Tara Boulton

Administrative Assistant (AS-**) - Public Safety Canada

Oxford Mills, ON

acysjz@r.postjobfree.com - 613-***-****

WORK EXPERIENCE

Administrative Assistant

Federal Government - Ottawa, ON - September 2008 to Present Access to Information (ATIP)

Client Service

Fundamentals of Budget Formulation and Control

Effective Presentations

Orientation to Financial Management (Asticou)

Quality and Excellence in Serving Clients (Asticou) Financial Accounting 1 (Algonquin College)

How to write excellent Briefing notes

Accounting 1 (Algonquin College)

Administrative Assistant (AS-01)

Public Safety Canada - September 2015 to November 2016 Communications

Currently the Administrative Assistant to the Director of Strategic Communications and Public Affairs Duties Include:

• Overseeing the Director calendar, along with managing incoming and outgoing correspondence via the correspondence tracking systems (CCM Mercury) and Comms Centrale

•Manage the Directors emails

•Monitor and manage the BF tracking system

•Review and draft memos

• Assist with staffing processes (ie. Arrange interviews book boardrooms for exams etc)

• Ability to work under pressure with tight deadlines for various projects as well as daily admin tasks

•Proactively find solutions to administrative issues and filings. A/Administrative Officer (AS-02)

Correctional Service Canada - May 2015 to September 2015 Learning and Development, Implementation of Learning Programs Currently on an acting assignment as the Administrative Officer responsible for managing the recruit budget, reporting to the manager for the Correctional Training recruiting Program in Regina, Saskatchewan Duties include:

• Manage recruit budget of 2.5 million

• Maintain accurate financial data, monitoring expenditures, commitments and forecasts through monthly financial reports for O&M and Salary budgets

• Responsible for analyzing and comparing financial reports

• Brief manager on a weekly basis and provided recommendations to the manager regarding financial, and administrative Issues

• Supervise CR-04 staff who are booking travel arrangements for the recruits

• Train staff on travel module

• Process travel arrangement requests and expense reports using HRG travel module

• Ability to work under pressure with tight deadlines for various projects as well as daily admin tasks

• Use the Reporting Management Tool to change forecasts

• Use IFMMS (Oracle) to create purchase orders, receive invoices, create releases on blanket purchase orders A/Administrative Officer (AS-02)

Correctional Service Canada - December 2008 to May 2015 Director General's Office

Worked as the Administrative Officer reporting directly to the Director General Security branch, Director General's Office

Duties include:

• Overseeing the Director General's calendar, along with managing incoming and outgoing correspondence via the correspondence tracking systems (CCM Mercury)

• Manage the DG's emails

• Liaise with the other administrative Assistants of the sector for roll-ups and BFs

• Monitor and manage the BF tracking system

• Review and draft memos

• Prepare letters and memos for Senior management

• Assist in preparing briefing notes for Senior management

• Ability to work under pressure with tight deadlines for various projects as well as daily admin tasks

• Proactively find solutions to administrative issues and filings.

• An active participant in all branch meetings

A/Office Manager

Correctional Service Canada - May 2014 to December 2014 AS-02)

Correctional Services Canada

Health Services, Priorities and Resource Management (PRM)

• Overseeing the Director's calendar, along with managing incoming and outgoing correspondence via the correspondence tracking systems (CCM Mercury)

• Review and draft memos

• Prepare letters and memos for Senior management

• Assist in preparing briefing notes for Senior management

• Create various reports for tracking purposes using Excel and Word

• Coordinate ATIP responses for the sector

• Ability to work under pressure with tight deadlines for various projects as well as daily admin tasks

• Proactively find solutions to administrative issues and filings.

• An active participant in all branch meetings

• Responsible for the back-up for the travel file

• Responsible for the Administrative component to the Offender Health Information System Administrative Assistant

Correctional Service Canada - July 2013 to May 2014 AS-01)

Correctional Services Canada

Health Services, Policy, Planning and Quality Improvement Branch (PPQI)

• Organize meetings for Offender Health Information System (OHIS)

• Manage minutes from meetings

• Manage administration of Web X

• Manage all administrative aspects of OHIS project including management of infopoint

• Responsible for mapping of Request for Purchase documents

• Responsible for the comparison of English to French documents

• Responsible for the Communication portion of the OHIS project

• Manage all translation requests

• Provide quality assurance on any briefing material in PPQI Acting Administrative Assistant

Correctional Service Canada - September 2010 to June 2012 A/AS-02)

Correctional Services Canada

Executive Services, Intergovernmental Relations Branch Duties include:

• Oversight of the Director's calendar, along with managing incoming and outgoing correspondence via the correspondence tracking systems (CCM Mercury)

• Managed all accounting aspects for the branch, such as; auditing and preparing international & national travel claims, contracting services, invoice payments

• Assisted in the preparation of financial and human resources plans

• Maintained accurate financial data, monitoring expenditures, commitments and forecasts through monthly financial reports for O&M and Salary budgets

• Responsible for analyzing and comparing financial reports

• Briefed Director and provided recommendations to the Director regarding financial, human resources and administrative Issues

• Coordinated responses for ATIP requests for the division

• Reviewed and drafted memos and briefing notes

• Prepared letters and memos for Senior management

• Assisted in preparing briefing notes for Senior management

• Created various reports for tracking purposes using Excel and Word

• Provided human resource services which included staffing requests, updating organizational charts, and accommodation requests for the division

• Assisted with project management work regarding the Haiti and Afghanistan Files including passports, participated in intercultural training, processing and tracking reimbursement payments for pre-deployment training

• Ability to work under pressure with tight deadlines for various projects as well as daily admin tasks

• Responsible for all finances and budgetary requirements for the United Nations Stabilization Mission in Haiti.

• Maintained Expense reports and accounting using RMT and IFMMS.

• Reported on policies and reviews of Foreign Service Directives.

• Proactively found solutions to administrative issues and filings.

• An active participant in all branch meetings

• Helped in training and administration for new employees to team.

• Co-ordinated and facilitate meeting and briefings for CSC deployed team members with external partners

(DFAIT, WoG) and internal (Commissioner, HR, Family Day) Acting Executive Officer

Correctional Service Canada - May 2010 to September 2010 AS-03)

Correctional Services Canada

Corporate Services, Comptroller's Branch

Reported directly to the National Comptroller, my primary responsibilities included providing executive support to the Comptroller and his management team, duties included:

• Oversight of the Comptroller's calendar, along with managing incoming and outgoing correspondence via the correspondence tracking systems (CCM Mercury)

• Planned, organized and participated at Branch meetings by developing agendas, identifying outstanding issues and following-up on action items as required through a BF system

• Assisted in the preparation of financial, budget and human resources planning

• Briefed Comptroller and provided recommendations to the Director regarding financial, human resources and administrative Issues

• Conducted various financial and operational accounting activities to obtain, coordinate, evaluate, review, validate and report financial information

• Reviewed, recording and processed financial transactions along with the preparation of contracts, call ups and temp help requests as needed

• Reviewed and drafted memos

• Coordinated staffing requests, updating the Branch organizational charts and maintained accurate salary financial data through the Salary Management System Reports (SMS)

• Processed travel claims for payment

• Acted as the leave coordinator for the branch my responsibilities also included extracting reports from Human Resources Management System (PeopleSoft) for information, entering employee leave and recording information into the casual tracking system

• Supervised subordinate staff by setting objectives, priorities and deadlines and developing work methodologies

Administrative Officer (AS-01)

Correctional Service Canada - April 2010 to May 2010 Policy Planning and Quality Improvement Branch

Reporting directly to the Director of PPQI, my primary responsibilities included providing administrative support services to the management team, duties included:

• Audited and processed all travel claims for the division

• Verified and validated correct use of section 34 on all invoices

• Performed the receipt of contracts via IFMMS

• Reconciled forecasts against paid invoices and tracking all expenditures via an Excel reporting spreadsheet

• Provided client services and support on troubleshooting within the financial systems Acting Financial Officer (AS-02)

Correctional Service Canada - October 2008 to March 2009 Policy Planning and Quality Improvement Branch

Reporting directly to the Director of PPQI, my primary responsibilities included providing administrative support and financial services to the division, duties included:

• Created temp help contracts, including the request for services correspondence with staffing agencies

• Conducted research and prepared documents for contracts within Health Services as directed

• Maintained contract log using Excel templates

• Performed the receipt of contracts via IFMMS

• Provided contract advice to managers, administrative assistants and Directors

• Assisted with the monthly budget forecast reports for each division Authorization Officer (AS-01)

Public Safety, Policy and Policing Branch - December 2006 to October 2008 Reporting directly to the Director of Operations, my primary responsibilities included:

• Prepared and processed the Ministerial approved designations and revocations for Fingerprint Examiner, Counterfeit, and Electronic Surveillance Specialists

• Prepared and provided advice for internal and external departmental senior management, including municipal and provincial officials, and law enforcement representatives Acting Financial Analyst (FI-01)

Finance Canada - December 2005 to December 2005

Corporate Services Branch, Accounting Operations

Reporting directly to the Manager of Operations, duties included:

• Distributed the workload, training, and leave approval for designated employees for the Interdepartmental group

• Processed all invoice payments for the Treasury Board Secretariat, Finance Canada, and the Canada Public Service Agency

• Oversight of the salary management on behalf of the division COURSES AND TRAINING

Contracting & Procurement

Resource Management Tool (RMT)

IMRS /IFMMS, I-Procurement (Oracle)

HRMS, PEOPLESOFT

SAP (IFMS & FMAS)

EDUCATION

grade 12 diploma

Canterbury - Ottawa, ON

1989 to 1994

SKILLS

Administration (5 years)

Contact this candidate