Sales Administrative Assistant

SUSAN E. BELLANTONIO

** ****** **., ******, ** **340 561-***-**** **************@*****.***

QUALIFICATIONS:

* Unblemished record of increasing profits and recovering overdue payables.

* Professional interaction with internal and external customers.

* Strong communication skills, both verbal and written.

* Extremely strong organizational skills.

* Very strong proficiency in the following programs:

Microsoft Office/Office 365 PowerPoint Word

Quickbooks Excel Outlook

ACT

* Proven record of taking unmanageable situations and making them manageable.

10/07 – 10/16

13D Research, Inc./Sagitta PC

Executive Assistant

Preparation of financial newsletter to clients actual physical preparation of newsletter, not writing of articles.

Research and verification of research for analysts.

Uploading of articles (excerpts) to website and assignment of themes for articles.

Created spreadsheet of all quotes used in publication since 2004 to ensure non-duplication.

Upgrade/maintenance of library When I first took the position the library was in total disarray. I organized and set up spreadsheet so we knew where all books were (both in Sun Valley, ID office and Boca Raton office).

Live transcription of phone conversations.

Transcription of videos.

Research as requested by CEO and other financial analysts. Saved CEO over $25K in finding out-of-print books on the web.

7/2003 – 9/07

Vikra Consultants, Inc./Lake Worth, FL

Office Administrator

Preparation of Investigative Reports to insurance companies relative to investigations of fires of accidental/suspicious nature.

Management of all invoicing to customers. In 6 months recovered over $60,000 in long outstanding invoices.

Evidence custodian – Maintain database and detailed records of all evidence taken into custody during fire scene examinations. Maintain contact with clientele regarding storage or disposal of evidence.

4/2001 – 4/2003

Lang Management, Inc./Delray Beach, FL

On-Site Property Administrator

Liaison between over 25 contractors and 9-member Executive Board of Directors of the Master Property Owner’s Association of an upscale gated community.

Responsible for resolving over 200 issues a year relating to landscaping, electrical problems, irrigation, lakes and roadways.

Worked with 12-member Security Management team to ensure property security.

Preparation of all documents pertaining to the Master Property Owner’s Association.

Preparation of over 100 informational packages a year for Executive Board members.

Responsible for record keeping at monthly board meetings as well as special committee meetings.

5/1999 – 4/2001

Sports Trend Info/West Palm Beach, FL

Sales Administrator

Routed over 350 information requests per month for services provided by the organization.

Liaison between Sales Department and customer base of over 1,000.

Prepared over 200 detailed sales reports per year for major companies, including Nike, Adidas, Skechers, Merrill Lynch and major retailers such as Kohls, Footlocker and Sports Authority.

Scheduled all aspects of travel to over 150 meetings a year for sales team.

5/1997 – 11/1998

South Florida Water Management District/West Palm Beach, FL

Staff Administrative Resource Associate (Leased Employee)

Standard Administrative/Secretarial functions. As a leased employee I provided expert replacement duties for persons in various skill positions in the organization, sometimes doing two or three completely different jobs in a week, including:

-- Government and Public Affairs – Dissemination of press releases, large mass mailings, questions from general public, scheduling of public appearances.

-- Technical Services Department – Helped with compilation and analysis of employee survey information and development of database.

2/1989 – 10/1996

UNIMIN Corporation/New Canaan, CT

Executive Sales Administrator

Correspondence, travel and administrative duties to Senior Vice President of Sales and Marketing and the Vice President of Sales, planning all aspects of travel for sales team.

Preparation of monthly statistical reports to top 10 customers of UNIMIN, comparing year to date sales with historical performance, enabling more accurate forecasts for production and consumption.

Statistical reports and analyses to Executive Management Group, tracking selling trends along with a comparison of 10 years of information for comparative and forecasting purposes.

Involvement with Continuous Improvement Teams. Chaired 35-person Administrative Team whose objective was to standardize processes and software/hardware among 5 Regional Sales Offices and Corporate Headquarters.

References available upon request.

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