Administrative Assistant Office
Resume:
Katherine Rivera
acz0ki@r.postjobfree.com
Summary:
Significant experience in self- directed positions requiring effective phone manners, administrative, as well as communication, and interpersonal skills.
Experience:
Administrative Assistant - New Line Transport Logging & Compliance at CEMEX February 2016 – March 2017 (Temp)
• Responsible for assisting the Trucking Compliance Manager in ensuring compliance in driver hiring, driver qualification, and maintenance of DOT required compliance records.
• Populate and manage Keller Driver Qualification software to ensure all driver credentials and files are compliant with FMCSR
• Populate People Net eDriver Log system and assist in correcting eDriver logs and running violation Reports.
• Maintain file on each Truck for DVIR’s (Driver Vehicle Inspection Reports)
• Assist in populating the Driver Safety Performance Tracking spread sheets, and keeping folders on each Accident Incident by year.
• Conduct new driver basic hazardous materials, security awareness, and security plan training.
• Track and maintain all DOT required training records in accordance with FMCSR
• Manage and maintain all printed and electronic driver qualification files, medical files, and compliance files in a secure and confidential manner
• Manage and maintain all terminated driver qualification, medical and compliance files
• Complete Employment Verification requests for terminated drivers prospective employers per FMCSR
• Conduct periodic self-auditing of all DOT driver qualification files and records to ensure compliance.
Admin. Assistant/PA at GCB Entertainment
July 2014 - January 2016
Key Duties & Responsibilities:
• Scheduling and managing calendar, heavy phones, arranging travel, expenses, coverage and research.
• Work closely with high level executives, agents, and networks
• Handle confidential information with high level of discretion and sensitivity
• Organize and maintain materials for all current projects Administrative Assistant/Receptionist at Media 8 Digital Nov 2013 - July 2014 (Temp)
• Receive all incoming phone calls and forward them as necessary; Locate individuals in the office when incoming caller has expressed urgency
• Greet office guests warmly, notify host(s), direct/escort guests to conference rooms, and offer to take coats/wraps and/or store bags/luggage as necessary, offer beverage, tell guests where restrooms are located
• Update board to welcome office guests as needed
• Maintain schedule on public calendar, resolve scheduling conflicts as necessary.
• Executive Team Meetings (as directed by Executive Assistant (ME), coordinate tasks with Office Assistant
• Arrange hotels and transportation for VPs; work with Receptionist to make arrangements for meals; handle other requests as necessary
• Client/Guest/Internal Meetings (as directed by Executive Assistant, coordinate tasks with Office Assistant
• Work with meeting host(s) to handle room set-up; take/place meal orders, pick up orders, distribute, set up, and clean up; handle other requests as necessary Office Supplies (weekly)
• Maintain inventory and fulfill weekly order requests Office before scheduled guests arrive; decorating front entrance during Holiday Season (décor to be provided); Notifying Office Assistant of any needed repair/maintenance
Construction Administrative Assistant at NHSSF
August 2010- November 2013
Neighborhood Housing Services of South Florida
• Common job requirements include sorting mail, answering phones, taking messages and following up with customers.
• Organize meetings, arrange travel, manage records and monitor expenses.
• Traditional office duties, such as filing, copying, scanning, ordering supplies and overseeing supply reordering, are also performed.
• Help to ensure that project contracts and bids are complete and filed on time.
• Responsible for coordinating activities, such as workshops and meetings, off the job site.
• Greeting clients and customers. Monitoring and recording expenditures.
• Scheduling researching vendor prices or inquiring about participants' availability.
• Other duties include scheduling appointments and preparing presentation materials. Monitoring and recording expenditures.
Intake Counselor at Neighborhood Housing Services of South Florida
• The Intake Counselor/Receptionist answers phone calls, welcomes guests, enters data, respond to email, verbal and written inquiries, provides sales information as directed by sales staff and carries out office functions that provide administrative support for the Broward office and homeownership personnel.
• Register customers for homebuyer education classes, foreclosure clinics, financial fitness classes, and post purchase classes.
• Contact customers to remind/confirm their attendance at an upcoming class or clinic. Update and monitor monthly attendance reports for all classes. Enter customer data into CMAX tracking software.
• Assist in preparing for homebuyer education classes and foreclosure clinics, including room set up and copying handouts.
• Participate in off-site homebuyer education classes, financial fitness classes and post purchase.
• Perform other responsibilities and tasks as assigned by Director of Homeownership Promotion. Miami Dade Community College
Radio and TV Production, 2003 –
High School- Basic
Languages: Spanish, English
Computer Software ( MS Office, Outlook, Word, Excel, Power Point, QuickBooks), Office equipment
(multiline phone systems, faxes, postage machines).
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