Executive Assistant Sales

JEANETTE (“JAYE”) LUETHYE

**** ***** ******** ****

Charlotte, NC 28277 Cell 704-***-****

SUMMARY

Highly experienced and enthusiastic Executive Assistant. Expertise in all administrative, support and multi-faceted executive responsibilities. Thorough and precise with exceptional organization abilities. A personable, proactive and positive contributor/team player with initiative and a strong work ethic.

Confident and decisive under stressful conditions.

Effective troubleshooter; accountable for getting the job done.

Well organized; strong in planning and implementing programs.

Outstanding communication skills; both one-on-one and before groups.

Committed to high quality production and continually sharpening skills.

COMPUTER AND OFFICE EQUIPMENT EXPERTISE

Windows MS Access Oracle

MS Power Point MS Excel Internet knowledge

MS Word Outlook Binder/Copier operations

10-key adding machine Facsimile machines Multi-line phone systems

SELECTED AREAS OF ACHIEVEMENT

Coordination

Arranged and coordinated domestic and international travel, created travel calendars and

scheduled internal and external meetings. Located out-of-state meeting facilities, organized

transportation of groups, shipped necessary documents. Completed tasks in required time

frame. Received recognition award.

Maintained responsibility for all correspondence to sales colleagues located throughout

approximately 12 states, plus coordinated meetings, brochures, mailings, presentations, etc.

Maintained contracts, calendars, administered collective bargaining agreements. Facilitated

communications and correspondence will staff, outside colleagues, customers and vendors.

Assisted upper management in coordination of machinery sales, shipment and service from

European parent company, charting delivery, importation and customs clearance, and the

invoicing for equipment, services, costs incurred, etc.,

Jeanette (“Jaye”) Luethye - page 2 - 704-***-****

Excelled in creative, maintain and presenting records and information in readily useable form.

Developed and produced numerous operating manuals and reference books outlining company

procedures, forms, formats and guidelines (with examples) that streamlined previous business

practices. Created employee reference data records; tax forms, reference sheets.

Formulated a thorough and detailed equipment order process that was concise, descriptive, and

updated daily. The order format became a tool that every department could depend on to

schedule income forecasts, servicing and installation requirements, sales calls and serve as a

complete source of reference.

Created detailed records showing complete shipping details of equipment imports and exports,

custom clearance in the U.S., and ground transfer to the customer plant. Resulted in having

accurate details available for the shipper, receiver and all departments.

Initiated a supply purchasing system that reduced supply costs and redundancies of orders.

Created expense reports, reconciled expense accounts and converted currencies. Prepared

invoices and processed invoices for payment. Received check payments and allocated

accordingly. Ordered supplies and equipment.

Organized supply cabinets and devised a central storage system which reduced duplication.

Gathered model, serial numbers, etc. on copiers, fax machines, land printers, and individual

printers for 36+ employees and created a reference sheet for reports and supply criteria.

TEAM COMMITMENT AND INITIATIVE

Reported activity to Senior Vice President and kept him apprised of the department functions

and actions in relation to his supervision of union issues.

Earned two spot awards – one for a PowerPoint presentation that gained favorable recognition

for Administrator; the other one for coordinating and facilitating all logistics of an especially

difficult union negotiation meeting.

Traveled to France to parent organization to meet personnel. Formed close bond and learned

first-hand the country’s culture and procedures. Earned the air ticket through many dealings

with Swiss Air in arranging travel for colleagues – no cost to company.

Educated self to develop specialized knowledge about company machinery, services, equipment,

and in the custom coding and clearance of different types of imported goods. Became an asset

to each department and to clients.

Trained new administrative staff on policies, presented verbal, written and PowerPoint presentations.

Volunteered to complete a project for mailing tax form 1099s to vendors. Telephoned 150+

vendors, faxed forms to complete their vendor files, completed and processed the forms.

Selected to work for new organization when company was sold. As the company grew, assumed

expanded responsibilities. Received regular salary increases, year-end bonuses.

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PROFESSIONAL EXPERIENCE

ADVO-VALASSIS-HARLAND CLARKE 5600 77 Center Drive, Charlotte, NC, 28217 2003 – present

Sales Administrator

VALASSIS (NYSE=VCI) is a leader in intelligent media delivery, providing over 15,000 advertisers

proven and innovative media solutions to influence consumers wherever they plan, shop, buy and

share. Was downsized September 30, 2016.

CSX (formerly Sea-Land Service), Charlotte, NC 1996 – 2003

A leader in international port terminal operations and development also providing ocean

transportation and logistics services to and from the continental United States, Hawaii, Puerto

Rico and Guam.

Executive Assistant (2000 – 2003)

CFO, Finance Director, HR Director, IT Managers and corresponding Departments

Executive Assistant (1999 – 2000)

Senior Vice President of Sales/Marketing, and Sales Department

Executive Assistant (1996 – 1999)

Labor Relations Department – Vice Presidents and Senior Vice President

N. SCHLUMBERGER (USA), INC., Fort Mill, SC 1981 – 1996

Office and Order Administrator

U.S. Subsidiary of European (French) Textile Machine Manufacturer

EDUCATION

Iowa State University, Liberal Arts/Major – Elementary Education/Minor

Central Piedmont Community College, Charlotte, NC

Conversational French Import-Export Management

Business Letter Writing Notary Application and Certification

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