Project Management

Paulette Davis

Document Management Professional

Houston, TX 77047

***********@*****.*** - 832-***-****

A results-driven and client-focused team-player demonstrating meticulous attention to detail and a high-level of accuracy. The capacity to prioritize and manage multiple responsibilities simultaneously, proactively resolve issues, consistently exceed established goals and interact effectively with all levels of support staff. Strong written, oral, and technical aptitude with a broad-based knowledge of Electronic Document Management Systems (EDMS).

Willing to relocate: Anywhere

Authorized to work in the US for any employer

WORK EXPERIENCE

Senior Civil Court Clerk, Contractor

Harris County Civil Court House - Houston, TX - June 2016 to Present

• Prepare and issue orders of the court such as citations, answers and amended petitions.

• Prepare dockets of cases to be called.

• Prepare documents by recording the outcomes of court proceedings.

• Examine and process E-filed documents submitted to courts for adherence the Texas Rules and Civil Procedures.

• File stamp, barcode, and scan documents to be filed in the case file.

• Perform work in an efficient manner and maintain productivity standards. Unemployed

Unemployed - Houston, TX - February 2016 to June 2016 Document Control Specialist, Midstream Contractor

Crestwood Midstream Partners LP - Houston, TX - May 2014 to February 2016 Act as liaison between company functional groups and contractor personnel to ensure compliance with Contract Performance Procedures.

• Conduct needs assessments to identify document management requirements.

• Consult with end users regarding problems accessing electronic content.

• Monitor regulatory activity to maintain compliance with records and document management procedures.

• Implement electronic document processing, retrieval, and distribution systems in collaboration with other disciplines.

• Coordinate and prioritize the activities for the document control group.

• Ensure all documents are received as defined in the purchase order and the supplier data sheet.

• Quality check the metadata is complete and accurate for each file in the project database.

• Provided status reports on the activities in document control that may have an impact on the project.

• Prepare transmittals for outgoing documentation. Document Controller, Upstream Contracotor

Williams Energy - Houston, TX - September 2012 to May 2014

• Control and management of internal offshore engineering and design documents as well as control and management of vendor and sub-contractor documentation.

• Accurately maintain Master Document Register.

• Interface with internal offshore departments as well as suppliers, site personnel, and fabricators as required to ensure timely and complete document submittals.

• Verify and formally receive final documentation from project vendors.

• Closeout project documentation (scanning, archiving and indexing of data). Document Control Lead II, Downstream Contractor

Jacobs S.A. Morocco - Casablanca - March 2010 to September 2012

• Acted as the primary point of contact on the project.

• Receives, processes and expedite internal and external distribution of supplier documentation.

• Monitor the Master Document Register progress; assign document numbers to all submitted project documentation.

• Ensure accurate and timely release of all documentation.

• Coordinate transmittal work flow for incoming and out-bound transmittals for all project document review, consolidations and approval between the contractor and the client.

• Manage and distribution of technical data, engineering and supplier drawings, change orders, purchase orders, specifications, and other project-required documents.

• Ensure compliance and execution of established Standard Operating Procedures.

• Provide leadership, coaching and mentoring to the document control team.

• Review work throughout the work process and ensure that it has been performed properly. Document Control Lead II, Downstream

Jacobs Engineering - Houston, TX - January 2007 to March 2010

• Acted as the primary point of contact on all assigned projects; interfaced with internal and external clients, developed execution and staffing plans, presented man-hour estimates, and issued project specific status reports.

• Performed quality checks on all documents, drawings, change orders, and specifications; verified completeness and accuracy of data prior to placement in the Electronic Document Management System

(EDMS).

• Collaborate with the Requisitioning Engineers to resolve discrepancies; compiled and posted required document changes to the project EDMS and notified project disciplines.

• Prepared transmittals, distributed data, and updated and maintained the project EDMS.

• Worked in tandem with the Reproduction Department for required duplication associated with copy and distribution requirements on a per project basis.

• Followed up with Engineers concerning documents in review to expedite the document approval process.

• Supervised the work of Junior Document Control Specialists; provided ongoing training, leadership, and support.

Key Accomplishments:

• Earned two (2) performance-based promotions during company tenure.

• Awarded a Commendation for Exceptional Contribution to the Document Management Group, 2007; recognized for the ability to carry out tasks with little-to-no supervision, stay focused and committed to time schedules for project completion, and willingness to do whatever was required to succeed. Vendor Document Control Specialist

Thermon Heat Tracing - Houston, TX - October 2000 to January 2007

• Managed document control activities to ensure the latest, most-up-to-date revision of appropriate documentation was made available to all users in a timely manner.

• Performed clerical duties related to the creation and maintenance of documents.

• Developed and maintained a comprehensive filing systems/computer database to retain all documents.

• Preserved files featuring the latest revisions of documentation; ensured the proper removal/disposal of obsolete/superseded documentation.

Key Accomplishments:

• Constructed, employed, and maintained an EDMS using Microsoft Access. EDUCATION

Bachelor in Science in Managment

National American University - Katy, TX

March 2017 to September 2017

SKILLS

Document Management Professional, A+ Certified Professional, Sharepoint, Lotus Notes, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Microsoft Visio, Microsoft Project MILITARY SERVICE

Service Country: US

Branch: United States Army Reserve

Rank: Honorable

August 1981 to May 1987

AWARDS

Higestest Honors

August 2016

Officially recognized and congratulated for outstanding performance during the Spring 2016 quarter. Perfect Attendance

August 2016

Officially recognized and congratulated for outstanding performance during the Spring 2016 quarter. CERTIFICATIONS/LICENSES

CompTIA A+

August 2003

CompTIA® A+ Certified Professional; Career ID#: COMP10599723 Issued: August 2003 GROUPS

Project Management Institute

June 2015 to Present

Project Management Institute- Student Member ID 4160047 Expires June 2017 TWIC

May 2015 to Present

(TWIC) Transportation Worker Identification Credential – Expires 2020MAY21 ADDITIONAL INFORMATION

Key Accomplishments:

• Earned two (2) performance-based promotions during company tenure.

• Awarded a Commendation for Exceptional Contribution to the Document Management Group, 2007; recognized for the ability to carry out tasks with little-to-no supervision, stay focused and committed to time schedules for project completion, and willingness to do whatever was required to succeed.

• Constructed, employed, and maintained an EDMS using Microsoft Access.

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