Accounts Payable Customer Service

Maria Teresa Shafer

***** ***** **, ******** ** *0703

************@*****.***

Tel 714-***-****

Objective

Seeking a position in Accounts Payable that utilizes extensive knowledge of accounting principles, client relations, account management and ledger procedures to meet challenging business demands.

Core Qualifications

Exceptional A/P and A/R processing productivity

Oustandingl ability to handle a high-volume fast-paced work environment.

Excellent organizational, time management and analytical skills.

Strong problem resolution capabilities

Great customer service skills both externally and internally.

Proficiency at bringing delinquent accounts current

Knowledge of accounting principles and General ledger.

Experience

MARRS Corporation (Admin Support A/P and A/R ) Nov 2016 - Present

Fullerton, California

Provide administrative support to Parsons Engineering Group on their I-405 Improvements project, by reviewing sub-consultants’ monthly billing for completeness and accuracy based on their contracts; check the correctness of cumulative to-date values including retentions, verify that labor rates and amounts are accurate and adequately supported by pay registers or approved time sheets, that other direct costs (ODC) are per contract rate schedule and accompanied by supporting documentations.

Audit expense reports based on progress reports showing summary of work accomplished for a certain period of time; checking conferences and meetings held on specific dates and locations; requiring program manager’s approval and supporting documents on expenses not specified in contract.

Created spreadsheets to reconcile sub-consultants summary billing with Parsons’ records from 2014 to current period.

Gate Gourmet (A/P Analyst) Oct 2016 – Nov 2016

Manassas, Virginia

Processed local and international invoices exclusively for Delta Airlines, matching PO’s with item descriptions, quantities and unit prices; ensuring payment is in the right currency and reflecting equivalent amount in US dollars.

Processed 40 to 80 invoices daily, contacting both purchasers and suppliers to verify price discrepancies before manually approving in the system for payment.

Regularly monitoring invoices in "Suspended” status, notifying procurement department on purchases already invoiced but not showing records of receipt.

Effectively reconciled accounts with misapplied payments and long past due balances.

Aurora Flight Sciences (A/P Accountant ) April 2016 – Oct 2016

Manassas, Virginia

Coded and processed both PO and NON-PO invoices for Virginia and Mississippi locations.

Reconciled eleven PO and NON PO credit card statements.

Processed American Express and Enterprise monthly statements, verifying GL and project tasks through Concur.

Regularly reconciled vendor statements; resolved account issues with vendors.

Posted journal entries on travel expenses.

Assisted accounting manager with bank reconciliation.

Southwest Carpenters Training Fund (A/P and A/R – Contractor) Nov. 2013 – May 2015

Los Angeles, CA

Full cycle A/P

Streamlined the existing A/P system by the implementing a completely new desktop procedure.

Implemented new alpha - numeric vendor coding format for vendor names; replaced hundreds of existing vendor codes with the new format.

Created a uniformed invoice number format for payables that did not have invoice numbers for easier reference.

Set up guidelines for all facility locations in the submission of their invoices, strictly requiring the attachment of their purchase orders and delivery receipts; requiring facility managers to fill out and sign the Missing Document Verification form for every missing document.

Create an A/P timeline, assigning specific days of the week for entering invoices and only one day for check run and filing.

Complete a manual on the new policies and desktop procedures as reference for the A/P department.

BilledTexas and Arizona Grants for the reimbursement of carpenters’ expenses from May 2013 to April 2014.

Shea Properties (Accounts Payable Specialist) June 2005 - February 2013

Aliso Viejo, CA

Responsible for the payables fourteen residential/ commercial properties; processing up to 200 invoices daily

Batched and verified correctness of expense codes; verified correct approval based on invoice amount.

Audited expense reports and check requests, checked all receipts and other supporting documents, verifying the legitimacy of expenses; verified approvals and signatures.

Resolved account issues involving huge dollar amounts, requiring comprehensive research and investigation.

Effectively brought delinquent accounts current;

Assisted vendors in cleaning up our accounts from their misapplication of payments.

Negotiated payments with vendors on service interruptions.

Timberline job cost accounts payable for apartment communities with upgrades

A/P101 presentations for community managers and personnel.

Logged cash receipts before submitting to A/R.

Corinthian Colleges, Inc (Accounts Payable Representative) May 2004 – June 2005

Code and process a minimum of 400 invoices a week.

Reconcile vendor statements on a regular basis.

Resolve issues with vendors on duplicate or over payments, and short payments, sales taxes, and finance charges.

Requested refund checks or credit memos from vendors: month-end accrual

Full cycle Accounts Payable from batching, coding, entering invoices into the system, cutting checks

Process debit memos, applied applicable discounts, reconciled statements and maintained vendor files

Review, edit batches and post to ledger on a daily basis

Scanned and indexed invoices for electronic filing.

Carpenters Trust for Southern California Jan 2002 – May 2004

Full cycle A/P.

Reviewed and processed 30 invoices daily for five trust accounts.

Reconciled five bank /investment accounts.

Posted general and recurring journal entries.

Performed data entry for payroll taxes, vacation time and contributions.

Computer Skills

Yardi Systems, Timberline, JD Edwards, MAS 90/Sage, PeopleSoft, Kronos, Abra, Great Plains, SAP, Logic, Microsoft Office (Excel and Word), Concur Expense Reporting, Avid Exchange, Quickbooks

Education

Philippine Women's University, Manila, Philippines

College Degree : Bachelor of Arts in Business Administration, Majored in Banking and Finance

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