JOSIE BRUCKNER

H 510-***-****

acyp8z@r.postjobfree.com

EXECUTIVE ADMINISTRATIVE ASSISTANT

Experienced Executive Administrative Assistant with over 15 years experience in high tech organizations providing administrative support to groups of up to ten, including Executive Vice President, Vice President & Senior Directors. Skilled in calendar management, extensive travel arrangements and event/ meeting planning. Understands working with international groups and sensitive to time zone differences. Knowledge of multiple software packages: Solaris, Star Office, Windows, Microsoft- Word, Power point, Outlook, Excel, Meeting Central, Concur, SAP.

PROFESSIONAL EXPERIENCE

Kathy’s Florial Design: 3/2014 – 2/2015

Deliveries

Set up’s

Customer service,

Floral design

Accounting.

Misc. Administrative Assistant duties.

Curexo Administrative Assistant 1/2014 – 3/2014 (Contract Position).

Calendar Management,

Schedule meeting, organize & set up.

Heavy travel, hotel & ground travel.

Organized weekly building wide events.

Weekly lunches.

Space planning.

Review and distribute mail.

Cisco Systems / Administrative Assistant: Contract Position 05/2013 – 01/2014

Calendar Management, Schedule Meetings, organize room & set up.

Travel, Air, Hotel, Ground transportation.

Expense Reporting/ PO Management

Creating / Maintaining Organizational documents (Org chart, contact information)

Space planning

Schedule meetings: Telepresence, in person, phone & 1/1’s for organization. Coordinated logistics for all meetings

Organized social events: parties, lunches, dinners + more

AREVA Solar / Administrative Assistant 11/2010 – 3/2013

Supported Vice President of Operations, 2 Senior Directors & Procurement Organization.

Calendar Management, Schedule Meetings, organize room & set up.

Extensive travel, Air, Hotel, Ground transportation.

Securing Passports, Visas from various countries

Expense Reporting/ PO Management

Creating / Maintaining Organizational documents + much more.

AKAMAI / Senior Administrative Assistant: Contract position 01/2010 – 03/2010

Supported Senior Director of Engineering + team

SUN MICROSYSTEMS, MENLO PARK, CA 03/1999 – 6/2009

* 10 Years Total

Executive Administrative Assistant / Solaris Engineering Department.

Supported two Senior Directors in Sun Learning Services to ensure that department administrative tasks and functions were delivered in a timely manner. Kept Directors organized by effective calendar management, providing proper meeting materials for all department meetings.

Scheduled meetings (all hands, 5 day planning meetings, staff, one-on-ones

General organizational meetings).Created agenda’s & managed all logistics for all meetings, Recorded minutes and tracked action items

Schedule meetings with international organizations, Worked with multiple time zones.

Maintained department alias in order to send communications to entire organization

Maintained department organizational charts

Created and tracked purchase orders

Executive Administrative Assistant to Vice President

Supported Vice President of Documentation group, 5 direct reports and entire organization as needed.

Coordinated logistics for all meetings, created agendas, recorded minutes, tracked action items from meetings (3-5 day planning meeting, all hands, staff, etc…)

Coordinated video conference meetings and secured materials

Effectively managed travel, including air, hotel, and car. Secured visas and passports

Coordinated space needs for new hires, visitors and guests

Organized social events: parties, lunches, dinners and building wide events

Set up meetings with administrative assistants for self taught training

Managed space needs in general: secured office space and storage for multiple buildings

Executive Assistant to Executive Vice President of Software

Asked to support Executive Vice President. This assignment lasted for 4 months until he found a permanent administrative assistant (whom he already picked). Managed calendar, scheduled meetings and travel, kept him on schedule, handled sensitive information. Was asked because of my professional reputation.

Administrative Assistant to Sr. Director

Supported Senior Director of the Solaris Engineering Organization. Managed calendar for Senior Director and Directors reports. Provided back- up administrative support for 12 managers. Provided administrative support for the local team as international organization as needed.

Maintained organizational charts, information guides (contact information for 200+ people)

Extensive travel arrangements – UK, India, China, Russia, Prague, Germany, + more

Scheduled and coordinated all meetings for organization one–on-ones. Coordinated logistics for all meetings

Recorded minutes and tracked action items from meetings

Maintained spreadsheet for processing contractor pay

Published on call schedules & processed pay for engineers who worked after hours

Maintained department aliases as well as the building space alias (office allocation)

Managed space and storage needs in multiple buildings on campus

Secured offices for new hires. Helped new hires, and assisted in their orientation

Coordinated building wide clean ups

Lead for 3 separate restacks - Building wide move to seat organizations near each other

As event coordinator, set up lunches, dinners, special events, building wide parties for as many as 300+ people

Maxim Computer Systems Corporation 03/1991 – 03/1999

Receptionist/Dispatcher/Customer Service Representative

Education:

Bachelor of Arts, Human Development, CSUH, & AA Liberal Studies, Chabot College

Contact this candidate