Administrative Assistant
Resume:
Lesa D. Filep
****.*****@*****.*** 204-***-****
Service focused, technically skilled and hardworking professional with 10 years of experience as an Executive Assistant, Administrative Assistant and Hotel Manager.
Expert interpersonal and communications skills – known for tactful handling of sensitive, confidential issues; ability to resolve customer complaints/concerns; and timely completion of polished, executive level reports and presentations.
Reputation for dependability, dedication and enthusiasm. July 2015 – Present
Ceratec, Inc.
Executive Assistant to the VP, Inside Sales Assistant West to the Regional Manager, Winnipeg, MB
Administrative duties related to the management of major/commercial accounts, buying groups, and coordinate internal communication in regards to said accounts.
Liaise and facilitate the flow of information and communication with the sales force.
Collaborate the Sales Representatives participation in various promotional events as well as the logistics related to their presence.
Collaborate with the National Accounts Team regarding the development of new projects and opening accounts.
Liaise with Workplace, Safety & Health on inspections.
Work on multiple projects related to the sales development and support the department in administrative as well as training activities related to sales.
Coordinate all travel arrangements for all sales reps, VP and the Regional Sales Manager.
Data entry set up into builder files for major buying groups.
Payroll entry, vacation and sick leave entry for employees via Kronos.
Manage the showroom, arrange meet and greet luncheons for prospective clients.
General office duties such as: organize all incoming mail, order of office equipment, manage alarm systems via SI Alarms, input of expense accounts, tracking of employee’s vacation and sick time, answering and re-routing all incoming calls, maintain and organize the filing system People Corporation - Executive Assistant to the Vice President, Winnipeg, MB
Arrange and coordinate travel arrangements.
Prepare meetings agendas and supporting material for distribution.
Track expense accounts.
Screen and prioritize incoming calls.
Maintain executive calendars and meeting agendas.
Preparation of materials used in executive presentations. Manitoba Home Builders Association, Winnipeg, MB – Administrative Assistant
Scheduling of appointments and receiving visitors.
Prepare meetings agendas and supporting material for distribution.
Transcribe and draft minutes of board meetings.
Create action list for management staff from board meetings.
Reply to general information requests with accurate information.
Update and maintain the membership list.
Enhanced the use of Constant Contact, an online marketing tool offering email marketing, social media marketing, online survey, and event marketing in order to reach all the members of the MHBA in a consistent and timely manner.
Code and file material according to procedure.
Purchase, receive, and store the necessary office materials.
Back up electronic files using proper procedures.
Code and file financial material according to established records management procedures.
Prepare accurate bank reconciliation and deposits.
Maintain and update the company web-site.
Assist in the support to increase numbers for various courses, such as the New Home Sales Agent Course.
The Waterview Inn, Kenora, ON – Term Position - Manager
Maintained all the accounting, entered all back dated invoices into SAGE Accounting Software.
Restructured the work force.
Managed and updated all vendor accounts including back dating all on demand checks.
Prepared accurate bank reconciliation and deposits.
Coordinate monthly payroll functions.
Liaised with bankers, insurers and solicitors regarding financial transactions.
Coordinated trades contractors for the final phase of construction. Alllwright Contracting Ltd., Victoria Beach, MB – Executive Assistant
Provided administrative support to the CEO of the company with a demonstrated ability to improvise, improve procedures and meet demanding deadlines.
Coordinated trades contractors scheduling with on-going projects.
Estimated and quoted on various materials required for projects, ordering of said supplies.
Communicated weekly with clients abroad on the update of their projects.
Developed and administered the COR manual.
Prepared bank reconciliation and deposits.
Took required courses to become the Compliance Officer.
Developed and maintained the company web-site and FaceBook page.
General office duties such as: ordering of supplies, maintaining the filing system, answer and screen incoming call
Winnipeg River Learning Centre, Pine Falls, MB (new start-up program) – Administrative Assistant
Assisted the Manager in the design and implementation of the office, the students and information systems, and seeing those systems administered.
Researched short programs for the learning centre, determining community needs and delivering programs based on those needs.
Researched appropriate grants, applied and received funding for the start-up of the centre.
Prepared the enrolment, collected registration fees and statistical reports for programs; as well as provided the Manager with activity reports.
General office duties such as electronic fax distribution, ordering of all office supplies, coordinate all travel arrangements.
EDUCATION:
Business Administration Diploma – Red River College
Bookkeeping and Accounting for a Small Business – Red River College
Human Resource – Compliance Officer Certification REFERENCES:
Janet Constable, Manitoba Home Builders Association – 204-***-****
Bonnie Chwartacki, VP of People Corporation – 204 -940-3933
Dave Allwright, CEO of Allwright Contracting – 813-***-****
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