Administrative Assistant Office

Crystal Beza

Cell: 714-***-****

***********@*****.***

OBJECTIVE

Dedicated and focused Administrative Assistant who excels at prioritizing, completing multiple tasks

simultaneously and following through to achieve project goals. Energetic, motivated, and highly

organized and skilled at balancing the needs of clients in both personal and professional capacities.

Seeking a role of increased responsibility and authority.

SKILLS

Excel spreadsheets Advanced MS Office Suite knowledge

Meticulous attention to detail Schedule management

Self-directed Self-starter

Time management

ACCOMPLISHMENTS

Coordinated all department functions for team of 40 employees. Increased office organization by

developing more efficient filing system and customer database protocols. Successfully planned and

executed corporate meetings, lunches and special events for groups of 40 employees. Developed

and implemented company's first employee manual outlining all proper business procedures and

office policies.

EXPERIENCE

Assistant Manager, 01/2014 to 07/2015

Bondi Grill House Huntington Beach, California

Planned travel arrangements for executives and staff. Managed the day-to-day calendar for the

company's co-owners. Conducted daily pre-shift and weekly departmental meetings to ensure

organizational efficiency. Scheduled and directed staff in daily work assignments to maximize

productivity. Efficiently resolved problems or concerns to the satisfaction of all involved parties.

Continually monitored restaurant and took appropriate action to ensure food quality and service

standards were consistently met. Optimized profits by controlling food, beverage and labor costs on

a daily basis. Built sales forecasts and schedules to reflected desired productivity targets. Initiated

negotiations regarding vendor contracts and kept updated records of contracts. Carefully prepared

weekly payroll to keep up with projected revenue for the week. Communicated well and used

strong interpersonal skills to establish positive relationships with guests and employees. Managed

accounts payable, accounts receivable and payroll. Counseled and disciplined staff when necessary.

Designed electronic file systems and maintained electronic and paper files.Handled all media and

public relations inquiries. Posted open positions on company and social media websites. Organized

files, developed spreadsheets, faxed reports and scanned documents.

Office Technician, Legal Secretary, 04/2007 to 08/2014

Orange County, County Counsel Santa Ana, California

Managed the receptionist area, including greeting visitors and responding to telephone and

in-person requests for information. Served as central point of contact for all outside vendors

needing to gain access to the building. Planned meetings and prepared conference rooms. Made

copies, sent faxes and handled all incoming and outgoing correspondence. Mailed and arranged for

delivery of legal correspondence to clients, witnesses and court officials. Organized and maintained

law libraries, documents and case files. Photocopied all correspondence, documents and other

printed materials. Drafted and typed grammatically correct office memos. Maintained the master

calendar for client appointments and court appearances. Received and disbursed all incoming mail.

Assisted in maintaining department attorney personnel files with the utmost confidentiality. Opened

new client files and new matters in CMS. Coordinated and scheduled meetings and telephone

conferences. Recorded and monitored court appearance dates. Maintained office supplies by

checking stocks and placing orders. Processed summonses, subpoenas and complaints.

EDUCATION AND TRAINING

Bachelor of Arts: Business Admin, Decision Science, 2017

Cal State Fullerton Fullerton, California, USA

Coursework in Decision Science and Business Administration with a keen emphasis on excel and

spreadsheets. Expected graduation date December 2017.

Associate of Arts: Business Administration, 2014

Santa Ana College Santa Ana, California, USA

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