Executive Assistant

CYNTHIA ESPINOZA ***********@*******.*** Mobile 832-***-**** Houston, TX 77091

A highly qualified professional with extensive administrative experience and capably provides comprehensive support to full teams, all levels of management and executive leadership as well as advancing departmental objectives and companywide operations. My knowledge of business and management principles include workflow planning, resource allocation, leadership techniques, and coordination of people and resources. I would interface effectively with all levels of staff and management in a manner that promotes team building while developing a sense of cooperation.

I have 10+ years in composing correspondence, international travel, manager and executive calendaring, vendor invoice payments, electronic document control, weekly reports and all basic administrative functions.

At BHP I also served as backup Executive Assistant for the executive floor on a monthly rotating basis.

I am responsive to changing needs of environment and exhibit an energy level that can sustain periods of intense work. I bring experience and professionalism to your establishment with a sense of urgency for deadlines and confidentiality and discretion on all matters.

SUMMARY OF QUALIFICATIONS

Magnum Staffing/National Trench Safety

Executive Assistant to CEO and CFO Oct. 2016 – Feb. 2017

Contract assignment supporting executive staff, assisting with screening calls, executive meetings, domestic travel and ad hoc assignments. Adheres to utmost confidentiality on All issues while projecting a professional attitude with courtesy for client and company support.

BHP Billiton – Senior Administrative Assistant Nov. 2005 – Feb. 2015

maintained and scheduled busy executives’ email and calendar/international travel, enabling efficient use of time, answered phones, coordinated meetings

maintained executive contact data bases for holiday and event mail-outs

processed monthly expense reports for executive and team members, as well as reconciliation for BHP’s Purchasing Credit Cards for supplies, lunches and conference fees.

customer invoices: researched late payment issues with customer, followed through with company processes to ensure payments to completion

created presentations, spreadsheets, and graphics using PowerPoint/Excel, ensuring company guideline compliance on all raw data: (Charts, Pivot Charts, Graphs)

organized efficient filing systems using BHP’s documentum and PDF format conversions

in SharePoint: maintained department records and Records Retention schedules

Governance: updated the FCPA (Foreign Corrupt Practices Act) and Due Diligence database

Master Data – Processed vendor changes requests and updated vendor information

BHP’s eRoom and Documentum functions as formatting and converting from native files

generated Employee/Contractor Action Notification Forms for new employee candidates

supported new employees by getting them acclimated with BHP processes upon arrival

performed employee exit checklists and ensure exit compliance with company policy

generated G&A reports, requisitions for Purchase Order processing, service entry sheets, and manage workflow issues arising from departmental procurement

supported various special projects for senior management as needed; ensured hardcopy and digital formats where required were accurately produced in a timely manner and distributed and published as required.

produced printouts from company intranet eRooms and network drives

ad hoc projects included: 200+ contact updating in Outlook, 100-page presentations, offsite dept. event coordinating

Advanced knowledge of word processing applications, spreadsheet applications, database management, data file structures and downloading and importing common file types

Education

Houston Community College

Professional Secretarial Certification

Software Skills

Microsoft Word, Excel, PowerPoint, SharePoint, SAP, Lotus Notes, Outlook, Quicken, Typing: 70 wpm, 10-Key by touch

Contact this candidate