Assistant Administrative
Resume:
*** ********** ******, ****** ****, NJ 07305
e-mail: **.****@*****.***
EDUCATION:
**** - **** *** ****** **** University, Jersey City, NJ
Bachelor of Science in Business Administration
Specialization: Accounting- Cumulative average: 3.8
1993 - 1997 Hudson County Community College, Jersey City, NJ
Associate in Applied Science
Specialization: Management -Cumulative average: 3.9
1979 Drake Secretarial College, Jersey City, NJ
Certificate of completing studies in Shorthand and Typing
EXPERIENCE:
2015 Grand Street Property Management, Jersey City, NJ
Administrative Assistant – Sales Office
Register Prospective Tenants for Marketing Associates
Process payment of credit checks with Saferent program
Process tenant’s credit checks through Corelogic
Complete Leases and all documents to expedite the rental transaction
Enter tenant information in Lasso data base
Prepare daily report of rental progress for management
Make appointments for Marketing Associates
Maintain tenant files
2013 – 2015 Department of Health & Human Services, Fiscal Office, Jersey City, NJ
Secretarial Assistant Transcribing
Process Requisitions and Purchase Orders
Prepare Partial Payment Vouchers & NC Vouchers
Oversee the entire purchasing process until payment is made to the vendor
Check every fiscal document for accuracy of information including all backup
Coordinate bid specifications
Prepare Expenditure reports for reimbursement of the grant funds
Deposit grant checks in revenue accounts
Work with Law Dept. for review/edit of Resolutions/Agreements for vendor contracts
Compose e-mails and correspondence
Prepare Change Orders to increase encumbrance
Prepare General Ledger for grant accounts
Post all fiscal documents in an Excel program
Assist with maintaining employee attendance records
Enter employee attendance in Outlook Calendar
1994 – 2013 Department of Health & Human Services, Health Division; Jersey City, NJ
Secretarial Assistant Transcribing
Maintain list of Jersey City pools to schedule pool inspections.
Address constituent requests and concerns
Obtain information for Public Health Priority Funding report
Compose & edit letters, memos, Administrative Orders & Resolutions etc.
Distribute pay checks biweekly
Receive food establishment and public health nuisance complaints
Participate in special projects and assignments
Prepare Weekly Programmatic/Dashboard Report for Health Division
Assisted with the design of the Itinerant Application
Maintain office files
MARY JEAN PERKINS Page 2 of 2
1991 - 1994 Department of Public Works, Custodial Services Division, Jersey City, NJ
Secretarial Assistant Transcribing
Prepared annual budget
Encumbered funds for purchase of custodial supplies
Prepared and calculated running balances for partial payment contracts
Prepared reports e.g. list of vendors, contracts and inventory
Maintained and interpreted policies and procedures manual for staff
Maintained employee attendance records
1988 - 1991 Water Department, Fiscal Office, Jersey City, NJ
Senior Clerk Typist
Prepared annual budget
Prepared N.C. Vouchers and Requisitions
Ordered office supplies
Maintained calendar of meetings
Obtained delinquent water account information for collection staff
Prepared correspondence
Maintained office files
1987 - 1988 Law Department, Jersey City, NJ
Legal Stenographer
Maintained lawyer’s calendar
Communicated and corresponded with the courts
Prepared and served interrogatories and Pleadings
Coordinated the taking of depositions
Maintained legal documents and files
Typed Resolutions and correspondence
1984 –1986 American Marine Services, Jersey City, NJ
Secretary
Received cargo survey requests
Scheduled travel arrangements for cargo surveyors
Prepared cargo survey reports and correspondence
Prepared invoices for payment by insurance companies
1981 - 1984 Merrill Lynch, New York, NY
Senior Secretary
Submitted petty cash vouchers for reimbursement
Prepared and edited contracts, leases & pleadings
Maintained lawyers diary
Scheduled travel arrangements for attorneys
Assigned typing to word processing staff
1980 - 1981 Jersey City Medical Center, Jersey City, NJ
Secretary
Received and reviewed job applications
Administered typing tests
Sorted payroll reports
Maintained employee files
AWARDS: 1999 elected member of Delta Mu Delta National Honor Society
LICENSES: New Jersey Real Estate License
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