Administrative Assistant Real Estate

DENISE CASTRACUCCO

Yonkers, NY *****

347-***-****, E-Mail: ******@*****.***

EMPLOYMENT

*/**-******* – Primiano Electrical Contracting, Yonkers, NY

Executive Assistant/Project Coordinator

Project: New York Aquarium/Rockefeller University/MOMA

-Interact with all Vendors

-Type all correspondence

-Gather information for bids/Takeoffs/-Address RFI’s for projects

-Interact with contractors/attend site meetings

-Order material in according with time schedule of project

-Billing/Invoicing/AIA input

-Filing/supply maintenance/answer phones/conference/meeting details/travel arrangements

4/11- 4/16- American Specialties, Inc., Yonkers, NY

Administrative Assistant/Project Manager - Division 10 Specialties

-Manage project from contract signing to Close of Project/Receive, read and edit contracts for compliance for General Manager's signature/Attend all contract signings for negotiations and further changes

-Enter job into Sage - Job Maintenance Program to track costs

- Work with contractors to insure all material is delivered and installed according to phase of job.

- Jobs include: World Trade Center Tower 3/NYPH Koch Center/

NYU Kimmel/WTC Pathway/Freedom Towers/SCA School Projects

-Calendar material need and installation/Send submittals/RFI’s/Change Orders/Review Shop Drawings for installation/Certified Payroll/AIA Documents/OCIP/OSHA Certifications

-Billing and type all correspondence/Prepare close out documents

01/10-02/11 Unicorn Contracting Corp., White Plains, NY

Executive Administrative Assistant – Real Estate Developer/Attorney

-Managed White Plains office/Gathered information on properties for weekly conferences/record minutes for Board of Directors

-Travel to see sites/properties/met with brokers-real estate agents

-Interact with developers, contractors, site managers/Typed legal documents/project documents

-Responsible for all vendor contracts-reading and changes, if necessary

-Typed all correspondence/e-mail/Petty cash disbursement/reconciliation/ordering all supplies/maintain office

10/08-7/09 Welco Realty Co.,Inc., New Rochelle, NY

Executive Administrative Assistant-Owner/Broker and Attorney

-Interact with brokers/clients/landlords/tenants/type legal documents

-Experience working with tenants and building/property issues/interact with vendors

-Prioritize E-Mails on Outlook/Meetings/Calendar

-Respond immediately to E-mails/write correspondence

-Create/update property brochures/flyers/coordinate broker conferences

-Heavy phone/filing/dictation

OTHER EMPLOYMENT

3/07-9/08 HODGES, WALSH & SLATER LAW FIRM, White Plains, NY

Legal Secretary- Litigation/Criminal Lawyer/Medical Malpractice

- Manage calendar/court appearances/Interact with clients/schedule conferences

- Assist attorneys in all phases of case management, initial intake to litigation and trial preparation

-Maintain, organize and manage client files, discovery material

-Trial preparation, coordinate materials and prepare trial notebooks and court exhibits

-File pleadings/motions with court/EBT’s/depositions

-Data entry, open new client files, enter time slips for billing

-Draft correspondence, answer phones/heavy client contact/dictaphone/transcription/filing

1996-2009-MICHAEL CASTRACUCCO & SONS MASONRY, INC., Bronxville, NY

Chief Financial Officer/Executive Assistant

- Create job estimates using Quickbooks/track jobs/A/R- A/P - Employee payroll/Interact with vendors

- Type all documents/respond to e-mails on Outlook/billing

- Advertising/promote business/answer phone/filing

1989-1996-CURTIS, MALLET-PREVOST, COLT & MOSLE LAW FIRM, New York, NY

Sr. Legal Secretary- Litigation/Criminal/Real Estate Partner+ 2 Associates

- Interact with clients/schedule meetings/conferences/Typed all correspondence

- Travel arrangements/expense reports/calendar/court appearances/Tracked client billable hours using Timeslips

- Dictation/Dictaphone/answer phones/filing/

1982-1989-AMERICAN BRANDS COMPANY, Greenwich, CT

Mergers & Acquisitions Department - Assistant to CFO

EDUCATION-- Iona College – Business/ Simmons Business School/Intern-IBM A/FE Corporation

SKILLS - MS Word, Outlook, Excel,Powerpoint,Quickbooks,Shorthand, Dictaphone, Type 75wpm

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