Office Manager

Elizabeth Taylor

Career Summary

Sixteen years of experience as an accounting administrator with advanced MS Excel and Word skills. Organized and very detailed, multi tasker in a fast paced environment.

Professional Experience

February 2016 – Present Nationwide Coin & Bullion Reserve, Inc. Houston, TX

Corporate Office Manager

Manager for small wholesale company

Accounts Payable and Receivable

Manage petty cash transactions

Prepare payroll for company (60+ employees)

Create and maintain procedures manuals for administration department

Perform minor IT support to keep costs down

Maintained relations with building management for maintenance issues

Manage office services email

Create reports daily for access control, phone usage, and other accounting functions

Active Notary Public

Supervised accounting staff (four people)

Assisted CFO in hiring decisions by screening applicants and performing initial interviews

Excel, QuickBooks, Word, Adobe and Outlook used heavily

August 2013 – January 2015 DeepFlex, Inc. Houston, TX

Accounts Payable Specialist

Performed all accounts payable functions for a small oil services company

Weekly check runs of 50 – 100 checks

Maintain open invoice list for tracking purposes

Reconcile credit card accounts

Prepare expense reports for employees

Process ACH and wire transactions

Process and mail 1099’s annually

Maintain vendor files both onsite and offsite

Navision accounting software, Excel, Adobe and Word used heavily

May 2011 – May 2013 Tesco Corporation Houston, TX

Accounts Payable Associate

Check writer for a large international oil and gas company

Process multiple batches of 200-300 checks weekly

Maintain AP files both onsite and offsite

Sort emails and regular mail and deliver to correct person for processing

Match purchase orders to invoices and receiving documents

Code non purchase order invoices

Order office supplies for accounting department (15 people)

AX Dynamics accounting software and Excel used heavily

August 2008 – September 2009 Copano Energy Houston, TX

Corporate Administrative Assistant

Administrative assistant to the controller

Manage calendar for controller

Edit SEC documents, 10K and 10Qs

Set up and maintain filing system for accounting documents

Post journal entries

Reconcile bank accounts

Create monthly and quarterly closing calendars for distribution to accounting and finance departments

Reconcile credit card statements

Post and reconcile cash transactions

Back up for AP department

Back up for receptionist

SAP, Excel and Word used heavily

May 2006 – August 2008 Briggs & Veselka Co. Bellaire, TX

Accounting Assistant

Accounting Assistant for mid-size CPA firm

Perform all accounts payable functions, weekly check runs of 40-60 checks

Meet with partners weekly or monthly to discuss delinquent accounts needing collection

Make calls to delinquent accounts to make payment arrangements

CPE administrator for firm. Keep all CPA’s licensed and in good standing

Maintain office supplies and kitchens

Prepare and mail statements monthly

MAS 90, Excel, Jobscope and Word used regularly

August 2001- February 2006 NATCO Group Houston, TX

Accounts Payable Analyst

Accounts payable associate on a team of six accounts payable associates for a large international oil and gas company

Process heavy volume purchase order and non-purchase order invoices

Weekly check runs of 1500-2000 checks

Audit and code expense reports

Reconcile statements

AS400, Word and Excel used heavily

Education

Bachelor of Science in Music, Southern Nazarene University, May, 1995

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