University in New Brunswick, N.J.; Katherine Gibbs School in Montclair, N.J.

SYSTEMS & SOFTWARE

Microsoft Office Suite (PowerPoint, Word, Excel); graphical programs (Visio); Expense Reporting Systems (Concur), Vendor Management Systems (Smaartweb and TyMetrix System), Travel Arrangements (American Express Travel Site)

LINKED-IN URL: https://www.linkedin.com/in/halina-fusiak-barrios-36969091

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