Administrative Assistant Manager

Elsa Solis

Cell: 832-***-****

******************@*********.***

PROFILE

I am a motivated, open-minded professional with several years’ administrative experience in the areas of purchasing, accounting, travel arrangements, project files, report development and distribution. I am detail oriented and a team player with the ability to make sound decisions. I demonstrate strong work ethic combined with excellent clerical, organizational and communication skills. I am pursuing long-term employment opportunities that will effectively challenge my background experiences and allow professional growth and advancement.

QUALIFICATIONS AND TECHNICAL SKILLS

Fluent in reading, writing and speaking in Spanish

Kronos, Citrix and Lotus 123

Proficient in Microsoft Office applications

Proficient in Freelance Graphics, People Soft 8

Proficient in Snagit 10, Oracle, SharePoint, WebEx and Vision

10-Key by touch and type 50-60 wpm

P2 Energy Solutions

Microsoft Word, Excel, Outlook, PowerPoint, Visio

WORK EXPERIENCE Favorite Healthcare Staffing – El Paso, TX (October 2016 – January 2017)

Direct Care

Duties consist of direct care for nine adults ages range from 15 thru 17. I monitor the girls on an hourly basis. I logged daily activities. I would take them to the ladies restroom, lunch, dinner, school, and activities. At 9:30pm light would be turned off and the girls would go to bed.

Southwestern Energy Production Company - Houston, TX (May 2011 - August 2015)

Team Assistant/Department Administrative Assistant

Assisted Sr. Vice President, Vice President, Director, Manager, and other team members as needed

Maintained and coordinated manager's schedule

Arranged all travel accommodations, both domestic and international for the department using system Concur

Prepared expense reports for managers

Maintained organizational charts/head counts, Areas of Responsibilities staffing count and contractor maintenance.

Combined and merged Monday Morning Report and also, input reports on the SharePoint system

Ordered office supplies

Sorted and distributed incoming/outgoing correspondence

Composed and edited AFE Review for team

Scheduled and plan for special events

Arranged conferences and conference calls, scheduling meetings and conference rooms

Assisted in the set-up of new hires including, but not limited to: setting up IT accounts, ordering equipment and business cards, preparing the office space, and scheduling proper training

Assisted with data input into company databases such as tax ID number, address changes on the P2 Tobin Enterprise Land system.

A X E Construction, LLC - Houston, TX – (November 2006 – May 2011)

Administrative Assistant II

Provided administrative support to president

Answered phones, greeted and screened visitors

Managed calendars/set up, maintain recurring weekly/bi-weekly meetings, make appointment; assemble and make it available the packets of information or briefing materials are prepared

Sorted and distributed mail, ordered office supplies as well as maintained fax, printers and copiers

Worked independently on projects and interacted with various groups to ensure project completion

Accounts payable and accounts receivable

Reviewed and processed expense reports for payment

Equity Office Properties - Houston, TX – (October 2004 – September 2005)

Administrative Assistant II

Provided administrative support and office services to the Regional Financial Team (RFT) in the Houston office

Coordinated meetings, answered phones, managed RFT calendar

Sent out email on behalf of RFD/RFA, coordinated travel arrangements and entertainment expense statements

Assisted in preparing documents for manager including speeches and presentations

Processed, created and maintained AP/AR filing, researched vendor inquiries

Maintained and logged tracking of information for procurement and invoicing

Worked independently on reports and special projects

Matched receipts to invoices as well as approved charges

Scanned vendor invoices into Optika and ordered office supplies on a weekly basis

Customer service

The Hertz Corporation - Houston, TX – (June 2003 – July 2004)

Administrative Assistant I/II

Provided administrative support to City Manager including filing, faxing, copying and answering phones

Handled all incoming and outgoing mail

Accounts Receivable

Accounts Payable

Reconciliation of fuel statements

Managed appointments, scheduling of meetings, created travel arrangements, expense and monthly reports

Ordered office supplies and fuel

Processed purchase orders for vendor

Education - Jefferson Davis High School, Houston, Texas

Diploma

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