Administrative Assistant & Document Control
Resume:
Natasha Ann Ball
Objective
Seeking a challenging position, that effectively utilizes my organizational skills, analytical, administrative skills and offers rapid growth with opportunity for advancement. By nature a self- motivated, creative thinker, talented, responsible individual with a proven ability dealing with clients, who can adapt to any situation with a willingness to succeed in any given aspect.
Employment History
KAP Project Services
Administrative Assistant & Lead Document Control
TA & Outages Department- Chevron Phillips-Cedar Bayou 04/1/2015-02/09/2017
Reported & Tracked Daily Man Hours for Employees and Contractors
Tracking and Logging Key Deliverables for TA using NAVITRAC.
General Admin duties-Answer phone, scan documents & work packages, Run errands, etc.
Track & Schedule conference room meetings, lunch’s, Birthdays, Celebrations
Tracked and logged in all AWR/DWR /SCN’s
Ordered all Office & Kitchen supplies. Stocked cabinets as needed- SAP & Office Depot
Created and Implemented new electronic signature forms for Cpchem to use for future Turnarounds.
Created Work Scope Packages for Turnaround using KIC program
Distributed Work scope packages for Client Operations, Safety & Owner Approval.
Distributed Work Scope Packages for Quotes, Construction, Reviews, etc. for Contractors
Tracked daily Work Scope Package approvals, planning progress
Created & tracked Transmittals of All Incoming & Outgoing documents
Coordinate human resource activities, process confidential paperwork, maintain confidentiality, timely submission of information. Deal with multiple requests from management, staff, coworkers, and clients.
IRISNDT / MATRIX Corporation
Administrative Assistant /Billing& Payroll 01/3/2011-08/06/2014
Verifying employee’s daily man hours against customer cost sheets and time cards.
Tracking daily and weekly cost for customers/clients and numerous sub-contractors against PO’s.
Log daily dispatch numbers, JSA cards, and man hours into spreadsheets.
In charge of payroll, Insurance, and new hires.
In charge of keeping shipping/receiving materials and equipment up to date.
Weekly billing and invoicing of customers jobs with current rates.
Answer Multiline phone, order office supplies and materials,
Keep employee’s files, background checks, ISTC and safety classes scheduled and up to date along with any plant onsite orientations.
Coordinate human resource activities, process confidential paperwork, maintain confidentiality, timely submission of information. Deal with multiple requests from management, staff, coworkers, and clients.
Inspectorate Americas Corporation
Lab-Lims Technician, Administrative Assistant 8/6/2007-10/6/2010
Logging in all incoming Chemical Samples for testing and retain purposes into Lims software.
Tracking samples for customers when they need additional testing done on their samples.
Daily data entry of samples, test and disposal methods.
In charge of keeping shipping/receiving materials and equipment up to date.
Print, copy and work with other groups to solve potential problems.
Cleaning the work area where samples are kept.
Coordinate human resource activities for the department, process confidential paperwork, maintain confidentiality, timely submission of information. Deal with multiple requests from management, staff, coworkers, and clients.
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ExxonMobil Refinery
Amber Electrical, LP 2006 – 2007
Fluor Daniel 2002 – 2003
Kelly Services 1999 – 2002 ?
Administrative Assistant, Timekeeper, A/P, A/R, Safety Department Admin, Project Secretary
Maintain employee information. New employee orientations and various administrative duties, all HR functions, i.e. employment, compensation, benefits, communication and implementing company and/or facility policies, practices, and/or procedures, compliance with all local, state, and federal regulations, employee relations, company functions.
Processed employees time manually. Kept track of absenteeism, vacation and holidays. Daily reports in Excel for man hours, safety meetings. Kept track of safety observations turned in daily for clients. Inventory control. Tracking daily & monthly equipment inspection, weekly & monthly man-hour Reports, data entry, initializing work to office staff &Tracking progress, meeting minutes, ordering supplies, rewards, safety dinner. Weekly job audits, using: Microsoft Office, Excel, Access, Word, Lotus notes, Power Point. Maintaining office equipment: copier, fax, phones, printer, and laminating machines.
Answer phones, Filing, Copies, reports, ordering supplies, safety meeting notes, Data entry,
Daily reports, Schedules, Reservations, maintaining office equipment, distribute daily mail, update manuals, etc.
Travel arrangements, scheduled the manager's calendar, support planning/scheduling efforts, coordinate data preparation, confirm validity of detail, develop conceptual schedules and propose turnaround strategy, support execution strategy.
Order supplies, picked up parts and tools as needed for hot jobs, ordered uniforms and safety gear for employee as needed. Acted as a receptionist, answer phones and appropriately direct callers to correct personnel. Expense reports by receiving, processing, verifying, and reconciling.
Process employee expense reports and payments in a timely manner.
Process employee advances with appropriate documentation. Preparation and processing invoices compile, post, and/or review entries made to the general ledger, pay invoices by verifying information and obtaining authorization for payment. Communicate with vendors when necessary to correct or modify invoices received reconcile account balances, ensure that all monthly closing activities are accurately completed on time.
A/P, A/R, purchasing support, invoicing, invoice tracking, collections and all other duties assigned by the branch manager. Manage purchase orders and receipts, processing payment requests according to due dates. Identify and charge proper accounts for employee credit card purchases.
Inside sales, developed new dependable contract sources, formulate and implement formal cost reduction programs, consistent with overall corporate and divisional business strategies ensuring a continuous supply to meet production needs.
Bayer Corporation
Belcan Tech Services 2004 – 2006
Capstone Engineering 2002 – 2002
Administrative Assistant
Tracking and entering contractor daily man hours, data entry for Inspections and Material used daily.
Preparing monthly man hour reports and invoices for billing. Updating our data base and spreadsheets using Excel, Microsoft Access, Sap, Word, RBMI, with Knowledge of Lotus notes, Power point. Maintain general office equipment.
Also member of our Employee appreciation Team, which is responsible for all Company events and social gatherings.
Answer phones, faxing, filing, coping, scanning documents, proof reading documents, meeting minutes, and general office duties.
Order supplies, data entry with Excel/Access/Word/RBMI software.
Chambers County I.S.D
Substitute Teacher 2003-2004
Filled in for Teachers and office staff when needed. K-5 Grade
Education
Lee College
Some Course Work Completed
Microsoft Computer Applications
Employment Skills
Microsoft Excel, Microsoft Word, Access, SAP, RBMI, Lotus Notes, PowerPoint, Lims Software, ACCPAC., KIC, Navitrac.
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