Administrative Assistant Executive
Resume:
KELLY J. D’AGOSTINO
Brooklyn, NY 11223
***********@*****.***
EXPERIENCE
Stendertainment Marketing, Inc., Parkland, Fl October 2014 – July 2016 Administrative Assistant
Managed and maintained President’s daily schedule, including scheduling of meetings, calendar management, etc.
Spearheaded and organized key meetings including but not limited to, coordinating meeting rooms, meeting materials, catering, etc.
Drafted client responses & quotes for all Print/Online articles (Local & National)
Prepared all quarterly recaps, brand decks, experiential decks and client one sheets
Handled and managed quarterly brand budget, including vendor invoicing & payments
Coordinated all travel arrangements (Domestic & International) and prepared expense reports
Responsible for team meeting notes, recaps and next steps PLEASE NOTE EMPOYMENT GAP DUE TO PERSONAL/FAMILY OBLIGATIONS Dentsu America, Inc., New York, NY November 2007 – January 2011 Executive Creative Administrative Assistant
Personal and professional assistant to the Chief Creative Officer, Executive Vice President of the Creative Department; Responsibilities include but not limited to:
Personal: handling of all family medical insurance claims and reimbursements; dentist and doctor appointments, traffic tickets, personal shopping, party planning and family vacations
Professional: literal right arm in keeping CCO’s calendar, schedule and sanity; extensive international & domestic travel, expense reports and filing of all creative work
Team assistant to the entire creative/interactive department under the CCO, handling all travel and expense reimbursements, including New Business pitch travel for team, producers and account persons
Maintained the creative calendar and coordinated all major team meetings, lunches, catering and events
Responsible for the collection and entry of relevant creative work into yearly award shows
Managed all creative/interactive freelancers, including freelance budget, invoicing & payments
Handled audio visual equipment set-up for all presentations and video conferencing Carroll, Guido & Groffman, LLP, New York, NY June 2004-September 2007 Executive Legal Administrative Assistant
Assistant to executive partner in the firm, handling all business and personal needs
Maintained busy calendar and personally greeted each client/guest
Executed legal letters, memos to file, amendments and notices
Managed comparisons and red-lining of all amended agreements
Created summaries for various entertainment agreements
Administered mechanical, ring-tones and copyright licenses
Responsible for the collection of quarterly royalty payments for all clients BKN International, LLC October 1999-June 2004
Executive Administrative Assistant
Assistant to company CEO, President & VP Business Affairs/Exclusive Corporate office assistant, managing all schedules, meetings, lunches & events
Maintained all Corporate filings & entities with required states
Solely responsible for organization & management of entire file room and system
Daily dictation of all CEO emails and outgoing correspondence
Responsible for all corporate travel (Domestic & International) including cars, flights, hotel & expense reimbursements
Handled all phones, (Local & International) and mail (Incoming & Outgoing) for all corporate executives Oppenheimer & Co, Inc. January 1996-August 1999
Executive Legal Administrative Assistant
Assistant to Junior Partner in firm, including scheduling of meetings, calendar management, etc.
Coordinated all travel arrangements (Domestic & International) and prepared expense reports
Managed extensive comparisons and red-lining of all amended legal agreements
Maintained all conference rooms and presided over all corporate lunches & team meetings
Coordinated all travel arrangements and handled expense reimbursements SKILLS
Microsoft Office • Outlook • Word • Excel • Power Point • Quick Books • Concur • Typing 75 wpm • Internet & Social Media Savvy EDUCATION
Kingsborough Community College, Brooklyn, NY
Business Administration Major (some college)
Katharine Gibbs School, New York, NY
Completed 8-week Continuing Education Course: Excel and Power Point References Available Upon Request
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