Office Assistant
Resume:
PROFESSIONAL AND PERSONAL REFERENCES AVAILABLE UPON REQUEST
DONNAM. O’DANIEL
Springfield Gardens, NY 11413
718-***-**** (H) * 917-***-**** (C) * 212-***-**** (O) Email: *********@*****.***
SKILLS
Microsoft Word, PowerPoint, Excel, Outlook, Adobe Acrobat, eCopy, PDF Nuance DeltaView, CompareRite, iManage, Interaction, EDGAR (Electronic Data Gathering Analysis and Retrieval), electronic filing (PACER), Transcription (Dictaphone), Typing (80 wpm) and Shorthand (Gregg – 90 wpm).
EXPERIENCE
5/10 to Present: FordHarrison LLP, One Grand Central Place, 60 East 42nd Street, 51st Floor, New York, NY
Office Contact/Legal Assistant in satellite office of national labor and employment law firm.
Duties as Office Contact involves coordinating any services that need to be completed for the office by building management; interview/termination of staff employees (with managing partner’s approval); correction of time entries for staff
(ADP); coordinate any tasks that need to be handled for the New York office from the main office in Atlanta, GA; delegation of work to be done in the event a staff member is absent; contact person in the event of an office emergency/closure. ensure that operating invoices (for rent, maintenance and operations, office supplies and equipment) are handled in a timely manner; review, revise and finalize monthly invoices distributed to clients for payment; ensures that work hours for staff are properly designated and reported to main office; ensure that all proprietary and financial information is kept confidential; monitors and records petty cash disbursements and reconcile to replenish; respect and maintain confidentiality of the office, its records and restricted information; understand role in safety and disaster plan; strong attention to detail and organizational skills required; attend all required training, in- service, and staff meetings; strive to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices.
Legal assistant to managing partner and one senior partner. Duties involve typing, filing, screening telephone calls, scheduling meetings, preparing itineraries, maintaining expense reports, entering daily time for billing purposes, reviewing and categorizing electronic mail, updating calendar and contacts, reviewing and correcting client bills before sent out to clients each month, organizing outings for clients, and distributing monthly marketing bulletins (hard copy and e-mail) to managing partner’s contacts.
1/09 to 2/10: Working various temporary and voluntary secretarial assignments in Charlotte, NC with the prospect of obtaining permanent placement. (Relocated back to New York from Charlotte in March of 2010).
2/08 to 1/09: Alston & Bird LLP, Charlotte, NC
Legal Secretary in IP Litigation Department (Trademark and Prosecution). Assisted PROFESSIONAL AND PERSONAL REFERENCES AVAILABLE UPON REQUEST two partners and one associate. Duties involved typing, maintaining files
(correspondence and pleadings), screened telephone calls, scheduled meetings, scheduled traveling arrangements and prepared itineraries, and maintained expense reports and timesheets for billing purposes.
8/05 to 1/08: Arnold & Porter LLP, New York, NY
Legal Secretary in Litigation Department. Assisted one senior partner and two associates. Duties involved typing, filing, screening telephone calls, scheduling meetings, preparing itineraries, and maintaining expense reports and timesheets for billing purposes. (Moved from New York to Charlotte, NC). 10/03 to 7/05: Fross Zelnick Lehrman & Zissu, P.C., New York, NY Litigation Secretary in a law firm that specializes in trademark and copyright law. Duties involve filing documents with courts and U.S. Patent and Trademark Office on a timely basis, typing, general office filing, internet research for various trademark infringements on behalf of our clients, maintaining monthly billing, and time and expenses for attorneys.
5/99 to 10/03: Shearman & Sterling LLP, New York, NY Legal Secretary in Litigation Department. Assisted two associates, case manager and two legal assistants. Duties involved typing, filing, screening telephone calls, scheduling meetings, preparing itineraries, and maintaining expense reports and timesheets for billing purposes. Also worked in Document Processing department as a Lead Operator/Acting Assistant Supervisor. Duties involved creating and revising documents (in Word, PowerPoint, Excel and EDGAR), assisted supervisor with control desk whenever necessary (logging assignments, delegating assignments to staff, scheduling temps for weekly assignments, communicating with supervisor and assistant supervisor when desk was turned over to the following shift). Also assisted supervisor on weekend shift. EDUCATIONAL BACKGROUND
Attended the University of South Carolina (Columbia, SC). Majored in Secretarial Science (September 1979 to December 1981)
Attended Spring Valley High School and Wilson Vocational Center. Graduated June 1979. CERTIFICATIONS:
New York State Licensed Notary.
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